The document discusses strategies for greening IT and organizations, highlighting the environmental impact of technology and providing guidance for nonprofits and libraries. It covers topics such as power management, virtualization, and best practices for sustainable technology use, along with statistics on energy savings and emissions reduction. Key resources mentioned include the Electronic Product Environmental Assessment Tool (EPEAT) and the Energy Star program for energy-efficient products.

1. Green Your IT and Use IT to Green Your Org Steve Lippman of Microsoft Robin Billings of the US EPA David Deal of Community IT Innovators Facilitator: Anna S. Jaeger of TechSoup Global Greening Your Technolgy

2. To increase awareness of the environmental impact of desktops, servers and other ICT equipment To provide guidance and opportunities to adopt technology practices that will help reduce that impact To discuss select solutions that will help nonprofits, libraries and other social benefit organizations reduce the environmental impact of their ICT and use ICT to reduce their operational impact. Take Aways

3. Agenda Panel: 35 minutes Greening Your IT: Hardware and Software Greening Your Organization: How to Use IT to Reduce Operational impact Breakout sessions: 20 minutes Group presentations: 15 minutes Q&A: 20 minutes

4. Quick Audience Poll Who knows what these things are? Power Management Virtualization EPEAT SaaS What size is your org? <25 25-100 >100

5. Why Green Your IT? Decrease energy and carbon output Increase efficiency and collaboration Use compelling technology Happy IT people and users Happy board Save

6. Framing Stats 2% of global CO 2 emitted by ICT – Gartner Some laptops consume 8.9 watts even when turned OFF. Lawrence Berkeley National Labs 50-70% of the lifetime energy consumption of a computer is used before it is ever turned on. Cars are responsible for 14% of EU CO 2 emissions according to the European Environment Agency (EEA).

7. The Role of Software in Green IT Steve Lippman, Director Environmental Sustainability Microsoft

8. Two Big Roles for Software Supporting Green IT Power management Centralized system management Virtualization Enabling “IT for Green” Telepresence/travel reduction Online forms, paper reduction Footprint tracking and dashboards Smart grids, smart logistics, etc.

9. Power Management Cut PC energy use up to 70%, save about $50 per desktop (NRDC) Improvements in power management Better default settings and idle and active power management built in User Account Controls Tools for IT administrators for remote management: diagnostics, group policy settings, wake on LAN Free resources: Climate Savers Computing Initiative, Verdiem’s Edison

10. Emerging Issue: How Green is the Cloud? Do hosted services provide net environmental benefits? Potential benefits: Higher server utilization Data centers optimized for energy efficiency Potentially greener energy sources Avoided hardware Case study research ongoing

11. Robin Billings US Environmental Protection Agency Region 4 Atlanta, Georgia How to Green Your IT: Green Hardware

12. EPA Region 4 EPA consists of 10 Regions + HQ Region 4 is the largest Region 8 southeastern States largest population most states

13. - Promoting and practicing environmental stewardship for electronic products - Computers and other electronics are the fastest-growing (and among the least recycled) components of the waste stream - Two million tons of used electronics discarded yearly Greening Electronics

14. - A tool, an environmental standard, a rating system, and a verification program - System that helps purchasers evaluate, compare and select electronic products based on their environmental attributes - www.epeat.net Electronic Product Environmental Assessment Tool (EPEAT)

15. EPEAT EPEAT Criteria are known as (IEEE 1680) American National Standard for the Environmental Assessment of Personal Computer Products Meets all 23 required criteria plus at least 75% of the optional criteria Meets all 23 required criteria plus at least 50% of the optional criteria Meets all 23 required criteria

18. Plug-in to eCycling www.epa.gov/plugin

20. Federal Electronics Challenge (FEC) FEC is a voluntary partnership program that encourages federal facilities and agencies to: - Purchase greener electronic products - Reduce impacts of electronic products during use - Manage obsolete electronics in an environmentally safe way - www.federalelectronicschallenge.net

21. Energy Star Joint program between EPA & DOE provide energy efficient products and practices - Energy management can produce twice the savings—both the bottom line and the environment EPA provides an innovative energy performance rating system which businesses have already used for more than 96,000 buildings across the country www.energystar.gov

23. Robin Billings US EPA Region 4 [email_address] 404.562.8515 Buying products made from recycled materials is a key step in supporting recycling programs and resource conservation. Resources are saved only when recycled products are purchased. This is referred to as closing the loop .

24. Virtualization & Green Practices David Deal, CEO Community IT Innovators

25. Green Practices Utilizing IT to green operations Examples: Paperless processes Smart buildings Online faxing Travel reduction Working with distributed teams

26. Travel Reduction Reduce commuter and business travel Travel contributes to 50% of CITI’s total emissions even with 75% of travel done via public transit, biking, and walking! Remote & mobile access to ICT resources - data, voice, video Numerous studies confirming moderate to significant positive environmental impact

27. Remote & Mobile Data Access Remote desktop control LogMeIn, GoToMyPC, GoToAssist Virtual Private Networks Terminal Services, virtual desktops Hosting SaaS: Exchange, Salesforce, Google Apps, DIA, Convio, etc. Moving servers (& desktops?) to the cloud

28. Server Virtualization Software: VMware, MS Hyper-V, Citrix, etc. Energy reduction up to 82% (Gartner) Small & medium-sized NPO’s (<100 seats) frequently virtualize 3-5 servers on 1 physical server

29. Server-based Desktop Virtualization PCs consume 3x the energy of the datacenter (The Climate Group) Energy reduction from 80-100W desktop or 20-40W laptop to 6-8W terminal Roaming access!

30. Working with Distributed Teams Web conferencing: GoToMeeting, WebEx, Ready Talk File sharing Drop.io, Dropbox, SharePoint, not so much Office Live, Google Docs (yet) Comprehensive: Hyperoffice, Zoho Extranets/project collaboration: Basecamp, SharePoint Consideration: ad-hoc vs ongoing teams

31. Travel reduction: Voice Voice over IP & IP Telephony Virtual/hosted PBX Lower startup costs, often lower calling costs Cost-effective for smaller organizations BUT: unless they also provide the data connection (T1) they still don’t control call quality May not be for you: large number of users, high call volume, or if you need certain features (ACD)

32. Travel reduction: Video Peer-to-peer, small groups Skype, etc. Hosted WebEx, Ready Talk, etc. On-premises Polycom, LifeSize, Cisco, etc.

33. Links WWF study on teleworking’s ability to reduce emissions: http:// assets.panda.org/downloads/wwfteleworking.pdf Calculating emissions: http://www.carbonfund.org/site/pages/carbon_calculators/category/Assumptions McKinsey study (requires membership): http://www.mckinseyquarterly.com/How_IT_can_cut_carbon_emissions_2221

34. Breakouts 3 Groups Small <25 people - Steve Med 25-100 people - David Large > 100 - Robin

35. Report Back Choose one or two: One green low hanging fruit that every NPO of this size should be doing? What is the stretch green IT solution that you would implement if you had the resources? What are some tools to consider for your size organization? What was the big ah-ha from your group?

36. Questions

37. Conclusion Going green doesn’t necessarily mean you have to spend more money. It can often save money. Changing the situation is easier than changing behaviors. Use greener software, buy greener hardware and set up defaults to automatically stop waste rather than asking your staff to change. Talk with your board, staff, volunteers and/or consultants. Decide which is the best first step for your org. Spread the word

38. Contact Info Anna Jaeger [email_address] 415-633-9433

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