1. The document outlines the end-to-end process of an AIESEC exchange program (EP) from research and promotions, to raising engagement plans, matching, cultural preparation, and engagement during the internship. 2. Key aspects discussed include conducting market research on universities and youth, physical and virtual promotions, product packaging, raising EPs through various faculties and programs, and engagement of EPs through events, EPIC, campaigns and LC-LC partnerships during the raising period. 3. The matching process involves tools like social media, newsletters and LC-LC partnerships, while cultural preparation involves seminars, webinars and providing contacts. Engagement during the internship focuses on addressing culture

1. AIESEC INDIA oGCDP
EP FLOW

2. EP FLOW
Research Promotions Raising
Engagement Engagement
plans (Raise to Matching plans (match to
match period) realize period)
Engagement
Realization during Re Integration
internship
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3. University Research Youth Research
Before approaching Universities in Youth opinion can be involved in the
your local reality, conducting a Market following ways to understand market:
Research is important. University
Market Research should include: 1. Surveys can be conducted through
the LC’s Facebook page to know
1. Name of College which countries the city’s youth is
2. Courses offered looking forward to go to. LC-LC Co-
3. Vacation Period operations can be worked on using
4. Administration Contact this data.
5. Student clubs present in the 2. Social media can be used to conduct
college a survey and find out what kind of
6. Contact details of student club internships the youth is looking for.
heads
7. AIESECer present in the university
if any
Country Research
8. LC presence in the University in the
past(events, recruitments etc) 1. DAAL Files
2. Available Forms
Tracker Research
3. National IR
Partnerships
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4. Physical Promotions
•Posters
•Global Village
•Classroom to classroom
•Café partnerships
Virtual
•Campus ambassadors
•College festivals •Social Media
•Print media •Television
•Radio
Promotions
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5. Product
Packaging
Standard ways
of approaching
colleges
Documents
involved
Raising
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6. Commerce Arts Science Architecture Law
Health
GEP GEP Countries GCDP
Projects
Finance
Countries GEP
Projects
International
Network Issues
Product
Packaging
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7. Global
Village
Youth Recruiting
Cells/Councils
in the College TMPs
University
Placement Campus
Cells Ambassadors
Standard ways
Dean/
Events Principal
of approaching
Universities
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8. Documents involved in Raising
Non Objection Expectation
EP Contract Motivation Video
Letter by parents Setting Checklist
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9. THE SELECTION PROCEDURE
Parents Non
Assessment Intention For
Objection
Centre Going
Certificate
Language | Reason For
Interview
Finances Going
Expectation Passport
setting Check
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10. EXPECTATION SETTING
EXPECTATION SETTING
• Passport
• Sell Issues only through National Partnerships.
• Mention specific countries you can send them to before Raising.
• Tell them you are not responsible for their VISA, you will just get them the required
documents.
• AIESEC is a PLATFORM which provides OPPORTUNITIES to students to go for an
International EXPERIENCE. We do not guarantee internships.
• Do not promise Free food and accommodation.
• Tell them we will get you interviews but if you dont get through, Raising Fees will not
be returned.
• Accommodation will be basic and this needs to be communicated to them.
• Make sure you screen the EPs through an interview before having an Expectation
Setting with them. You only need to check their English speaking skills, Finances and
the reason they are going for a GEP.
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11. • Invite the EPs as special delegates/volunteers
Events
for events being help in the LC.
• Conduct a local EPIC for your EPs. Although
EPIC
Regional ones are being conducted.
• Involve EPs in Raising Campaigns like ‘Take My
Friend’ (Mainland of China) to raise more EPs
Campaigns through existing ones.
Engagement
It is essential to engage EPs from Raise-Match
period in order to ensure no backing out from
plans (Raise to
the EPs end. The various ways in which the LC match period)
can take this up have been listed above.
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12. Tools to be used for matching process: Steps to establish LC to LC partnership
•Social networking • Identify the Country/LC
•Videos • Establish Contact with the Country/LC
•Newsletter • Negotiation on various support areas
•Conferences • Finalizing the Partnership
•Wikis
•Ambassador
•DAAL File Analysis
•CEEDs
•Matching manias
•LC to LC Partnerships
Matching & IR
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13. Cultural Preparation Seminar
Parents Night
Webinar with the LC VP/ TN Manager of the
respective ICX country
LEAD session
Provide them with Reception Booklets from ICX
Countries.
In this phase EPs will have a lot of doubts, queries Engagement
and concerns. This is where your TL Delivery and plans (match to
Delivery team needs to work. Engagement during realize period)
this period can be done in the above ways.
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14. VISA & Tickets Assistance
VISA Tickets
• What kind of Invitation • Tickets can be blocked
letter is required – before the VISA arrives
Original or Scanned? • Do not purchase a ticket
• Is an Interview required? before the VISA arrives
• What kind of VISA is the • If possible, purchase
EP required to apply for? refundable tickets
• Is Insurance required?
• How much time will the
VISA take?

15.  Culture Shocks – Make them familiar with
the AIESEC Culture
 About AIESEC
 Work with AIESEC – Opportunities while on
exchange
 Provide them with contact details of
LCP, VP ICX, TN Managers
 Contact details of VP OGX, TL OGX : Provide
them
 XPP Management
 Issue projects – Additional projects can be
given to EPs for completion during their
internship. Expectation setting to be made:
Internship is their main work, this is a small
part.
 T shirts and bands to be given to every EP. Cultural
 Preparation Checklist Preparation
Seminar
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16. EPs can be involved in a live blogging campaign which can
be promoted through social media. Live blogging.
EPs should record quality videos while on exchange of the
hosting city which can later be used for promotions.
Feedback forms
EPs can work on additional projects or issues while on
exchange.
Engagement
during
internship
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