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FOOD AND BEVERAGE
STRATERGY
FOOD
• For every plated meal, allow for at

least one wait staff for every 25
guests at breakfast and one for
every 20 at lunch and dinner. For a
buffet, allow one wait staff for every
40 guests at breakfast and
one for every 30 at lunch and dinner.
• Lock in your menu prices no less
than 6 months before your event.
Write this into your contract so
that you can plan your expenses
appropriately.
• For receptions with no meal, plan on
14 appetizers per person per hour.
Over the lunch hour, 10
appetizers per person are appropriate.
For late afternoon or late evening
receptions 6-8 appetizers
is sufficient.
BEVERAGE
• Have one bar and bartender for

every 75 guests at a hosted bar, and
one for every 100 guests at a
cash bar.
• Spread out the bars to help keep
lines manageable. Don’t put them too
close to food stations or
seating areas.
• Don’t open all the bars at once.
Open the ones furthest from the
entrance first in order to avoid
bottlenecking. Close the bars in
reverse order—the ones to the rear
about 20-30 minutes before the
end of the reception and work your
way towards the entrance about
every 8 minutes.

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food and beverage stratergy

  • 2. FOOD • For every plated meal, allow for at least one wait staff for every 25 guests at breakfast and one for every 20 at lunch and dinner. For a buffet, allow one wait staff for every 40 guests at breakfast and one for every 30 at lunch and dinner. • Lock in your menu prices no less than 6 months before your event. Write this into your contract so that you can plan your expenses appropriately. • For receptions with no meal, plan on 14 appetizers per person per hour. Over the lunch hour, 10 appetizers per person are appropriate. For late afternoon or late evening receptions 6-8 appetizers is sufficient.
  • 3. BEVERAGE • Have one bar and bartender for every 75 guests at a hosted bar, and one for every 100 guests at a cash bar. • Spread out the bars to help keep lines manageable. Don’t put them too close to food stations or seating areas. • Don’t open all the bars at once. Open the ones furthest from the entrance first in order to avoid bottlenecking. Close the bars in reverse order—the ones to the rear about 20-30 minutes before the end of the reception and work your way towards the entrance about every 8 minutes.