Full board package 03 11-2015

Greater Lynchburg Transit Company
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GREATER LYNCHBURG TRANSIT COMPANY
We do safety, all day…every day.
Board of Directors Meeting Agenda
Wednesday, March 11th
, 2015
8:30 a.m. – 9:30 a.m.
Meeting Location: GLTC Transfer Station – 800 Kemper Street, Lynchburg, VA 24505
Board President: Greg Daniels
Board Vice President: Margaret “Peggy” Whittaker
Secretary-Treasurer: Lee Beaumont
Members: John “Jack” Hellewell; Jennifer Martin; Dr. James H. Mundy; L. Kimball Payne;
Christian H. DePaul; Glenn McGrath
#1 Public Comment Greg Daniels
President
#2 Consideration of Meeting Minutes Approval
February 4th
, 2015
All
#3 Committee Reports
a) Customer Advisory Committee (CAC)
b) ADA Advisory Committee
Sherry Gentry
Garry DuPriest
#4 Staff Reports
a) Management Report
b) January, 2015 Financials
c) January, 2015 Ridership & Operations Statistics
d) Capital Projects
e) Technology Update
f) Kemper Street Transfer Station Updates
g) Operations & Maintenance Facility Updates
Josh Baker
General Manager
#5 Old Business
a) Transfer Station Meeting Room (Incidental Use)
b) Bus Shelters
For Discussion
Deferred Until Spring
#6 New Business
a) General Contractor Award for Construction of O&M Facility
b) Ground Breaking/Grand Opening Planning
c) Summer Youth Pass Program
d) Other New Business
Action Item
For Discussion
Action Item
Open Discussion
#7 Presidents Report Greg Daniels
President
#9 Next Meeting Date & Adjournment
Next GLTC Board Meeting – April 1st
, 2015 - 8:30am
All

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GLTC Board Agenda Detail
Item #: 2
Item Title: February 4th
, 2015 Minutes
Action: Consideration of Approval
Go Green! Ride Blue! With GLTC
Draft Minutes
Greater Lynchburg Transit Company (GLTC)
BOARD OF DIRECTORS MEETING
February 4, 2015
8:30 a.m.
A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on
Wednesday, February 4, 2015 at the GLTC office, 800 Kemper Street, Lynchburg, Virginia.
Board members attending were: Greg Daniels, Dr. Jim Mundy, Kim Payne, Christian DePaul, and Lee
Beaumont, Jennifer Martin.
Staff members attending were: Josh Baker, Dennis Dorsey, Gary Paris, Allen Robey, Millie Martin, and
Natalie Wilkins.
Visitors to the meeting included Patrice Strachan of DRPT, Sherry Gentry of the GLTC Customer
Advisory Committee, Sharon Slaughter and Jackie Robinson, GLTC Customers, and Justin Faulconer of
the News and Advance.
Absent: Peggy Whitaker and Glen McGrath
Mr. Daniels asked for public comment. There was no public comment.
Customer Advisory Committee Report-
From Sherry Gentry:
The CAC met on Monday, January 12th
at 2:30 P.M. The CAC discussed the following:
Most felt that bus service should be extended in the evening as opposed to Sunday as bus services
ends before many employees get off work.
Philipp from Region 2000 distributed the trolley survey and asked for input by the group.
There was discussion concerning the Grocery Bus on Saturday. Phil and Natalie are working on this
project.
Natalie asked for suggestions on the new website.
Other items will be discussed once the new general manager begins.
The next meeting is March 9 at 2:30 p.m. at the transfer center.

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Consideration of Approval of Minutes
Mr. Daniels asked for consideration of approval of the minutes of January 7, 2015. Dr. Mundy made a
motion to approve the minutes as presented with Mr. Hellewell seconding the motion and the vote was
unanimously carried.
Staff reports
Mr. Daniels welcomed Josh Baker, GLTC’s new General Manager. Mr. Baker stated that it is a pleasure
to work here and looks forward to working with everyone.
December, 2014 Financial Statement
Mr. Baker stated that the December numbers look much better than projected. He also stated that
overtime continues to be an issue: however, with the newly hired bus operators, overtime should be
curbed. Administrative costs were off due to items that were not previously considered such as
additional staffing for the transfer station, etc.
December Ridership Report
Mr. Baker provided a summary of the Ridership Report. He stated that he prefers to provide a visual
summary that is easier to read. Some figures are not included ( i.e, Cost/Mile, Cost/Hour,
Cost/Passenger) as he has to become acclimated to source data. A new, more simplified format is
expected within the next couple months.
Mr. Baker stated that overall ridership is substantial. Both the City and Liberty University are showing
growth. This is essential when it comes to allocation of state based funding.
Capital Projects
Mr. Baker stated he is in the process of reexamining capital projects including status, next steps, and
where necessary adjustments need to be made. He wants ensure that GLTC grants applied for are
spent wisely. Mr. Baker gave several examples of how GLTC could better appropriate grants funds. For
example, consider not ordering maintenance parts if there is no room to store it. It would better suit to
order a part once at the new O&M Facility. Mr. Baker also wants to catch up on the back log of grants.
There was discussion regarding the usage of the trolley and other services that are considered charter
service. Currently, the trolley is not in service very often and has reached its useful life in years and
needs refurbishing. Mr. Baker explained that because GLTC receives federal funding, we cannot
compete with privately owned agencies and their source of revenue. After further discussion, Mr. Baker
will continue to look at options for future services. Region 2000 is currently conducting a survey to see
if downtown businesses are interested in trolley service. Mr. Baker thanked Ms. Strachan for allowing
extensions in obtaining grant funding. He also thanked Ms. Martin and staff for working closely
together for clean applications.
Management Report
Mr. Baker has met with key staff, the board, Region 2000, Liberty University, the City Manager, and
DPRT. He has plans to reach out to other human services organizations and asked the board for
recommendations on organizations he should reach out to.
Kemper Street Transfer Center Update
Mr. Baker stated that the punch list is complete with the exception of the final connections in the
Meeting Room. There was discussion as to whether to add electrical or projector outlets. The Meeting

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Room does not allow for wireless projector and internet usage at the same time. The board agreed to
include both electrical and projector outlets and add a third outlet if possible for use in the future. Mr.
Baker will contact Wendel to finalize.
O&M Facility
The bid for the O&M facility is currently open and there is intense interest in this project. Bid opening
will be on March 3rd
. Mr. Baker expressed concerns regarding the O&M Facility. There are no floor
jacks (similar to the Meeting Room which was previously discussed), and no room for an articulated
bus.
Mr. Baker stated that since the next scheduled board meeting is for March 4, this probably will not
allow enough time to review the bids. After discussion, Dr. Mundy made a motion to reschedule the
next board meeting date to March 11 at 8:30 a.m. with Mr. DePaul seconding. The motion was
The O&M pre-bid meeting is scheduled for Wednesday, February 11 from 9:30 a.m. to noon.
Technology Update
Currently, Route Match works well with Paratransit; however, this continues to be a problem for Fixed
Route. Mr. Baker is exploring options to move forward with Bus Arrival Information.
GLTC has identified a transaction vendor to accept credit cards and fare cards. There was discussion
regarding Smart Cards. Mr. Baker and Mr. Paris stated that the ticket vending machine is compatible
with Smart Cards; however our buses are not compatible.
Mr. Daniels asked if the website content could be updated. Ms. Wilkins is scheduled to meet with the
web designer to address those issues.
Mr. Baker stated that he is an advocate of technology especially for educating people on how to use
transit.
Check Signer Update
Mr. Baker requested to be approved as one of the GLTC’s check signers. Mr. Hellewell made a motion
to approve Mr. Baker as a check signer with Mr. Payne seconding the motion and the vote was
President’s Report
Mr. Daniels read a resolution for Jan Walker, thanking her for her service at GLTC. He also stated that
Glen McGrath, a GLTC former board member has been reappointed to the GLTC board. Mr. McGrath
will attend the board meeting in March.
Mr. Daniels stated that he would like to include Mr. Baker on any pre development meetings in our
community for future transit expansions.
As there was no other business, the meeting adjourned at 9:30 a.m.
Secretary/Treasurer

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Item #: 4a
Item Title: Management Report
Action: For Your Information
Summary:
February has been a busy month for GLTC. Our organization faced several significant events and challenges
which staff handled with excellent professionalism and hard work. These events had took an emotional toll on
everybody, it was through the support of each other and our EAP program that we were able to pull through and
carry on with strength and renewed focus. I’m proud of all those who were involved in the responses to these
events and thank them for their work.
The following are some initiatives we are working on to foster growth and a renewed focus at GLTC:
- A core value/focus of Customer Service, Safety and being the Employer of Choice
- Review and revamp of internal policies, procedures and employee handbooks
- A focus on improving communication, teamwork and service to each other
o A high quality trainer has joined us to work through parts of this process in the management
team
- We have established community outreach initiatives including a “Meet the GM” program which is
taking place March 6th
and March 10th
at the Transfer Station
- We are working to re-vamp all Job Descriptions and Company Structure in order to ensure we are
best positioned to serve our customers in all areas (Transfer Station Operations Plan is a component of
this)
- We have spent time meeting with the following key community, state and national stakeholders
o Federal Transit Administration, Department of Rail & Public Transportation, Liberty University, the
City Manager’s Office, Centra Health, Lynchburg Area Center for Independent Living, Lynchburg
Parking Management, Region 2000 PDC, Rotary Club of Lynchburg, our own ATU (Union), and
VTLP (Insurance)
- We are revisiting and re-evaluating our customer information including our Website, Google Transit
and our continued efforts towards a Bus Arrival Prediction System
The following internal committees are being formed by the GM in order to foster growth in these areas: Driver
Advisory Committee, Maintenance Advisory Committee, and Employee Relations Committee.
Our AGM is working on a new “What’s a customer?” campaign.
The GM met with Liberty University administrators in February, all parties are looking forward to positive growth
and further expansion of GLTC's services to LU and the overall partnership. Longer term contracts, service
expansions, and coordination of transportation planning studies were discussed. A lot of great things can be
accomplished through our continued partnership together.
Lastly we have major challenges ahead of us in the coming months, with the beginning of construction of the
new O&M facility, our FTA Triennial Review, and a continued overhaul of our capital improvements projects.
I am excited to see the work ahead of us and am confident in our team’s ability to tackle these challenges, I look
forward to reporting great success to the board on these and other initiatives we undertake.
Contacts: Josh Baker
Attachments: None
Customer Impact: Moderate - High

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Item #: 4b
Item Title: January 2015 Financials
Summary:
Attached are the financial statements for December & January.
We are in a guarded financial position as we monitor cash flow for the remainder of the year. At this
time we do not anticipate any kind of significant surplus as we have shown in years past. This
prediction is based on Farebox Revenue being below projections and increased operating expenses,
primarily due to salary increases which went into effect this year.
In order to finish out the year in a good financial position we will likely have to utilize some of our
reserve during the month of April. This is a normal swing due to the timing of Federal, State and other
fund sources coming in. Last fiscal year the reserve was used briefly for this purpose around the same
time and was repaid before the end of the year, we are working to do the same. If for some reason it
is not, we will work to restore the fund balance quickly in the new fiscal year.
Attachments: Pages 7-11
Customer Impact: Minimal

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FY 2015 FY 2014 Difference %
ASSETS
Cash - Capital 239,734 286,180 (46,447) -16%
Accounts Receivable 380,930 100,309 280,622 280%
TOTAL CURRENT ASSETS 620,664$ 386,489$ 234,175$ 61%
Tangible Property 39,123,833$ 35,075,271$ 4,048,562$ 12%
Accumulated Depreciation (13,073,244) (10,667,885) (2,405,359) 23%
NET FIXED ASSETS 26,050,589$ 24,407,387$ 1,643,203$ 7%
TOTAL ASSETS 26,671,253$ 24,793,876$ 1,877,378$ 8%
LIABILITIES AND CAPITAL
Accounts Payable - Miscellaneous 356,996$ 83,919$ 273,077$ 325%
TOTAL LIABILITIES 356,996 83,919 273,077 325%
Capital Stock 5 5$
Accumulated Income/(Loss) Prior Years 25,674,660 20,426,215 5,248,445 26%
Accumulated Income/(Loss) Current Year 639,593 4,283,737 (3,644,144) -85%
TOTAL CAPITAL 26,314,257$ 24,709,957$ 1,604,300$ 6%
TOTAL LIABILITIES AND CAPITAL 26,671,253$ 24,793,876$ 1,877,377$ 8%
Greater Lynchburg Transit Company, Inc.
Balance Sheet
January FY 2015

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FY2015 FY2015
ACTUAL ACTUAL
JAN YTD
REVENUE
Operating Assistance Revenue -$ 2,766,613$
Money Paid to CVTMCI - (2,766,613)
Sale of Equipment & Vehicles - -
Federal Grant Revenue 8,000 511,201
Money to be Paid to CVTMCI - -
Local Grant Revenue 1,100 128,392
TOTAL REVENUE 9,100$ 639,593$
EXPENSES
Depreciation -$ -$
Repairs - Capital - -$
Other Miscellaneous Expense - -
TOTAL EXPENSES -$ -$
NET INCOME/(LOSS) 9,100$ 639,593$
GREATER LYNCHBURG TRANSIT COMPANY, INC.
INCOME STATEMENT
AS OF JANUARY 31, 2015

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MONTH TO DATE YEAR TO DATE
FY2015 FY2014 FY2015 FY2014
JAN JAN % YTD YTD %
ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR
REVENUE
Operating Assistance Revenue -$ 429,074$ -100% 2,766,613$ 3,101,382$ -11%
Money Paid to CVTMCI - (429,074) -100% (2,766,613) (3,101,382) -11%
Federal Grant Revenue 8,000 361,120 0% 511,201 3,388,190 -85%
Local Grant Revenue 1,100 101,306 -99% 128,392 903,135 -86%
TOTAL REVENUE 9,100$ 462,426$ -98% 639,593$ 4,291,325$ -85%
EXPENSES
Repairs - Capital - - 0% -$ 7,589$ -100%
Other Miscellaneous Expense - - 0% - - 0%
TOTAL EXPENSES -$ -$ 0% -$ 7,589$ -100%
NET INCOME/(LOSS) 9,100$ 462,426$ -98% 639,593$ 4,283,737$ -85%
GREATER LYNCHBURG TRANSIT COMPANY, INC.
COMPARATIVE INCOME STATEMENT

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FY2015 FY2015 FY2015 FY2015
JAN JAN % YTD YTD %
ACTUAL BUDGET VAR ACTUAL BUDGET VAR
REVENUE
FRT Passenger Revenue 83,128$ 84,723$ -2% 509,256$ 593,058$ -14%
DRT Passenger Revenue 6,567 8,167 -20% 51,058 57,167 -11%
Contracts (LC Access) 1,907 2,063 -8% 11,442 14,443 -21%
Contracts (CVCC Access) 4,167 2,063 102% 29,167 14,443 102%
Liberty University Revenue 134,162 101,090 33% 804,971 606,541 33%
Other Contract Revenue 1,098 3,317 -67% 9,815 23,217 -58%
Non-Operating Revenue 142 - 100% 21,428 - 100%
Advertising Revenue 7,135 4,583 56% 45,553 32,083 42%
City Operating Assistance 116,170 116,170 0% 813,189 813,189 0%
County Operating Assistance 4,791 4,791 0% 33,537 33,537 0%
State Operating Assistance 121,825 115,833 5% 852,777 810,833 5%
Federal Operating Assistance 169,961 164,977 3% 1,189,729 1,154,837 3%
TOTAL REVENUE 651,053$ 607,777$ 7% 4,371,923$ 4,153,348$ 5%
EXPENSES
FIXED ROUTE
Operator Labor 137,744$ 141,687$ -3% 958,518$ 991,806$ -3%
Operator-Overtime 9,547 5,574 71% 185,035 39,015 374%
Other Salaries & Wages 21,688 16,332 33% 115,307 114,321 1%
Supervisors-Overtime 629 1,818 -65% 17,620 12,726 38%
Fringe Benefits 125,762 98,001 28% 654,276 686,008 -5%
TOTAL FIXED ROUTE 295,369$ 263,411$ 12% 1,930,756$ 1,843,875$ 5%
DEMAND RESPONSE
Operator Labor 18,877$ 20,559$ -8% 144,024$ 143,910$ 0%
Operator-Overtime-PTS 713 1,052 -32% 5,155 7,361 -30%
Other Salaries & Wages 5,312 7,429 -28% 57,691 52,000 11%
Fringe Benefits 19,147 8,802 118% 106,034 61,612 72%
TOTAL DEMAND RESPONSE 44,048$ 37,840$ 16% 312,904$ 264,882$ 18%
MAINTENANCE
Other Salaries & Wages 47,905$ 47,763$ 0% 341,950$ 334,343$ 2%
Inspection&Maint,Srvc-Overtime 1,077 1,592 -32% 24,030 11,144 116%
Fringe Benefits 36,226 26,890 35% 187,588 188,231 0%
Fuel & Lubricants 46,538 72,722 -36% 425,379 509,052 -16%
Tires & Tubes 1,362 4,824 -72% 48,800 33,768 45%
Other Materials & Supplies 27,303 27,061 1% 228,884 189,424 21%
TOTAL MAINTENANCE 160,412$ 180,852$ -11% 1,256,631$ 1,265,961$ -1%
ADMINISTRATION
Fringe Benefits 13,953 6,571 112% 77,849 45,995 69%
Services 23,643 32,804 -28% 243,496 229,627 6%
Utilities 10,942 13,555 -19% 62,897 94,888 -34%
Casualty & Liability Expenses 21,362 26,347 -19% 120,898 184,427 -34%
Other Materials & Supplies 2,268 6,748 -66% 22,282 47,235 -53%
Miscellaneous 3,270 7,042 -54% 41,249 49,292 -16%
TOTAL ADMINISTRATION 93,500$ 108,826$ -14% 720,555$ 761,783$ -5%
TOTAL EXPENSES 593,328$ 590,929$ 0% 4,220,845$ 4,136,500$ 2%
NET INCOME/(LOSS) 57,725$ 16,848$ 243% 151,078$ 16,848$ 89%
CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.
INCOME STATEMENT

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FY2015 FY2014 FY2015 FY2014
JAN JAN % YTD YTD %
ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR
REVENUE
FRT Passenger Revenue 83,128$ 93,510$ -11% 509,256$ 607,613$ -16%
DRT Passenger Revenue 6,567 5,493$ 20% 51,058 47,240 8%
Contracts (LC Access) 1,907 2,476$ -23% 11,442 15,357 -25%
Contracts (CVCC Access) 4,167 2,063$ 50% 29,167 2,063 93%
Liberty University Revenue 134,162 90,253$ 49% 804,971 541,520 49%
Other Contract Revenue 1,098 800$ 37% 9,815 9,218 6%
Non-Operating Revenue 142 95$ 50% 21,428 43,172 -50%
Advertising Revenue 7,135 3,310$ 116% 45,553 21,694 110%
City Operating Assistance 116,170 99,520$ 17% 813,189 696,639 17%
County Operating Assistance 4,791 4,791$ 0% 33,537 33,537 0%
State Operating Assistance 121,825 189,306$ -36% 852,777 726,663 17%
Federal Operating Assistance 169,961 164,477$ 3% 1,189,729 1,151,337 3%
TOTAL REVENUE 651,053$ 656,094$ -1% 4,371,923$ 3,896,053$ 12%
EXPENSES
FIXED ROUTE
Operator Labor 137,744$ 124,646$ 11% 958,518$ 952,880$ 1%
Operator-Overtime 9,547 2,480 285% 185,035 18,527 899%
Other Salaries & Wages 21,688 10,651 104% 115,307 96,203 20%
Supervisors-Overtime 629 576 9% 17,620 7,953 122%
Fringe Benefits 125,762 97,480 29% 654,276 582,607 12%
TOTAL FIXED ROUTE 295,369$ 235,833$ 25% 1,930,756$ 1,658,170$ 16%
DEMAND RESPONSE
Operator Labor 18,877$ 19,610$ -4% 144,024$ 152,782$ -6%
Operator-Overtime-PTS 713 219 225% 5,155 1,619 218%
Other Salaries & Wages 5,312 7,364 -28% 57,691 54,024 7%
Fringe Benefits 19,147 19,088 0% 106,034 112,899 -6%
TOTAL DEMAND RESPONSE 44,048$ 46,281$ -5% 312,904$ 321,324$ -3%
MAINTENANCE
Other Salaries & Wages 47,905$ 49,563$ -3% 341,950$ 327,705$ 4%
Inspection&Maint,Srvc-Overtime 1,077 848 27% 24,030 11,557 108%
Fringe Benefits 36,226 34,252 6% 187,588 183,770 2%
Fuel & Lubricants 46,538 65,433 -29% 425,379 481,631 -12%
Tires & Tubes 1,362 (296) -560% 48,800 34,744 40%
Other Materials & Supplies 27,303 29,515 -7% 228,884 191,324 20%
TOTAL MAINTENANCE 160,412$ 179,316$ -11% 1,256,631$ 1,230,732$ 2%
ADMINISTRATION
Fringe Benefits 13,953 9,872 41% 77,849 66,279 17%
Services 23,643 41,225 -43% 243,496 266,438 -9%
Utilities 10,942 10,169 8% 62,897 56,483 11%
Casualty & Liability Expenses 21,362 24,114 -11% 120,898 168,715 -28%
Other Materials & Supplies 2,268 736 208% 22,282 13,033 71%
Miscellaneous 3,270 1,974 66% 41,249 20,184 104%
TOTAL ADMINISTRATION 93,500$ 101,476$ -8% 720,555$ 713,492$ 1%
TOTAL EXPENSES 593,328$ 562,905$ 5% 4,220,845$ 3,923,717$ 8%
NET INCOME/(LOSS) 57,725$ 93,188$ -38% 151,078$ (27,665)$ 118%
CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.
COMPARATIVE INCOME STATEMENT

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Item #: 4c
Item Title: January Ridership & Operations Statistics
Summary:
January Ridership information as well as some important operational statistics are presented in this
section. You will find a new supplemental ridership report. This report has been designed to be clear,
concise and useful in understanding trends in GLTC's ridership. Any data which has been omitted in the
new format report which might be important to the board can be restored upon request.
The General Manager's comments are as follows:
Overall, system ridership continues to show impressive numbers. All types of ridership are up
which shows our passenger base continues to expand. One of the noteworthy challenges is that we
have shown significant ridership increases however our fare box revenue is consistently below
projections. As a result of this we are focusing efforts on reviewing our fare box collections in order to
determine what the cause of this may be. We hope in the coming months to have additional details
pertaining to this internal inquiry.
Pertaining to our maintenance department our preventative maintenance activities were at 95%
on time with a fleet down time of 7.46%. Due to the cold weather cleaning of vehicles has been
hampered, unfortunately we've had quite a few days with dirty vehicles - something we anticipate not
being an issue anymore once we're in our new facility. Miles traveled per road call exceeded 35,000 in
January.
No bus shelters were installed in January due to the winter season.
The following are some facts about our Fixed Route service for January, 2015:
 95,126 revenue miles were provided as compared to 57,413 last year during the same time
period.
 The system operated for 8,685 revenue hours as compared to 7,074 in the January prior.
 110 passengers in wheelchairs utilized GLTC.
 164 bikes were along for a trip with their owner on our buses.
For our Paratransit service, here are some similar facts:
 We operated 9 vehicles at maximum service capacity, the same amount as every month since
June of 2014.
 Paratransit had 11,577 revenue service miles, this is down from 12,280 during the same
time period one year prior.
 We operated this service for 1,198 revenue hours as compared to 1,389 in January of 2014.
Attachments: Pages 7-10
Customer Impact: Minimal

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Item #: 4d
Item Title: Capital Projects
Summary:
Listed below is the capital projects list. This is largely unchanged from the last Board Meeting. GLTC staff had a
meeting with FTA Staff in February to discuss how to move forward with these projects. Other priorities have
kept us from working on these projects. We anticipate action on these within the next two (2) months.
FEDERAL STATE 1/31/2015
GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance
VA-95-X110-01 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$
73009-30 30%ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)492,000$ 98,400$ 24,600$ 615,000$ 27,991$
Executed 7/9/14 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE FACILITY (STP)960,000$ 192,000$ 48,000$ 1,200,000$ 10,781$
Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$
Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$
Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$
Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$
Executed 6/18/14 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$
2,193,025$ 422,551$ 125,705$ 2,741,281$ 964,151$
VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 92,507$
EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ -$
EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTERS 41,069$ 5,544$ 4,723$ 51,336$ 38,299$
EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 4,431$
EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,145$
EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,033$
EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMENT 6,400$ 848$ 752$ 8,000$ 7,152$
EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 747$
EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS EQUIP36,000$ 4,770$ 4,230$ 45,000$ 40,230$
Revision - new ALI REHABILITATE FARE COLLECTION EQUIP 12,000$ 2,400$ 600$ 15,000$ -$
EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 41,732$
6,687,193$ 906,991$ 764,808$ 8,358,992$ 233,276$
VA-95-X120 73013-36 IMPROVEMENTS-BUS TERMINAL 400,000$ 55,000$ 45,000$ 500,000$ 109,830$
Executed 9/11/14 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ 70,192$
73013-38 ENG/DESIGN ADMIN/MAINTENANCE FACILITY191,000$ 26,263$ 21,487$ 238,750$ 238,750$
73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ 17,832$
73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ 69,350$
73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ 60,900$
73013-45 ACQUIRE-MOBILE SURV/SECURITY EQUIP 56,000$ 7,700$ 6,300$ 70,000$ 70,000$
73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,240$ 80,443$ 80,443$
73013-40 BUY ASSOC CAP MAINT ITEMS 106,262$ 14,611$ 11,956$ 132,829$ 132,829$
73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ 400,000$
73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ 43,900$
73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ 108,242$
73114-77 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,250$ 10,311$ 257,808$ 257,808$
1,613,211$ 292,208$ 161,095$ 2,066,514$ 1,660,076$
2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILITY 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDING
PENDING 73015-40 PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING
73015-37 BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDING
73015-39 ACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDING
73015-38 REHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING
22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING
GLTC CAPITAL GRANTS

Page 14
Item #: 4e
Item Title: Technology Update
Summary:
This section of the Agenda is a new standing staff report, in order to keep the Board updated on
progress related to major technology projects an ongoing report will appear here.
As of March, the following updates are of particular relevance:
RouteMatch (Dispatching and Customer Information) - We have made progress with this vendor,
working with them to complete roll out of on bus technology. Once a more specific timeline becomes
available we will provide further update.
Website - we are working with a third party provider to ensure our website overhaul is completed,
while the new site is live there is some outdated information on it. Because of the third party nature of
this work, it has been making slow progress. GLTC staff have obtained additional training so that the
site can be kept up to date.
On Bus Passenger Information System - when GLTC updated and reconfigured the routes at the
opening of the Transfer Station, the GPS based passenger information systems became incorrect. We
are working to quickly resolve this as it is a customer service issue. In addition the GM has placed a
priority on fixing the external sign displays based on helpful feedback from the ADA committee.
Information Technology is a critical component of Public Transportation, it is expected by our current
riders and appreciated by prospective ones. Unfortunately the emphasis on IT had diminished some in
past years with some staff turnover. We are working to re-invest ourselves in technology to be not only
great but a pioneer in transit technology.
Attachments: None
Customer Impact: High

Page 15
Item #: 4f
Item Title: Kemper Street Transfer Station Update
Summary:
The Transfer Station project is in final close out. We are still withholding some payment contingent
upon final completion of the meeting room floor connections.
A new issue has come up involving the concrete pavement, we are unsure of the cause but the
pavement top finish has come up in numerous areas with the bad weather. The contractor has been
informed of the issue - we will update the Board when more detail becomes available including the
correction plan. This work could be significant.
A final warranty repair list was developed by the GM, Manager of Maintenance and Gareth McAllister of
Wendel.
Attachments: None
Customer Impact: Moderate (Possibly High depending on Concrete Repair process)

Page 16
Item #: 4g
Item Title: Operations & Maintenance Facility Update
Action: For Approval
Summary:
The General Manager has reviewed bid submissions, the tabulation by the City Proecurement Officer
and the recommendation letter provided by Wendel. Recommendation for award of General Contractor
be made to the lowest qualified bidder which is MB Contractors of Roanoke, VA.
The total project base cost for Board approval (inclusive of Alternates #1 and #3) is: $17,053,000
Attachments: Wendel’s Recommendation to Award Letter, Bid Tabulation and MB Contractors
Official Bid Documents included as separate documents
Customer Impact: None

Page 17
Item #: 5
Item Title: Old Business
Action: Discussion
5a Summary:
Incidental use of Transfer Station.
 Use of Meeting Room
 Parking
 Service by Greyhound and SmartWay Bus
FTA Incidental Use Policy:
---Continued on next page---

Page 18
Attachments: None
Customer Impact: Moderate

Page 19
Item #: 6
Item Title: New Business
Action: Discussion and Approval
6a: General Contractor Award for Construction of O&M Facility
Consider staff recommendation of selection of Contractor for O&M Facility - action required.
6b: Ground Breaking/Grand Opening Planning
Indicate level of interest in Ground Breaking Ceremony and Grand Opening Ceremony. Staff
require input in order to plan the appropriate level of events.
6c: Summer Youth Pass Program
In partnership with the Lynchburg City Schools (LCS), GLTC plans to continue the Summer
Youth Pass program beginning June 6 through August 15 pending approval of the school board. LCS
allows permission for students of the two high schools and three middle schools to ride GLTC on an
unlimited basis throughout the duration of the program.
In April, 2015, GLTC will contact LCS for approval and distribution of the Summer Youth Pass
promotional materials. Once approved, GLTC will begin promoting the Summer Youth pass via press
releases, social media, and LTV, the City’s television channel. Students/parents can purchase a youth
pass from either location, 1301 Kemper Street or at the transfer station at 800 Kemper Street.
For the last few years, the cost of a Summer Youth pass was $25 per child. GLTC is considering
increasing the cost to $35 to help cover increased operational costs. This requires Board consideration
and approval of the proposed increase in fees.
6d: Other New Business
Any additional new business discussion here.

Full board package 03 11-2015

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