This document outlines the key steps and considerations for implementing a Document Management System (DMS) using the Ethos system. It discusses analyzing existing hardware, software, security, services, and maintenance to ensure compatibility and address risks. The analysis guides selection across these areas to forecast costs and return on investment. Implementation requires integrating the Ethos portal and workflow software with servers, storage, scanners, imaging tools and a server operating system. Networking, security, training and support are also critical aspects.

1. A Systematic Approach for a Successful Implementation
Document Management System

2. Ethos Analysis Process
Ethos DMS Analysis process guides through all the RISKS that could be
incurred while implementing a Ethos DMS.
After this analysis Ethos Insure a Risk-Free implementation, A real Total
Cost of Ownership (TCO) and thus a forecasted Return on Investment
(ROI).
Kindly note that DMS Projects covers at least 5 main areas:
Hardware Software Security Services Maintenance

3. Analysis Process
Software
Hardware Security People Maintenance
Licenses
Ethos DMS
Consultancy
Servers Single Sign-on Hardware
Ethos Portal
Ethos Workflow
Implementation
Backup System
Storage Digital Signature Software
Imaging Tools
Integration
Database
Server Operating
System Firewall & intrusion
Scanners Security
Protection Training
Network Monitoring

4. 4 Selection Criteria
Examples
We already have IBM DBII
We Have Windows Server We
Have EMC Backup Current Status (Currently
installed Systems)
Will Kodak i600 Scanners
Integrate with Kofax Server ?
Our Network monitoring
system does not work with Compatibility of the
Redhat Enterprise different vendors
How many docs I want to scan
a day?
How many papers each
document will have? Scalability
How many records I have in my
ERP?
Company Preferred
Suppliers
We have already worked with
SAP and wish to use Netweaver

5. Servers & Storage
Disk Space Usage
• Very simple calculation: to hold 1000
documents of 1MB in size will require 1000MB of
disk space.
You can also setup your • Auditing Managed documents process to know
machine to cluster if you would how much content will be created.
prefer to solve multi-user
access performance issues with
additional machines rather than
a single powerful server.
Memory & CPU
Concurrent Casual RAM CPU*(Server class machine with SCSI Raid disk array )
Users Users
50 500 1GB 2x Server CPU
100 1000 1GB 4x Server CPU (or 2x Dual-core)
200 2000 2GB 8 x Server CPU (4x Dual Core)
* For the tests providing these metrics, a Dell Poweredge Server 2600 dual Xeon CPU 32bit
machine was used: 2x Intel Xeon 2.8GHz (533Mhz FSB, single-core) 3GB RAM 3x 36GB Ultra320
SCSI Raid 0.

6. Ethos Servers /Storage Vendors

7. Networking Appliances to run Our Suite
Switches
Patch Panels
Patch
Cabling Cords Connectors
Racks

8. Ethos Networking Vendors

9. Scanners
1. Maximum Daily Throughput (250, 500, 1K, 1.2K, 2.5K,
3K, 4K, 8K, 120 K, unlimited)
2. ADF Max Capacity (50,75,100,150,200, 500, 1000)
3. ADF Max Document size (A3-A4- A3+A4 Flatbed)
2. Usage
4. Color(B&W, Grey Scale, Colored, Dual Stream)
1.Usage Type 5. Speed (BW200DPI- 25,30,32,60,40,50,100,120,150)
(Color 200DPI – 20-25-33-80-134)
6. Paper Weight (52-127 –normal, 41-203)
7. Duplex-Simplex
Desktop
8. Special Type: invoice, Problematic Paper
3. Workspace
Workgroup 1. Location – Desk size, Office Space, on desk
2. Noise –On Standby / On work
3. Weight for special tables
4. Technical
Departmental
Production
1. Interface : USB 2.0– LAN – TP IF
2. Drivers : Twain / ISIS

10. Ethos Scanners Vendors (Normal)
Desktop
Departmental
Production &
Archiving

11. Where do we fit

12. Software Architecture

13. Server Operating System (DMS)

14. Document Imaging Tools
Image
Content
Knowledge

15. Ethos Document Imaging Vendors
Scan or Skew Zone
Color Output Conversion Compression
Rescan Detection Processing
Ascent Capture Enterprise FormWare
Edition InputAccel
Ascent Xtrata Pro InputAccel for Invoices
INDICIUS eInput
VRS Professional Archive Services for Imaging
Kofax Document Scan Server Digital Mailroom
TOPCALL Communication Server Input Management Console

16. Ethos Network
Paris Dubai Beirut
Report Edge Business Analysis Mar Roukoz, Mkalles
P.O. box 92200 P.O. Box 102696 Po Box 11-7503 Riad el Solh
210 Boulevard Bineau, D.U.B. International Plant Beirut 1107 2240 Lebanon
Neuilly sur Seine, France Tel: +97150 2009492 TEL: 961 (4) 533040
Tel: +33 (9) 54 05 44 92 F: +97143245485 24/7 Lines: 961 (3) 621058
info@ethoskms.com
www.ethoskms.com
Riyadh Jeddah Khobar
Olaya Main Road, Tahlia Street Aljol Bldg., Jeddah, KSA Prince Hamoud Str., Cross 25th,
Khalidia Business Center Phone +966 (2) 660 5687 Aljol Bldg.,
2nd Floor, North Tower Fax +966 (2) 669 2647 P.O. Box 86, Al-Khobar 31952, KSA
P.O. Box 220218 Riyadh City 11311, ksa@ethoskms.com Phone +966 (3) 889 4551
KSA www.ethosKSA.com Fax +966 (3) 889 4542
Phone: +966 (1) 461 7244 ksa@ethoskms.com
Fax: +966 (1) 465 3426 www.ethosKSA.com
ksa@ethoskms.com
www.ethosKSA.com