The document provides an overview of an Electronic Vaccine Data System (EVDS) that has been developed to collect and provide patient, health establishment, vaccine, and safety information for monitoring vaccine uptake, coverage, and effectiveness studies. The EVDS will leverage existing systems and must support the collection of demographic information, doses received, health establishment, vaccine details, and adverse event reporting. It will allow for preregistration of health care workers and other recipients, with data prepopulated from existing databases. Vaccinators must be able to see dose details. The system will also link to laboratories to monitor effectiveness and include adverse event monitoring and reminder functions. Training objectives are listed to instruct vaccinators and administrators on using the system.

1. 1
EVDS – User Training
Overview

2. Electronic Vaccine Data System
Objectives
• Data needed for monitoring vaccine uptake and coverage, prioritization,
planning, safety monitoring and vaccine effectiveness studies.
• To meet anticipated needs of stakeholders, electronic vaccination data system
(EVDS) is has been developed.
• EVDS will leverage off existing systems which are currently deployed and
implemented at scale.
• EVDS must support collection and provision of the following information
• Patient information (including demographics, number of doses, etc.)
• Health establishment where service is accessible (name and type, e.g. clinic)
• Vaccine administered (manufacturer, batch number, etc.)
• Safety information as part of a pharmacovigilance plan (Adverse Events
Following Immunization – AEFI)
• A record of vaccination issued to individuals where appropriate and required

3. 3
• Pre-registration of HCWs during Phase 1, other recipients during Phase 2 in order to
receive vaccination appointment.
• Prepopulated with existing databases e.g. PERSAL
• Consent form (for vaccination, to use personal data, to use location data).
• Vaccinators must be able to see whether it is an individual’s first or second dose and
which vaccine has been administered. (Dose alerts - vaccine dependent)
• Link to NHLS / NICD to determine effectiveness of vaccine i.e. if patient later tests
positive
• Include Adverse events following immunisation (AEFI) monitoring
• Data sharing with SAHPRA apps e.g. Yellow Vaccine Safety Card (Active surveillance)
and MedSafety app
(Passive surveillance)
• Send reminders or notifications for subsequent doses including date and facility
EVD Requirements – Functionality

4. Very Basic System Requirements
Who
• Central Beneficiary Vaccine registry for population above 18 Years
• Define Eligibility Criteria for Each priority group -
• Central Data Base of All HCW – Phase 1
Where
• All Vaccine Sites Registered– Mobile and Fixed to be registered and UID Allocated
• Source – Electronic MFL System
• Defined Curation Process – Approve compliance with Vaccine Sire Requirements
What
• Vaccine – Batch Identification through Barcode, Supplier
• To be linked to the Beneficiary – Record First Dose
• Appointment for 2nd Dose
• Date and Time Stamped
Whom
• Details of Health Care Provider that Administered the Vaccine – Vaccinator Registration User Account

5. Electronic Vaccine Data System (EVDS)
4
The vaccinator confirms
that the person is eligible
and confirm Vaccine
Consent
Vaccinnee Confirmation
& Consent
5
The vaccinator administer the
vaccine, captures the required
info on EVDS – record the
Vaccination Code from the
Vaccinee SMS. The HCW will
receive a message that they
received the 1st dose of the
Vaccine and schedules the dose
for the 2nd dose appointment
Vaccinnee Administration and
Data Capture on EVDS
6
The HCW Vaccinee gets an
SMS presents to the Vaccine
Ste Registration Desk with ID
book and Medical Aid details
and Vaccination Code
included in the SMS
3
Vaccinnee Registration
The process for dose 1 is
completed
EVDS Registration and
Notification System
EVDS Vaccine
Administration
1
HCW Self
Registration
2
Notifications sent to all
beneficiaries to confirm
their registration and
where they will receive
their vaccinations, and
a registration code
Electronic Vaccination
Certificate after the
second dose
Supply Chain Management
EVDS data informs vaccine
supply management

6. Objectives of the Training Sessions
To train and orientate Vaccinators and Admin staff on the
use of the EVDS system.
The training will cover the following:
• First time logging into the system.
• Updating your account details (incl. resetting your
password).
• Using the system as patient administrator.
• Using the system as vaccinator.
• Where to get assistance (service desk details).

7. Thank you