Identify event venue specifications - Types of event - Event site layout plan information - Event venue capacity/volume - Types of event venue facilities

1. YEO SOON WEI
EVMG201
Event Venue
Preparation,
Operation and
Management

2. What is the outcome of this course?
IDENTIFY EVENT
VENUE.
SETUP EVENT VENUE PREPARE THE VENUE
FOR THE EVENT

3. Guided Learning Hours
Total 14 lessons-
3 hours per lesson.
Total guided learning hours are 42 hours.

4. ASSESSMENT
100% Practical assignment / coursework.

5. Identify event venue specifications
- What is an event?
- Types of event and venue
- Event site layout plan information
- Event venue capacity/volume
- Types of event venue facilities

6. Identify event venue specifications
- What is an event?
An event is a planned social gathering or an occasion that is organized by any
organization, individual or a group of people to celebrate any particular happening or for
the purpose of cherishing that moment with others.
Event types can be separated into corporate, private, or charity. Corporate events
focus on businesses and customers, whereas private events are more recreational and
charity events are for philanthropy

7. Identify event venue specifications
A speaker session (a guest speaker
presentation, panel discussion, etc.)
Networking sessions
Conferences
A seminar or half-day event
Workshops and classes
Virtual events
VIP experiences – Annual Dinner etc
Sponsorships
Trade shows and expos
Awards and competitions
Festivals and parties
What else?.....
TYPES of EVENTS

8. Identify event venue specifications
Bars, Pubs. Clubs
Restaurants
Hotels
Exhibition & Conference center
Business Center
Community Center
Sports Club
Art Galleries
Academic Center
Private Buildings (Bungalow, Yacht)
Stadiums, Arenas
Public Field, parks……………
TYPES of Venue

9. Identify event venue specifications
What is an event site layout?
Event floor plans show all the components that will make up the location for a
particular event. This includes the walls of the room, outdoor areas, windows, doors,
fixed furniture and objects, movable furniture, power outlets, designated areas, and
more.
Event site layout and information

10. Identify event venue specifications
A well-designed event floor-plan layout is an essential part of focusing the attention
of your attendees exactly where you want it. By understanding how to get to the
optimal design and making sure your venue follows the plan, you can increase the
engagement and avoid a negative experience for the attendees.
Making $$$$ or losing $$$$ can depend on layout?
Why is Event Site layout an important factor?

11. Identify event venue specifications
Size and layout of the event space is essential – Measurement
- Site visit - with a mechanical measuring wheel and notebook in-hand, photos
- digital mapping(layout)
- plan your layout – Spacing, walkways, decorations, signboards, seating, tables, sounds, safety,
accessibility, convenience,
Information on Event Floor for planning

12. Types of layout

13. Types of layout

14. Types of layout

15. Types of layout

16. Types of layout

17. Event Venue capacity/Volume
For effective event venue capacity calculation, there are three factors that may influence
the requirement.
The number of guests/sponsors/viewers/exhibitors
◦ Setting Limits, Setting Targets, Calculation in advance, by size available..
The time of the event – Peak season, low season….
The type of event – conference, wedding dinner, exhibition, live show….

18. Event Venue Facilities
Venue facilities that will make your event a bad, good or superb event.
- Venue Staff
- Technical Support
- Communication and internet access
- Different/additional room options/VIP/Dressing/ backstage access etc
- Clean and well maintained restrooms, lobby and general surroundings
- Signages space/digital billboard etc

19. Group Exercise
Organize an event- What type of event?
Choose the location – why the location?
Get the layout for the event/Design the layout? Explain
why the design?
Get the information of the event space – Ammenities,
Facilities, advantages and disadvantages?