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Uploaded byGaladriel Chilton
ER&L 2016 Using the scrum project management methodology to create a comprehensive collection assessment framework
The document outlines a project utilizing the Scrum methodology to develop a comprehensive assessment framework for e-resource collections at the University of Connecticut. It aims to establish a system for data collection and analysis related to e-journals and databases, enabling informed decision-making for resource renewal or cancellation. Deliverables include various data guides, usage statistics, and journal subscription details, structured through iterative sprints involving a collaborative team.
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ER&L 2016 Using the scrum project management methodology to create a comprehensive collection assessment framework
- 1. Using the ScrumProject Management Methodology to Create a Comprehensive Collection Assessment Framework Galadriel Chilton @gchilton Head of Licensing & Acquisitions University of Connecticut galadriel.chilton@uconn.edu Background Image: Records of Patent and Trademark Office, National Archives Patent for a mechanical toy, C.A. Lewis, 985,746 Patented 2/28/1911
- 2. Project Objectives At theend of this project… 1. A system will be in place to collect and disseminate e-resource collection data and information that facilitates the assessment and subsequent renewal or cancelation of UConn’s e-resources: • E-Journals (individual subscriptions and packages) • Databases 2. Library staff with collection development responsibilities will have the knowledge and data necessary to complete a data-informed review of UConn Libraries’ e-resources and be able to implement annual reviews of e-resources.
- 3. Deliverables Terms & Definitions Package Type QuickReference Guide Journal Package Title Lists with Usage Data, Subscription Site, etc. Individual Journal Subscriptions with Usage Data, Cost, etc. Database Subscriptions with Usage Data, Cost, etc.
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- 6. How? Photo by WillVanlue https://www.flickr.com/photos/wv/
- 7. Photo by DenisDe Mesmaeker https://www.flickr.com/photos/2ni/ Work is completed in two week sprints by a team of 5-7 people.
- 8. Photo by DavidBleasedale https://www.flickr.com/photos/sidelong/ What is the story driving the work that needs to be done?
- 9. Photo by gjuro_faker https://www.flickr.com/photos/25566008@N00/ SprintPlanning Meeting What tasks need to be complete so that the story can unfold and reach its conclusion?
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- 11. Photo from http://lego.brickinstructions.com What tasksneed to be complete so that the story can unfold and reach its conclusion?
- 12. Photo by ChadKainz https://www.flickr.com/photos/smaedli/ How many hours does the team have available during the two week sprint? How many hours does the team estimate each task will take?
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- 14. How many hoursdoes the team estimate each task will take? Journals Download 2015 usage statistics and update Journal Package Guide with usage from 2015 JR1 usage reports. • 57 Journal Packages • 48 Publishers
- 15. How many hoursdoes the team estimate each task will take? Databases Download 2015 usage statistics and update the Databases List with usage and usage type from 2015 usage reports (searches, sessions, and/or full text downloads as appropriate for each resource). • 164 databases
- 16. Photo by FrancoisR. Caron https://www.flickr.com/photos/virtuadesign/ Who will complete each task?
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- 18. Photo by JasonPratt https://www.flickr.com/photos/jasonpratt/ Daily Check In What did you do yesterday? Time on each task? What problems did you encounter? What do you plan to work on today?
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- 20. Journal Packages +Individual Journal Subscriptions Journal Package Guide Individual Subscriptions via EBSCO (2016) - Print & Electronic -
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- 23. E-Journal Package TitleLists Encompasses Information from 3 Sources: 1. COUNTER JR1 Usage Report for 2014: Number of Full Text Downloads 2. Entitlement Lists for 2015 or 2016 3. 2015 or 2016 List Prices for Individual Journal Subscription Outside of a Package
- 24. Merged Title ListsInclude: • Package Description • Journal Titles • List Price • Subscribed Price per Journal (If Available) • Cost Per Use • Projected ILL Cost if Unsubscribed • Notes
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- 28. Photo by ThomasHawk https://www.flickr.com/photos/thomashawk/
- 30. Photo by WesleyFryer https://www.flickr.com/photos/wfryer/
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- 32. Entitlement and ListPrice formatting that is NOT KBART compliant: Journal information is in rows rather than columns.
- 34. COUNTER JR1 Usagereports with all names of a journal throughout a journal’s history. For example, a usage report lists the current title and past titles for journals which means that usage could be reported under a past journal title name and the usage needs to be collapsed under the current title name.
- 35. Photo by ArsElectronica https://www.flickr.com/photos/arselectronica/
- 36. =IF(ISNUMBER(INDEX($A$7:$J$486,MATCH(1,([@[Unique ID]]=$A$7:$A$486)*([@[Usage Year]]- 1=$J$7:$J$486),0),9)),IF(ISNUMBER([@Usage]),[@Usage]/INDEX($A$7:$J$486,MATCH(1,([@[Unique ID]]=$A$7:$A$486)*([@[UsageYear]]-1=$J$7:$J$486),0),9)-1,"No "&[@[Usage Year]]&" Usage"),"Not Available")
- 37. Journals Published In &by UConn Researchers UConn Editors of Elsevier Journals 3/31/2016 Deliverables – Bonus Edition!
- 38. Sprint #1 ~2.5 Weeks Anticipated Time Available: 98 Hours Estimated Time on Task: 44 Hours Actual Time to Complete all Tasks: 46.75 Hours Sprint #3 ~ 3 Weeks Anticipated Time Available: 72 Hours Estimated Time on Task: 72 Hours Actual Time to Complete all Tasks: 82.75 Hours Sprint #2 ~ 4 Weeks Anticipated Time Available: 90 Hours (initial 2 weeks) Estimated Time on Task: 138 Hours Actual Time to Complete all Tasks: 114 Hours
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- 41. Photo by StuMayhew https://www.flickr.com/photos/stumayhew/
- 42. Photo by VynRaskopf https://www.flickr.com/photos/vynsane/
- 43. Photo by KristenPauli https://www.flickr.com/photos/wendypictures/
- 44. Photo by VynRaskopf https://www.flickr.com/photos/vynsane/ Photo by Will Vanlue https://www.flickr.com/photos/wv/ Photo by pengrin https://www.flickr.com/photos/pengrin/
- 45. Photo by brickset https://www.flickr.com/photos/brickset/ GaladrielChilton galadriel.chilton@uonn.edu @gchilton slideshare.net/gchilton Thank you!