Google Apps Vs Office 365 [By: Antriksh Tyagi, TechBliss Solutions] TechBliss Solutions (Experts in Cloud Technology) - Google Apps Reseller, Service Provider, Google Apps Trainer, Google Apps Deployment Specialist, Google Apps Sales Specialist. Custom Apps Development and Google Apps Integration. Office 365 Reseller and Support Service Provider. Google Apps Vs Office 365.

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Complete Comparison
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Google Apps – MS Office 365
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9/17/2012
By: Antriksh Tyagi
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2. Product Comparison – Google Apps vs. MS Office365
Google Apps Microsoft Office 365
Google Email Exchange Email
Google Docs Web App services enabled via desktop based plug-ins
Google Archiving Solutions (Google Vault) Exchange Archiving
Exchange set-up (On-Premise becomes necessary to
Customizable settings for mail delivery
avail the full functionality of exchange)
Google intranet and internet sites (Google Sites) SharePoint
Google Communication tools (Gtalk) Lync, Server required for VoIP functionality
Mobile Suite, much supported on Windows 7 Mobile
Supports All Mobile Platforms (mobile sync)
platform
1000s of Apps via Google Marketplace NA
Google Calendar Exchange based Calendar
Google Adsense NA
Google Analytics NA
Google Geo (Earth & Maps) NA
Google Location & Latitude Tracking NA
Google Groups Sites to be hosted on SharePoint
Google + (hangout, collaboration) NA
Google Translator NA
Customizable APIs for app development NA
Microsoft Office 365 Google Apps
MS Office 2007 or higher required for client machines, additional software “Office
Desktop” is required to setup for all clients, cumbersome for large enterprise
No such requirement.
Office 2003 works as
seamlessly as Office 2010.
However for better
emailing experience use of
browser based mailing is
encouraged. No upgrades
needed. Works well with
all versions of browsers
and email clients.
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3. Available throughout the
world.
Available only in the regions mentioned above
No confusing pricing,
simple and straight-
forward pricing structure.
A range of plans available, lucrative at the beginning however require an in-depth
study of features available and analysis
No such package, single
package with options of as
many users as required by
business, full customer
support and no need of
upgrades – we do not
differentiate between our
The most basic plan (Plan P) limits use up to 50 users, comes without any customer customers based on their
support and no upgrades available organization size
All plans support active
directory sync as we
operate on UNIFIED PLAN
SYSTEM
Basic plan (Plan P) does not supports the Active Directory Sync
Plans begin at $5 per user
per month and no
variations in features – ALL
available to all (customized
as per policies of the
organization)
Enterprise plans begin at $10 per user per month and vary in features available
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4. All the rich features
available for all the users
of a domain.
Kiosk plans come with limited feature and not suited for professionals
No variation as unified plan
exists for all users. Access
and rights are customized
based on organizational
requirements and not
product plans.
Variation of services including IM and office apps. In order to avail document sharing
over the cloud, enterprises forced to opt for Plan E2 or above yet desktop editing not
possible as Office Professional Plus support absent in the plan.
Need Outlook 2007 or higher
No such requirement
All mobile devices
supported
Not all mobile devices supported
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5. BIS and BES; both
supported
Different Blackberry setup based on plan
Google Apps Office 365
SERVICE FEATURES
25 GB for all users excluding 500 MB (Plan K1,K2) & 25 GB
Mailbox size
archives including archiving for others
Message size limits (max attachment size) 25 MB 25 MB
Recipient limits 10,000 recipients/day 1,500 recipients/day
Message rate limits Not Applicable Only 30 messages/minute
Deleted item recovery 30 Days 14 Days
Cloud mailbox available as long
Deleted mailbox recovery 30 Days
as user not deleted
CLIENT ACCESS
No, Office 2010 or Office
Compatible with all MS Office Versions Yes
2007 ONLY
Auto-discover Yes For Outlook and mobile only
Internet Explorer 7+, Safari
Supported Browser(s) All
3+, Firefox, Chrome 6.0+
Custom Mail URL Available Available
Session time-out NA Configurable up to 24 hours
Instant messaging in web email Yes No
Outlook for Mac 2011,
Macintosh Version support (rich client) All versions Entourage 2008 Web Services
Edition
IMAP & POP Support Yes Plan dependent
Outlook Anywhere (RPC over HTTPS) Yes Yes
Web Ready document viewing Yes Yes
Option to Disable web access Yes Yes
MOBILITY
Denial of sync based on Mobile version using
Yes No
Google Sync or similar
Dedicated email application Yes No
Android Phone Support Yes Few Devices
Windows Phone device Support Yes Windows Mobile 6.0+ Only
Blackberry Device Support Yes BIS Only
iPhone and other Devices Yes Yes
Implementation varies by
Remote device wipe Yes
mobile device manufacturer
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6. Google Apps Office 365
Customize Exchange ActiveSync security
policies and settings, including PIN/password Yes Yes
lock
Disable Exchange ActiveSync access Yes Yes
Mobile device allow/block/quarantine Yes Yes
SMS notifications Yes Yes
EMAIL/INBOX
POP mail access from multiple external email
Yes No
accounts
Multiple Mailbox support (Priority, Unread,
Yes No
Marked etc)
Email Delegation Yes No
Reply to email as Chat/IM Yes No
Catch-all mailbox Yes No
Server-side email forwarding Yes Yes
Inbox rules Yes Yes
Tasks Yes Yes
Conversation view and actions Yes Yes
―Send on behalf of‖ and ―send as‖ Yes Yes
Shared mailboxes Yes Yes
CONTACTS/DIRECTORY
Global Address List segmentation Yes No
Personal Contacts & Distribution Groups Yes Yes
Managed via web or
Shared distribution groups Yes synchronized from Active
Directory
Restricted distribution groups Yes Yes
Moderated distribution groups Yes Yes
Global Address List Yes Yes
Hide users from Global Address List Yes Yes
CALENDAR
Quick Add/Smart Add Event to Calendar Yes No
Calendar Delegation Yes No
Publish Calendar as Web Page Yes No
Create, share and publish Agenda Yes No
Embed calendar in Sites Yes No
Share Calendar outside domain Yes No
Modify user access settings for Calendar Yes No
Invite people not on your calendar hosting
services (ex. Invite people not using Google Yes No
Apps)
Out-of-office auto-replies Yes Yes
Cross-premises calendar free/busy (mix of on-
Yes Yes
premises/cloud users)
Federated calendar sharing Yes Yes
Side-by-side calendar view in web client Yes Yes
Resource mailboxes (for example, for
Yes Yes
conference rooms or equipment)
UNIFIED MESSAGING, FAX
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7. Google Apps Office 365
Interoperability with on-premises voicemail Via SMTP or Exchange Web
Yes via SMTP
systems Services
Exchange Unified Messaging (hosted
Yes Yes
voicemail)
SECURITY
Forefront Online Protection
Anti-spam (AS) Powered by Postini for all users
for Exchange
Forefront Protection for
Antivirus (AV) Powered by Postini for all users
Exchange
Supported via Standalone Postini Yes, with limitations, No
S/MIME
Services Outlook Web App support
Outbound email virus and content filtering Yes No
Spooling of messages if email servers are
Yes No
unavailable
Customizable content-based rules Yes No
Compliance lexicons Yes No
Regular expression pattern matching Yes No
Email, calendar, and contacts access during
Yes No
Microsoft Exchange outages
Industry Heuristics (Customize spam filtering
Yes No
for users in financial or legal industries)
Safe and blocked senders (configurable at the
Yes Yes
organization level)
Opportunistic TLS for inbound/outbound
Yes Yes
email
Forced TLS for inbound/outbound email Yes Yes
PGP Yes Yes
COMPLIANCE/ARCHIVING
Individual access to personal archive for end
Yes No
users
Optional message consolidation Yes No
Archive search, export, storage & audit
Yes No
reports
Disclaimers Yes Yes
Transport rules Yes Yes
Personal archive Yes Yes
Exchange 2010 retention
Retention policies Yes
policies
Journal messages to external or on-premises
Yes Yes
archive
Multi-mailbox search (e-discovery) Yes Yes
Legal hold Yes Yes
Rolling legal hold (single item recovery) Yes Yes
ADMINISTRATION
Web-Based Administration Yes Yes
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8. Google Apps Office 365
Online Protection for Exchange
Yes Yes
Administration Center access
Role-Based Access Controls (RBAC) Yes Yes
Message tracking Yes Yes
 Size and volume of your
team’s collaboration
 Any unwanted security
patterns
 Gmail Reports
 Login Reports
 Docs Reports
Some data can be extracted
Usage reporting  Accounts
using PowerShell
 Activity
 Disk Space
 Email Clients
 Quota Limit Accounts
 Summary
 Suspended Accounts
Auditing Yes Yes
APPLICATION ACCESS/CUSTOMIZATION
Application connectivity through web services Yes Yes
SMTP relay Yes
Outlook Web App Web Parts NA Yes
Outlook add-ins and Outlook MAPI Yes Yes
OTHER
Public folders Yes No
Yes—one-way through the
Global Address List synchronization from on-
Yes Directory Synchronization
premises directory (Active Directory)
tool
Global Address List synchronization from
Yes No
multiple on-premises Active Directory forests
OFFICE WEB APPS
MS Office Upgrade Required No Yes (Professional Plus)
MS Office Compatibility All versions 2007 & 2010 only
Not Required, facility available
Edit offline – Post online Recommended
via Google Cloud Connector
Microsoft Silverlight Required No Yes
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9. Google Apps Office 365
Windows Mobile 5 or later
iPhone 3G or later
BlackBerry 4.x and later
Nokia S60
All mobile devices that support
Mobile View Support document view/edit capabilities
NetFront 3.4, 3.5 and later
supported
Opera Mobile 8.65 and later
Openwave 6.2, 7.0 and later
iPad - Only Word &
PowerPoint
Google Docs Integrated with Via SharePoint & Windows
Availability of Docs on Cloud
Google Homepage/Email Live Drive
Yes, users who click the Open
in (Word, PowerPoint, Excel,
or OneNote) button may see
Known Browser Issues NA
a message that states the file
cannot be opened in the
client application
Word File (.docx) View (Y), Edit (Y) View (Y), Edit (Y)
View (Y), Edit (Converted to
Word File (.doc) View (Y), Edit (Y)
.docx)
Excel File (.xlsx) View (Y), Edit (Y) View (Y), Edit (Y)
View (Only in Sky Drive), Edit
Excel File (.xls) View (Y), Edit (Y) (Only sky Drive, converted to
.xlsx)
PowerPoint File (.ppt) View (Y), Edit (Y) View (Y), Edit (Y)
View (Y), Edit (Converted to
PowerPoint File (.ppt) View (Y), Edit (Y)
.pptx)
Word (50 MB), Excel (2 MB),
ratioSize Limit No Limit
PowerPoint (50 MB)
Word Coauthoring Yes No
Excel Coauthoring Yes Yes
PowerPoint Coauthoring Yes Yes
Activated by default for files
created online, need to be Need to be activated for all
Edit in Browser
activated for files uploaded from files
computer
Service Activation Controlled at group level Need to activate for each user
INSTANT MESSAGING SYSTEM
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10. Google Apps Office 365
Windows 7, Vista 32-bit
operating system/XP
OS Requirement Works on all OS
Professional (SP2), MSXML 6.0
SP1
 Data and voice: 2 GHz 32-bit
or 64-bit processor
recommended
 For video: Dual Core 1.9 GHz
or higher for VGA; Quad Core
2.0 GHz or higher for High
Definition
 For the Microsoft
RoundTable™ conferencing
Works with the most basic
Hardware Requirement device: 2 GHz or higher
Hardware
 1024x768 Display resolution
 Support for MS DirectX 9
 128 MB Graphics Memory
 MS Windows Display Driver
 Pixel Shader 2.0
 2 GB RAM
 USB 2.0 video
camera/RoundTable Device
Microphone and speakers, Microphone and speakers,
Telephony headset with microphone, or headset with microphone, or
equivalent device. equivalent device.
 Outlook 2010/Office Outlook
2007 and Exchange Server
2010/2007 or Exchange
Online are required for
Outlook interoperability
Other requirements Not Applicable options.
 For interoperability with
Microsoft Office to work
correctly, users may need to
install an update to Outlook
2007
SITES
10 gigabytes (GB) base
Quota per domain: 10Gb + customer storage plus 500
Storage (pooled)
500Mb per each paid user megabytes (MB) per
enterprise user
Zero (0). Licensed Kiosk
Quota per domain: 10Gb +
Storage per User Workers do not bring
500Mb per each paid user
additional storage allocation.
Additional storage (per GB per month) NA $2.50USD/GB/month
Up to 300 (non-My Site site
Site collections (#) per tenant Unlimited
collections)
Up to 5 terabyte (TB) per
Total storage per tenant NA
tenant
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11. Google Apps Office 365
File upload limit 50 MB Per file 250 megabytes (MB) per file
MS Office support NA MS Office 2010 only
IE 7/8/9, Firefox 3 and higher,
Browser support All Browsers Safari 3.1.2 on Macintosh OS
X 10.5, Chrome
Windows Phone 7.5, Windows
Mobile 6.1 or later, Nokia S60
All Web & JAVA supported
Mobile device support 3.0 or later, Apple iPhone 3.0
devices
or later, Blackberry 4.2 or
later, Android 1.5 or later
Can access all team sites by default? Yes No External Partner Access
Enterprise Features (Access, Business
Not Available for
Connectivity Services (BCS), InfoPath Forms, Yes
E1/E2/SharePoint(Plan1)
Excel and Visio Services)
View Only View & Edit
Partner
Access, K1,
View & Edit (based on access
Web Apps E1,
rights) K2, E2, E3, E4
SharePoint
Plan 1 & Plan
2
Adds storage to the company’s overall pooled For E1-E4; 500 MB per user
500 MB per User across all plans
quota? subscribed
Can be an administrator of tenant, site or site
NA Only for plans E1-E4
collection?
GROUPS
Integrated with Sites and
Group Management Separate Application
SharePoint
Owing to integrated with
Ease of Maintainence Very Easy SharePoint, becomes
cumbersome
Group Owner (Rules and Invites) Yes No
Authorization and Authentication Yes No
Email access to discussions Yes No
Employee Restrictions Yes No
Access Level (Administrator, Announcement
Yes Yes
etc)
Customize URL Yes Yes
Sharing Options (Public or Private) Yes Yes
Priveledge Settings Yes Yes
File and Document Sharing and Uploads Yes Yes
Interoperability of Lync with Third-Party Dial-in Audio Conferencing Services
Dial-in audio conferencing is the ability to dial into a scheduled Lync meeting/conference from fixed-line
or mobile phones. This capability is not provided natively in Lync Online, but can be achieved through
interoperability with leading third-party audio conferencing services. This interoperability with Lync
Online enables an integrated experience for scheduling and joining a Lync meeting from any phone,
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12. initiate a dial-out to a phone number from within the Lync client in scheduled Lync meeting and control
phone end-points from the Lync client.
Lync Online Lync Online
Feature
(Plan 1) (Plan 2)
Instant messaging (IM) and presence Yes Yes
Client-to-Client audio/video calling (1-to-1) Yes Yes
Client federation (IM/presence/audio/video) Yes Yes
Click-to-communicate in Office Yes Yes
Authenticated attendee in Lync meetings* Yes Yes
Microsoft Exchange ActiveSync® Yes Yes
Online Meetings No Yes
Initiate ad-hoc and scheduled online meetings No Yes
Initiate multiparty (3 or more users) Lync audio/video No Yes
sessions
Initiate interactive data sharing No Yes
(screen/application/whiteboard)
Interop with third-party dial-in audio conferencing No Yes
services
Rights to Lync Server CALs Lync Standard CAL Lync Enterprise CAL
Price ($/user/month) $2/user/month $6.5/user/month
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