2. OVERVIEW
Envision is an Enterprise solution specifically
developed for your typical small to medium
business in the broadcasting industry
– It offers the booking & scheduling of radio & TV commercial.
– Automated booking from pre-defined templates
– Reconciliation from your broadcast system
– Integrates to different playout systems
– Integrates to 3rd party monitoring company for compliance
– SMS integration
– Core CRM functionality
– Core financial (accounts receivable) functionality
– And many more
3. FUNCTIONALITY
Envision offers the following functionality:-
1. All Order Entry Related Functionalities
2. Customer Relationship Management (CRM)
3. Human Resources Management
4. Financial System Management (Accounts Receivable)
5. Business Intelligence (Management Information/MIS)
6. SMS Integration
7. Playout Integration (Log/Schedule Management)
8. Integration to of-air recordings (3rd party detection company)
9. Automated Reconciliation (Booked vs. Broadcast)
4. ORDER ENTRY
1. Create, amend and cancel orders
• Book Sponsorships, Trade Exchanges, Outside Broadcasts, preferred breaks etc.
2. Attach documents to your orders to a central repository
• Accessible to everyone
3. Create notes against orders
4. Send SMS from order to Salesrep, Media Buyer or any contact at you
client
5. Informs your Salesrep automatically if new orders created
6. Search orders by Salesrep, Advertiser, Agency and many more
7. Listen to proof of broadcast (monitored by a reputable monitoring
company) at the click of your mouse
5. CUSTOMER RELATIONSHIP
MANAGEMENT (CRM)
1. Account Management
• Create, modify accounts. Block accounts for further bookings when in arrears
2. Contact Management
• Know who you deal with at the agency/client. Send birthday wishes to your
contacts
3. Contract Management (Discounts)
• Manage discount deals and stop further bookings if limits are reached
4. Credit Control
• Minimize the risk of overspending clients
5. Age Analysis
• View outstanding balances, without having to ask Finance
6. Task Management
• Create your “To-Do” list or assign task to other users
• Manage open tasks
6. FINANCIAL SYSTEM MANAGEMENT
1. Create and cancel invoices
2. Print all invoices to PDF format at one go
3. Create notes against invoices
4. Search invoices by invoice#, Advertiser, Payer and many more
5. Statements
6. Age Analysis
7. BUSINESS INTELLEGENCE (MIS)
1. Standard sales reporting
• Sales by advertiser/agency/station etc
• Inventory – what & how many seconds sold
• Many more…
2. Management reporting
• Top clients/payers
• Drop business
• New business
• Sales vs targets
• Dashboard
• Compliance certificates
• Many more…
3. Customized reporting
• New reports can be easily build that are not available in the standard Envision
version
8. SMS INTEGRATION
1. SMS’s can be send to single recipient or multiple recipients from
anywhere in the system.
2. The SMS will be linked to the Advertiser/Buyer/Salesrep and can be
track with ease
3. Replies from Advertiser/Buyer/Salesrep are linked to the original SMS
4. Specific industries can be targeted via SMS for new campaigns
5. Send birthday wishes etc.
Currently busy with functionality where Client/Salesrep can request the
following by sending a SMS to a specific number:-
• Compliance Certificate
• Sales Figures in HTML view
9. PLAYOUT INTEGRATION
1. Envision already offers flat file integration to the following playout
systems:-
• Genesys
• RCS
2. Manage your media schedule/log to ensure:-
• No industry clashing
• Overbooked breaks
• Move spots around
3. Export media schedule/log for playout
4. Integration to other playout system can easily be developed at no
extra cost
10. OTHER FUNCTIONALITY
1. Send messages to other users
2. Administration – Setup the system, permissions, users etc.
3. Send emails from Envision and get it recorded against an order, client
or payer
4. Reconciliation – Reconcile ordered spots against broadcast spots
5. Portfolio Management
o Allocate advertisers to salespeople
o Add targets for salespeople and stations for proper sales management
6. Interface (Automated) with reputable Monitoring Company
o Listen to on-air recording from Envision or
o Download on-air recording
