The document describes a proposed hospital information system (HIS) that would integrate various modules to support patient care, hospital administration, and financial accounting. The HIS would include modules for patient registration, medical records, laboratory records, discharge records, hospital inventory, financial transactions, and payroll. It would generate reports to support decision making across the hospital. Implementing the HIS would reduce clerical work, improve accuracy and access to information, and allow staff to focus more on patient care.

1. HOSPITAL INFORMATION SYSTEM

2. HOSPITAL MANAGEMENT
• Hospitals offer wide range of services.
• More sophisticated due to recent advancements.
• Complex & diversified institution-difficult to manually manage.
• Shortage of man power
• To deal with all the problems- computer + management information
techniques are utilized.
 Reduces routine documentation & clerical work.
 More time for patient care.
 Less errors.
 Accuracy in transmission & storage of data.
 Easy access to information.

3. SYSTEM OVERVIEW AND SCOPE
The HOSPITAL INFORMATION SYSTEM is designed to cover a wide range of hospital
administration and management processes. It will provide relevant information
across the hospital to support effective decision making for patient care, hospital
administration and financial accounting – seamlessly.
DECISION
MAKING
Patient
Care
Financial
Acct.
Hospital
Admin

4. HOSPITAL INFORMATION SYSTEM
Registration Consulting Ward Nursing
Pharmacy
Stores & Purchase
Radiology
Laboratory
OT Blood Bank
Diet & Kitchen
And more...

5. HOSPITAL INFORMATION SYSTEM MODULES
Patient
Care
Financial
Acct.
Hospital
Admin
DECISION
MAKING
The HIS will be
comprised of the
following modules

6. HIS MODULES EXPLAINED
1. Patient Registration
• Patient registration and allocation of patient identification number
• Patient information and history
2. Medical Records for In-patient and Out-patient
• Patient admission and room or bed allocation
• Medical observation and nursing or clinical notes
• Diagnosis and drug prescription
3. Laboratory Records
• Laboratory, X-Ray, Ultrasound and other procedure records
• Request for summary result of diagnosis
4. Discharge Records/Summary
• Patient billing
• Health insurance plans, PhilHealth Benefits, Senior Citizen and other
applicable rates and discounts
• Invoicing and payment management
5. SOAP
• Subjective, Objective, Assessment, Plan

7. HIS MODULES EXPLAINED
1. Hospital Medicines and Supplies Usage
• Stock Control: stock-in, stock-out
• Stock returns and damages
• Inventory report for daily, weekly, monthly usage of medicines and
supplies
2. Hospital Pharmacy
• Stock Control: stock-in, stock-out
• Stock returns and damages
• Medicine Sales – Sales will be based on a day to day transaction of
medicines purchased by the patient
• Inventory report for daily, weekly, monthly stocks, sales and damages

8. HIS MODULES EXPLAINED
1. Hospital Transactions
• Daily, weekly, monthly hospital revenue based on a day to day
transaction – in-patient, out-patient, laboratories, medicines
• Daily, weekly, monthly accounts payable by the hospital – rentals,
salaries, etc.
2. Doctor’s Professional Fees
• Daily, weekly, monthly doctor’s fee by the patient

9. HIS MODULES EXPLAINED
1. Hospital Doctor Resident/Employee/Personnel
• Maintaining Doctor Resident/Employee/Personnel
information and database
• Pay and deduction calculations

10. SYSTEM DEVELOPMENT AND IMPLEMENTATION
Reports to be generated by the HIS
Patient Records
Pharmacy
Inventory for Hospital
Medicines and Supplies
Accounting
Payroll
• Information & med history
• Lab, X-Ray, Ultrasound, ECG, etc.
• SOAP
• Billing and payments
• Inventory report for daily, weekly,
monthly usage of meds & supplies
• Inventory report for daily, weekly,
monthly stocks and damages
• Sales Report based on a day to day
purchase by the patients
• Daily, weekly, monthly hospital revenues
based on day to day transaction
• Daily, weekly, monthly accounts payable
by hospital
• Daily, weekly, monthly doctor’s fee by
patient
• Printing/Generating of
Employee/Personnel salary slips

11. DELIVERABLES
Client Side - The following must
be delivered the DPMMH before
development of the system can begin:
• List of required fields that will need to
be recorded by each of the modules
• Any additional reports that need to be
generated, aside from the ones
already generated by the system
• Company logos and other graphics
assets to be used within the system
and generated report headers
Developer Side – The following
will be delivered to the client at the end of
the development period:
• Complete system with user manual
• System Administration training to be
provided to In-house Management/IT
Personnel of the hospital
• User Training – Admin, Lab Personnel,
Billing/Cashier, Pharmacy, Nursing
staff, and other support personnel as
may be deemed necessary.

12. HOSPITAL INFORMATION SYSTEM SERVER
PATIENT INFORMATION &
MEDICAL RECORDS
• In-Patient/Out-
Patient
Registration
• Lab Records
• Billing &
Payments
• Discharge
Records
• SOAP
INVENTORY
• Hospital Meds &
Supplies Usage
• Pharmacy
• Other Supplies
• Motorpool
FINANCIAL
Daily Hospital
Transactions by
In/Out Patients
• Admitted
Patients
• Laboratories
• Pharmacy
PAYROLL
Residemt Doctors
/Employee
• Salary pay
• Other Benefits
• Contributions
• Less duplication of work
• More accurate reports
• Better projections
• Easier to understand reports (graphs)
• Less supplies consumption (e.g. paper)
• More secure data
• Quicker information desimination
• On time results – anytime, everytime
• Less stress to the employees
• More professional work according to job
description – rather than wasting time on
repetitive clerical work (making reports
and inventory)
• Boost employee knowledge and esteem
• Better work environment
• Better security
• More productivity
• BETTER PUBLIC SERVICE

13. HOSPITAL INFORMATION SYSTEM