SlideShare a Scribd company logo
maria
sunnefors
Findwise
Content Inventory
What is where?
Content Inventory
What is where?
Phase 1: Scoping
Phase 2: Discovery
Phase 3: Analysis
Patterns and sources.
Explore.
Compliance?
Phase 1: Scoping
Where to look and what to look for?
Identify source and
content owners.
Identify and
prioritize sources.
1 2 3
Identify patterns
to look for.
Phase 1: Scoping
Where to look and what to look for?
Social security number
aaa-gg-ssss
Name
Aaaaa Aaaaaaa
Phone numbers
0xx - xxxx xx xx, 0xxx xx xx xx
IP address
aaa-gg-ssss
Date of birth
YYMMDD
E-mail address
aaaaa@aaaaa.aaaaa
Phase 2: Discovery
What is where?
display
search
index
Phase 2: Discovery
What is where?
Phase 3: Analysis
o Source by source
o Processes and routines
o Legal advice
Risk and compliance

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Findability Day 2016 - Get started with GDPR

Editor's Notes

  1. Transparenta ringar.
  2. Discover, classify and manage information. Datainspektionen rekommenderar är att identifiera och klassificera persondata inom organisationen: http://www.datainspektionen.se/Documents/vagledning-forberedelser-pua.pdf Såväl strukturerad som ostrukturerad data. Steg 1 som
  3. Talk to source and content owners. Personuppgiftsansvarig. DPO – Data Protection Officer.
  4. Personal data patterns may vary: (entitty extraction, text analysis, pattern recognition) Name    Named entity recognition                                                                                                                                  Name lists (ex. for Swedish names, name lists from Statistiska Centralbyrån) Exception lists, manually or from HR system Gender Fixed values. PoS tagging. (eg. for Sweden: man, Plocka ut man som har rätt form). Phone numbers Pattern recognition, start with country code or riktnummer Exception lists, manually or from HR system E-mail addresses Pattern recognition Exception lists, manually or from HR system IP address Pattern recognition Social security number Pattern recognition Date of birth Named entity recognition Pattern recognition combined with list of words that has to be close Ethnicity List of values combined with name or gender in the same sentence Credit card numbers Pattern recognition Notes and comments about a person Source specific Log posts e.g. chat conversations, purchase history, support errands, transactions Source specific
  5. Find what you didn’t know was there. Find duplicates Entity extraction, text analys, pattern recognition.
  6. Standard search gui or customized dashboard. Gränsnittsbild. Mer riktig.
  7. Manual work Excel spread sheet - owner, traceability, consent, editorial process, workflows