This document provides instructions for adding a Hangouts plugin to Google Calendar. It describes how the plugin allows users to easily add video conferencing and screen sharing through Google Hangouts to calendar events. The steps include going to a URL to install the plugin, signing into Google, and then being able to start Hangouts and add Hangout links directly in calendar events. Contact information is provided for any issues.

1. Department of ETS
Unified Communications & Collaboration
Allan Cummings and Summer Wasson

2. Hangouts Plugin for Google
Calendar
Hangouts plugin is a convenient calendar sidebar for
Google Hangouts
Easily add video-conferencing/screen-share through
Google+ Hangouts to Google Calendar Events
One-click access to start or schedule future Hangouts

3. How to add this plugin
Your Agency must be on the wyo.gov domain
If it is then go to the following url:
www.solequin.com/help.html#

4. You should now be here

5. Click on the User Install link found on the left hand side of the page

6. Enter your Domain Name and add it to your Google Calendar!!!
You want to enter wyo.gov in the box found on the first bullet in the middle of the
page. Once you have entered that, then select the Google Calendar button found on
the 2nd bullet in the middle of the page

7. Do you want to add this gadget?
Well of course you do! So if you get this pop-up, please select “Yes, add this
gadget” found in the bottom left hand corner of the pop-up window

8. Now you need to sign in. Select the Sign In button found on the
right hand side of your Calendar.

9. Another pop-up will appear. “A third party service is …. “ Select your e-mail
address and then select continue

10. The plug-in has now been installed on your
calendar!

13. You might get this pop-up if you are scheduling a Hangout that is
more than 15 minutes from now. Go ahead and select OK

14. Start a Hangout – add the names, circles or e-mail addresses of the
people you want to join the hangout; Name the Hangout (try to name it
the same name as your meeting name); Select the Hang out button

15. You are now in the Hangout Screen. On the left hand side of the
screen you will see your Meeting Details. You can now close out
the Hangout Tab

16. Everything is now set up and ready to go. So go ahead and select
Save to save this Calendar Event, you will get a pop up asking to
Send Update – Go ahead and select Send

17. Now let’s look at your Calendar Event – click on the event you just
created

18. If you look in the description field you will see the Hangout URL
that everyone in your meeting can click on to join your Hangout!

19. Congratulations! You have created a Google Calendar
Event and added a Google Hangout to it!
If you have any questions or run into any troubles,
please call
Allan Cummings at 777-6934
or
Summer Wasson at 777-5318