Enter the Name of Your Project HereProject Plan DocumentCrea.docx

Enter the Name of Your Project Here
Project Plan Document
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Table Of Contents
1. Executive Summary 3
2. Project Charter 3
3. Project Scope Statement 3
4. Work Breakdown Structure / Project Schedule 3
5. Risk Management Plan 3
6. Project Budget and Resource Management Report 3
7. Communications Management Plan 4
8. Project Update Summary 4
REFERENCES 5
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of Contents, click Update Field, then click Update Entire Table.
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a result of your updates. Remember to remove all instructions
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Executive Summary
The executive summary is an overview of the project and
provides the project sponsor with an overall view of the project
plan. In some cases, the executive will not have time to read the
entire plan, so this is the place to include this information. The
executive summary should be at least 2-3 pages.
You will include the project baseline start and finish dates for

the project. You will include a short table with the high-level
budget which indicates the baseline total planned budget amount
for the overall project.
The following information should also be included.
· Summary overview of project description
· Project Plan Dates
· Project Budget (Planned vs. Actual Budget)
· Business need and benefits
· Summary of present plan status
· Any additional information helpful for executive stakeholders
Project Charter
This section includes your project charter in addition to any
updates made based on the feedback from the professor. Copy
and paste the charter here. Be careful of formatting. Keep it
business professional.
Project Scope Statement
Same here...updates based on the feedback from your first
submission. Copy and paste the scope statement and watch the
formatting.Work Breakdown Structure / Project Schedule
This section is your MS Project Schedule. You can include a
link to the .mpp file or submit it to the dropbox. Keep in mind
that sometimes the link will not open.Risk Management Plan
Change this section page to landscape and copy and paste your
Risk Register with any suggested updates in this section.
Project Budget and Resource Management Report
Copy and paste your project budget and resource management
reports based on any updates recommended by the professor
from your previous submission.
Communications Management Plan

Copy and paste your communications management plan in this
section with any updates recommended by the professor from
your previous submission.
Project Update Summary
Provide an overall summary of the current state of the project,
including any outstanding issues or problems that will be
addressed in the project. Any recommendations for changes or
request requiring approval should also be included. In addition,
the conclusion should include next steps for the project and
provide the next scheduled status update and how it will be
communicated. This should be approximately one page.
REFERENCES
Page 2 of 5
section
section
Week 8: Final Project Package
Page 6 of 32
Table of Contents
Interoffice Memorandum

...............................................................................................
..................... 5
Introduction
...............................................................................................
.......................................... 6
Executive
Summary.................................................................................
............................................ 6
Scope
Statement................................................................................
................................................... 7
Goal Definition
...............................................................................................
..................................... 7
Goals that address the mission
...................................................................................... .........
............. 7
Goals that address self-
sustainment.............................................................................
........................ 8
Objective
Definition...............................................................................
.............................................. 8
Cost
...............................................................................................
....................................................... 8
Project Objective

...............................................................................................
.................................. 9
Project
Deliverables............................................................................
................................................. 9
Milestones
...............................................................................................
.......................................... 10
Technical
Requirements..........................................................................
........................................... 10
Limits and Exclusions
...............................................................................................
......................... 10
Work Breakdown Structure
...............................................................................................
................ 11
Work Breakdown
Matrix.....................................................................................
............................... 11
Network
Diagram..................................................................................
............................................. 11
Project Organization Chart
...............................................................................................
................ 12
Reporting Structure of Team Members

............................................................................................
12
Decision Making and Concern Levels
Matrix...................................................................... .............
13
Risk Management Plan
...............................................................................................
...................... 13
Risk Analysis
............................................................................... ................
..................................... 13
Risk
Assessment.............................................................................
................................................... 14
Risk Scoring Matrix
...............................................................................................
........................... 14
Risk Assessment Table
...............................................................................................
....................... 15
Risk Response
...............................................................................................
.................................... 15
Risk Response Matrix
...............................................................................................
........................ 16
First Highest Risk
…........................................……............................................
.............................. 16
Second Highest Risk
...............................................................................................
........................... 17

Resource Management Plan
...............................................................................................
................ 17
Communication Management Plan
...............................................................................................
..... 18
Stakeholders
...............................................................................................
........................................ 18
Communication Plan
Matrix.....................................................................................
.......................... 19
Method for Updating the Communication Plan
................................................................................. 19
Existing
Systems...................................................................................
.............................................. 19
Escalation Process
...............................................................................................
............................... 20
Performance Measurement and Control
Approach.............................................................................
20
Unscheduled Audits
............................................................................. ..................
............................ 21
Deliverable
Audits.....................................................................................
......................................... 21
Team Phase
Audits…………………….……………………………………………
……………….21
Final
Audit......................................................................................
................................................... 22

Customer Review
........................................................................................ .......
............................... 22
Conclusion / Recommendation
...............................................................................................
.......... 23
Lessons
Learned...................................................................................
............................................. 24
Final
Summary.................................................................................
.................................................. 24
Interoffice Memorandum
TO:
FROM:
SUBJECT:
Final Project Plan for Lava Java Coffee House
DATE:
06/23/2016
This final project for Lava Java Coffee house has been
effectively finished and has built up a complete arrangement.
This group will make a layout that the organization can take
after. The venture is with the end goal of making another
organization (start-up) yet will likewise be to a great degree
helpful as the organization gets to be ready to venture into
various markets. This layout will likewise make esteem for the
organization as an attractive item to different associations

wishing to move into the portable espresso commercial center.
Introduction
A coffeehouse has dependably been more than a spot to have
refreshments. It is a spot to mingle, ideate, have a great time
and meet new individuals. As Starbucks puts it, it's the third
place, a home far from home or office. Likewise, because of the
focused and occupied ways of life that individuals lead today, a
café close to their work or home has turned into a noteworthy
purpose of unwinding. This report points of interest out a
venture arrangement for opening up a coffeehouse, uniting the
different things that must be considered and exercises that ought
to be performed to effectively open the café. Different
components of the task, for example, venture scope, work
breakdown structure, asset administration arrangement, and
correspondence plan and hazard administration are tended to, in
this way guaranteeing the undertaking is successfully
thoroughly considered and arranged in an organized and
exceptionally point by point way.
Executive Summary
In this document we will disclose our arrangement to begin a
business called "Lava Java Coffee Shop." In the venture
contract, we clarify how we will build up an arrangement to
open this versatile café to address client issues. We additionally
will exhibit a venture degree that elucidates the task idea, it will
clarify the "who, what, where, when, and how" of our
arrangement to begin our business experience. This report will
examine the undertaking deliverables, dangers, targets,
imperatives, prohibitions, and acknowledgment criteria our
group will meet with a specific end goal to build up this
organization. The group has made a Work Breakdown
Structure/Project Schedule, which you will discover in a joined
Microsoft Project record. Likewise connected you will discover
a Risk Management Plan as an Excel spread sheet. The Budget
Resource Plan clarifies the procedure that was utilized as a part

of request to make a financial plan that fits our new
organization. Correspondence is the key, so we have made a
Communication Plan to clarify how our group will speak with
each different and additionally outside partners, resolve issues,
and what gatherings are wanted to guarantee we have an
effective new starter business.
Scope Statement
The venture scope explanation is essentially considered as a
handy position of undertaking administration in which a group
fundamentally attempts to fulfill the assignments. In any case, it
is not a simple errand, but rather on the premise of isolating
explanation of the work, it can be accomplished deliberately.
Along these lines, it can be depicted as beneath through putting
forth area of the degree articulation. The undertaking portrayal
and venture item are important part of the task scope
proclamation. Along these lines, it can be expressed that this
anticipates would make an Internet bistro almost a school
grounds as a venture item. It would be otherwise called Java
Lava Coffee Shop on account of the accessibility of PC office
for the clients/understudies. Thusly, for the benefit of this
anticipate creation, the necessities of the understudy can be
satisfied everywhere degree with current innovation, a position
of socialization, and a decent study place, including a spot to
get great espresso.
Goal Definition
As indicated by the key partners, the base achievement model of
a task is the acknowledgment of the clients of the
administrations and items, and in addition different offices.
This is one of the principle angles that make a fruitful business
environment. Notwithstanding, the acknowledgment rule of the
client depends on nature of the items and administrations. In the
meantime, observing and measuring of the undertaking quality
is important to control the monetary allowance and satisfy the

goal of the business. Hence, it can be measured with the
assistance of director to focus about the advancement of the
venture on the calendar premise. The acknowledgment criteria
of the whole venture are viewed as like underneath:
1. The espresso must be hot or as per the prerequisite of the
clients.
2. Lava Java Coffee House must be an eco-accommodating
coffeehouse that conveys new environment to breath and
hygienic spot.
3. The espresso must meet the standard of sustenance security
prerequisites in which the amount of caffeine would be
insignificant to ensure the soundness of the clients.
4. The espresso must be affirmed by Fair Trade International
before serving to the clients.
5. The execution details of the espresso must be the quality
standard and ready to accomplish refinement by overhearing
people's conversations suggestions.
The espresso must be elevated as claim to fame espresso to the
general population that is known and to the general population
that would meet.
Goals that address the mission
1. No less than one individual from the task administration
group will be accessible on location amid available time from
Monday to Friday.
2. The proprietor of the coffeehouse will be accessible all the
time nearby or by telephone.
3. Development grants are in principle and current.
4. Contracting procedure of the coffeehouse representatives will
be done no less than one week before the end of the task.

5. Preparing material for the new representatives is prepared.
6. Conveyance of the kitchen hardware will be done Monday
second week of beginning the venture.
7. Conveyance of Lava Java Coffee House material like
espresso, milk and others will be conveyed Wednesday a week
ago of the venture.
8. Lava Java Coffee House will be in consistent with zoning
laws, and every single other law and directions required.
9. All gear will work legitimately, and have an adjusting and
guarantee that gives at least following day administration.
10. All electrical, pipes, and occupant changes will be finished
to all codes and working appropriately toward the end of the
undertaking.
11. Espresso producers' will have a base ability to surpass
2,000+ glasses for each day.
12. Furniture, tables, and seats will be conveyed one week
before the end of the task.
13. 500 menus will be conveyed one week before the end of the
task
14. Signage will be introduced before the end of the task.
15. Finished floorplan will have a base seating limit of 30
individuals.
16. Venture extension won't be changed.
Goals that address self-sustainment
1. The undertaking will be done in 8 weeks without any than
one week expansion.
2. The general expense of the undertaking can't surpass USD
200,000.
3. Temporary workers taking a shot at the kitchen and
completing must hold fast to the undertaking plan with no
postponements. All contractual workers will complete their
work most extreme 2 days before the end of the venture.
4. On the off chance that there is a blunder on menu printing, it
ought to be rectified in close to 3 days including conveyance of
the revised menus.
5. Operation licenses must be prepared by the day the venture is

finished.
6. Wellbeing office investigation must be done and current right
now the venture is finished.
7. On the off chance that there are any progressions to the
timetable of task they must be talked about between the
proprietor and undertaking director.
8. All installments made for any reason must be done under
control with the proprietor's and the task chief are mark.
9. All required material and hardware must be conveyed to the
venture site in an auspicious way to hold fast to the end of task
finishing date.
10. Quality and expenses of development material, and work
costs, must stay inside spending plan, and meet venture chief's
endorsement.
11. There must not be any false impressions with
correspondences on undertaking assignments and errand plans.
12. All required subsidizing must be set up toward the
beginning of the undertaking.
Objective Definition
The undertaking of opening a coffee house close to a college
grounds is essentially intended to meet the target of expanding
income after some time through building client’s connection and
clients' familiarity with the area. Along these lines, the general
target of this anticipates is "To build clients' base through
publicizing and in a broad way and take an aggressive lead in
the business sector." Now, to meet this goal of the undertaking,
a few objectives ought to be required. In this, the principal
objective of the task would make a society of socialization that
can accomplish to build client's base. Further, the other
objective of the undertaking would educate clients through
making mindfulness programs. In the meantime, giving great
administration and item quality would likewise be an objective
to accomplish the goal of the undertaking.
Cost

Financial plan is imperative with a specific end goal to
foundation of the PC café to begin the business successfully and
effectively. This can be comprehended from the beneath table:
Estimated Labor
$25,000
Estimated Materials
$26,000
Estimated Contractors
$25,000
Estimated Equipment and Facilities
$15,000
Estimated Travel
$10,000
Total Estimated Cost
$89,000
Project Objective
The fundamental goal of this anticipate is to expanding income
after some time through building clients connection and clients'
familiarity with the area. In any case, there are a few different
targets of this anticipate can be considered as beneath:
· Increase clients' base through promoting and in a broad way
and take an aggressive lead in the business sector.
· Making a society of socialization that can accomplish to
expand client's base.
· Informing clients through making mindfulness programs and
giving great administration and item quality.
· Making secure and sound environment for the understudies to
concentrate on, unwind and have a ball in the PC café.
· Developing a commercial center particularly for the
understudies to guarantee procurement of espresso necessity by
them.

Project Deliverables
As far as task deliverables, it is considered as the unmistakable
items created from an undertaking. It is the genuine reality that
without deliverables, the undertakings would be pointless.
Subsequently, deliverables demonstrate that why task is made.
In this worry, the unmistakable yields or administrations of this
anticipate can be seen as meeting the whole extravagant
prerequisite as proposed in the PC espresso business. In this,
the deliverables would be as finished Java Lava Coffee Shop
with all the obliged foundations to work inside spending plan
and calendar. Presently, alternate deliverables of the task can
be considered as:
· The Evaluation of Potential Architect and temporary worker.
· Getting significant licenses and endorsements for the genuine
development of the PC coffeehouse.
· Commissioning of the café and running the exercises for the
clients.
· Hiring of an inside creator to outline and deliver custom seats
for its feasting range.
· Making great association with the clients subsequent to
running the coffeehouse operations.
· Receiving more income/incomes as the benefits through this
anticipate.
· Reputation in the business sector because of nature of the
espresso.
· Receiving augmentation in pieces of the pie after consistent
business operation.
· Satisfaction and steadfastness of the clients because of offices
of the PC café.
Milestones

It is vital for achievement of the undertaking since it makes the
technique straightforward and focus on the goals. In this,
assignments of the task and their consummation dates can be
included to make the project simple and viable. This can be
comprehended from the accompanying table:
Phase
Milestones of the Project
Completion Dates
01
Find support for new building location.
6/01/2016
02
Research Locations for opening
6/03/2016
03
Discuss with City Council or Commission on opening of new
business.
6/17/2016
04
Find appropriate area for the business
6/24/2016
05
Scout that area for business
7/01/2016
06
Find a building area or a building that can be renovated
7/08/2016
07
Preparation of site facilities for implementation
7/15/2016
08
Install Equipment
7/22/2016
09
Train and Hire crew

08/05/2016
10
Open for Business and Run sales analysis.
08/12/2016
Technical Requirements
The specialized necessities are the vital angles with a specific
end goal to make the venture practical. In such manner, to make
Lava Java Coffee House useful, it would require PCs, solid,
quick and dependable Wi-Fi, electrical plugs in a couple of
various spots, and agreeable seats with cushioned seats. In this,
PCs would be used by the understudies for web surfing and
study. Further, the web availability would motivate the clients
to use through android cellular telephones for Facebook,
Twitter, and other systems administration locales. These offices
would expand the clients gathering on the customary premise
when they would get such kind of offices. The electrical plugs
in a couple of various spot would build the productivity of
electric supply for the clients that can use to charge their
cellular telephones effortlessly and advantageously. In the
meantime, the agreeable seats with cushioned seats would lose
the clients and fulfill them feel. They can appreciate coffee
tastes with loose personality.
Aside from this, the other specialized necessities that are
expected to make this anticipate useful are the bar-style counter
seating at a tallness that permits representatives to change to
working holding up. Along these lines, the clients would feel
regarded. Further, money registers are additionally required to
keep up the day by day gathering of the café. Non-table seating
alternatives, for example, couches and armchairs can likewise
be considered as expert administration of the café in view of the
clients' prerequisites. Great music framework can likewise be
given by the administration of the café for music sweethearts.
They can appreciate espresso in musical environment and it
would make the business beneficial than the contenders.

Subsequently, this coffeehouse would require/need a coffee
machine that is a gadget particularly intended to drive high
temp water through coffee shots. In the same way, this hardware
incorporates a unique processor keeping in mind the end goal to
crush coffee beans. It is accepted that coffee granulating is a
fragile methodology that is an alternate crushing standard
beans. Here, pack would be expected to push the coffee into
spot furthermore needs demitasse containers or shot glasses to
hold the shots before empty them into the beverage for clients.
Furthermore, metal containers are additionally regularly used to
hold milk some time recently, amid and subsequent to steaming
of the espresso. At this stage, coffee machine is important to
make the undertaking practical.
Presently, Coffee Equipment can be considered as the most vital
hardware to make the undertaking useful. In this, the espresso
brewers normally utilized as a part of cafés intended to make
and store them a lot of espresso when the clients would buy.
Further, an additional touch of class with great espresso mugs
for clients can be the positive effect when clients need to drink
their espresso in the shop. In addition, processors is likewise
required that is intended to granulate a lot of espresso and can
permit to pound the espresso rapidly.
Limits and Exclusions
Limits: The limits of the venture would be to permit little
changes to the outline of the undertaking once it has as of now
been begun. To not be Included: The things that would not be
incorporated into the task are the Business Plan, and Startup
Location, and in addition Operating Budget, and Interviewing
and Training of the Staff.
To be Included/Exclusion: The avoidance of this anticipates can
be seen as beneath:

· Exclusion to the venture would comprise of upgrading the task
once it has initiated alongside exchanging areas a minute ago.
· The avoidance of the additional representatives and offices are
likewise compulsory from the task arrangement.
· Shortening or broadening the venture fulfillment as required in
the task.
· Planning and buying an office
· Executing crucial redesigns giving to the configuration gave
by the client
· Setting up the gear
· Hiring staff
· Their must be allows and licenses so as to perform redesigns.
· Equipment stock to make the procedure simple and
compelling.
· Employees procured would be appropriately prepared by
shop's representing methodology, and government, and
additionally neighborhood wellbeing and employment
directions.
Work Breakdown Structure
The work breakdown structure for Lava Java Coffee Shop
venture, which is a breakdown of the distinctive periods of the
undertaking into constituent exercises and assignments at a
granular level is appeared in the underneath picture. As can be
seen the venture is separated into 6 noteworthy stages and sub
undertakings, which would be done in parallel to effectively
accomplish venture objectives.
WORK BREAKDOWN MATRIX
Network Diagram
Given that the project is on a very tight schedule of being
completed within a very aggressive schedule, it is very critical

that we are able to effectively identify the activities that are on
the critical path and manage them well so that they are not
delayed and can be completed within time. The network
diagrams of the project with the activities on the critical path
are shown below; the activities that are in red are the activities
that are on the critical path. The network diagram for the coffee
shop project is shown below that gives a different view of the
project activities and schedule that can be used to see what are
the tasks that are happening in parallel, the amount of float that
is available should it be necessary in case there are delays.
Project Organization Chart
This chart will illustrate the flow of communication within the
company structure.
Reporting Structure of Team Members
Per the basic leadership and concern levels framework
underneath the accompanying reporting structure will be taken
after for the term of this anticipate. The last acknowledgment of
this anticipates will be chosen by both the Chief Executive
Officer (CEO) and the Chief Financial Officer (CFO). Endless
supply of the undertaking the CEO and CFO will survey all
documentation to figure out whether the general venture was a
win. All real extension changes will be assessed by the senior
administration group to be endorsed. All through the
undertaking all real hazard evaluations will be exhibited to the
senior administration group by the venture director for
investigation. Senior administration has the last say on
regardless of whether extra time or monetary need will be
allotted to beat the danger. Venture reviews will be regulated by

the audit board of trustees and all discoveries will be exhibited
to the CEO and CFO. The reviews will help in surveying if the
venture was a win or disappointment. The undertaking will be
administered by the task supervisor who is in charge of changes,
deviations, and the correspondence arrangement. The
undertaking administrator will assign, as required, errands to
the Web Design Manager. The colleagues are to bring all issues
that may change the degree, length, or expense of the
undertaking to the venture administrator's consideration
promptly.
Decision Making and Concern Levels Matrix
Level
Type
Responsible Party(ies)
One
Completion of Project
CEO
Two
Changes to major scope
Major Risk Assessment
Failures along with Successes
CFO & CIO
Three
Communication Plan
Scope deviations (minor)
Owner
Four
Changes to scheduling based on the overall related project
Project Manager
Five

Work packages and all related activities
Project Team Members
Risk Management Plan
Another key zone that would require center for viably and
effectively finishing the venture would be resulting that there is
an organized way to deal with recognizing the different dangers
that can hit on the undertaking and afterward taking after best
practices to guarantee that appropriate reactions and
possibilities for the different dangers are readied. For Lava Java
Coffee Shop extend the danger assessment network that is
utilized for recognizing the different dangers that can affect the
task, the level of effect on the three requirements, the likelihood
of the danger happening are performed to think of a weighted
danger score that aides in viably guaranteeing that real dangers
are distinguished and legitimate reactions to these dangers
made.
Risk Analysis
In any undertaking, there are dangers required in the
accomplishment of the venture. The conceivable danger for
Lava Java Coffee Shop has been surveyed and recorded
underneath. The dangers are recorded from the minimum
anticipated that danger would the largest amount of expected
danger. Additionally included is the danger evaluation table.
The table shows different categories of the risk. The table
shows distinctive classifications of the danger. Such things that
arranged the danger are, the danger itself, date of danger, rank
of the danger, stage inside venture that danger happened,
likelihood of danger happening, effect of the danger, impact of
danger, moderation of danger. Different classes of the table are
occasion that set off the danger and an alternate course of action
for the danger if the danger happens.
Risk Assessment
This format is to be utilized for recognizing hazards and making

gets ready for how to stay away from them (negative risks) or
how to get them going (positive risks) and what to do on the off
chance that they happen (contingency plans) and overseeing
them all through the undertaking.
RISK SCORING MATRIX
Very high
High
Medium
Impact
Low

Very low
Very low
Low
Medium
High
Very high
Probability
RISK ASSESSMENT TABLE (using the above scoring matrix)
Risk

Probability
Cost
Schedule
Scope
Quality
Risk Score
Being denied or delay the final plan agreement by the city
80%
2
5
5
4
14.4
City site permitting process requiring more than the required
time frame for the standard submission for configurations
70%
2
5
3
1
6.6
Delay in License Agreement with Carrier/Customer
30%
3
3
4
2
3.0
Infrastructure Availability or Lack of
30%
5
5
2
2
2.5
Delays in construction due to city operational events

30%
3
3
2
2
2.3
Labor Unions
20%
2
1
3
1
1.4
Equipment availability
15%
1
4
2
1
1.0
Installation issues
10%
2
1
1
5
0.5
Coverage Shortfalls
10%
2
2
2
2
0.4
Specialized dance floor installation
5%

2
2
1
1
0.3
Risk Response
For each risk we have established that the activity that should
be gone for broke ought to happen: acknowledge, shape, lessen,
or exchange the danger. Walled you in will locate the
accompanying danger table that will distinguish a brief
emergency course of action sketching out these dangers took
after by a point by point depiction of the two dangers with the
most astounding expected qualities.
RISK RESPONSE MATRIX
ID
Risk Name
Risk Description
Impact
Probability
Risk Ranking
Positive/Negative
Proactive Response Plan
Trigger Event
Reactive Contingency Plan
VH,H,M,L,VL
VH,H,M,L,VL
What is the risk color code?
Is this a positive or negative risk from the risk matrix?
What proactively can be attempted to make the risk happen or
prevent it?
What do you think will trigger the event?

What are your backup plans if the risk should occur?
1
Poor distribution channels
The means of transporting coffee raw materials from suppliers
is not good
H
L
Red
Negative
One is devising new transportation channels that ensure safety
of coffee, employment of new transportation technologies and
finally introducing containers with cool and try conditions
Obsolescence
Employ new methods of transporting coffee raw materials to the
shop
2
Unprofessional services to coffee customers
Employees of coffee shop providing poor services in serving the
customers
H
L
green
Negative
Train employees hired in the shop to ensure that the chances of
this risk occurring becomes minimal. The employees should be
trained on their areas of specialization at the shop.
Lack of training tools and training experts
Employ special experts from big coffee shops to train the
employees
3
Work injuries to employees
The employees when serving customers get injured due to
accidents
H
VH
Red

Negative
Insure the employees with an insurance firm dealing with
compensations on employee injuries
Accidents caused by employee recklessness
Claim for the insurance cover from the insurance firm
4
Attaining the shop objectives
If the coffee shop meets its targeted goals in the business
VH
VH
Green
Positive
All the stakeholders, directors and employees of the company
should work towards attaining this objectives.
Commitment of all the coffee shop stakeholders
Reward all the employees for the good work done in achieving
this goals
5
Coffee shop operating into a foreseeable future
The coffee shop progresses into foreseeable success due to
commitment
VH
VH
Green
Positive
Provision of customer satisfactory services by employees
serving them
Quality services offered to customers in the shop
Continue serving customers with the same spirit
6
Competition from other coffee firms
There may be competition that comes from other coffee firms
that enter the market
VH
H
Red

Negative
Different strategies to be set by the coffee shop on how to
handle competitors
New ventures to the market
Increase the quality and diversification of coffee
7
Deficiency of finances
The resources of maintaining the resources may not be enough
M
L
Red
Negative
Enough resources should be put aside to meet constraints in
future
Lack of financial planning
Financial planning that meet emergencies
8
Profit attained
The target profit is obtained in operations of the coffee shop
H
L
Green
Positive
Wastages in various departments should be minimized and
controls should be put in place
Efficiency
Target higher profits
9
Good reputation
The firm earns a good public image from the services offered to
consumers
H
VH
Green
Positive
Quality services offered to coffee consumers and ensuring

customer satisfaction
The kind of services offered to consumers
Taking advantage of the good reputation to win more customers
10
Larger market coverage
The coffee shop serving a larger portion of the market shares
when offering services
VH
M
Green
Positive
Taking a larger market share in serving coffee customers from
all corners of the country
The stakeholders commitment
Ensure a bigger market share is covered
11
losses
Losses are incurred from sales of coffee made
VH
VL
Red
Negative
Selling coffee and services offered to coffee in a higher price
more than the cost
Lack of analysis on costs and expenses
Set methods of preventing the losses from occurring again
12
Inadequate skilled personnel on coffee service provision
This is where there is lack of enough employed personnel that
can provide quality services
H
L
Green
Negative
Training personnel on areas related to coffee services and
enhancing quality service

Lack of training ground and training expertise
Involve the unskilled employees in training grounds
13
Adverse government rules and regulations
The government introduce strict rules that hinder the operations
of the shop
H
M
Green
Negative
Following of the laws and regulations of the government when
providing services
Poor services offered by other coffee firms
Obeying the laws of the country
14
Diversification of coffee services
This is where the shop will be able to provide diverse coffee
services like white, black coffee and chocolates
H
H
Green
Positive
Introduce new product services apart from the current services
offered
Aggressiveness of the stakeholders
Quality and diverse services offered to customers
15
Provision of timely services
The coffee services are offered on time to the customers
H
H
Red
Positive
Employ new technology that makes coffee processing faster
New technology
Timely serving of coffee

16
Job creation and employment
The coffee shop offering the public with jobs into the firm
VH
H
Green
Positive
Coming up with the shop that offers and services customers of
coffee addicts
Need for winning good public image
More services and more sales are made to the public
17
Increased customers for coffee
The number of coffee addicts increases and more is demanded
VH
VH
Green
Positive
Advertisements are made and public participation is encouraged
in shows relating to coffee services and products
High demand
More sales hence higher profit earned
18
Entry of substitutes to the market
Other products overtaking coffee services enter the market such
as tea
H
L
Red
Negative
Do more advertisements in favor of coffee products and the
importance's of coffee against the substitute
Innovations and market entries
Effective promotion channels introduced
19
Low pricing of coffee

The clients and customers pay less for coffee services
H
L
Green
Negative
Improving the quality of the product to suit a higher price in the
shop
Poor coffee quality
Increase the quality of coffee products and services.
20
Lack of enough equipment's and tools
The shop may not have adequate equipment that help in
provision of quality services
H
L
Red
Negative
Employing the required equipment in provision of services at
coffee shop
Poor financial planning
Buy the right equipment that will enhance quality services
21
Employment of modern technology
The e coffee shop introduces a faster working technology that
provides services faster
H
H
Green
Positive
The management of the coffee shop should be aware on the
trending technology so that they can employ
Quick services to customers
Quick services offered
22
24-hour economy
The coffee shop working day and night without closing at any

time possible
H
VH
Green
Positive
The stakeholders should agree on the introduction of a full time
operation of the shop
More profit and sales
The shop will register a higher profit and make more sales
23
Unique services in terms of quality and quantity
The shop will be providing services different from what other
shops are offering in the market
H
H
Green
Positive
Look on strategies and initiatives that will involve new ways of
offering unique services to customers
Winning more customers in the market share
Enjoying economies of scale
24
Efficiency
The shop operates at low cost and high profit and with minimal
wastages
H
VH
Red
Positive
The shop introduce mechanisms that control costs and target a
higher profit to the shop
The need for earning profit
Successful operations is achieved in the shop
25
Language barrier
The shop owners, employees and customers do not understand

each other due to language difference
H
M
Red
Negative
There should be a common language to be understood by all
people in the market or a language translator in the shop
Diverse communities
Employ a language translator in the shop
26
Poor location of the shop
The coffee shop is located in a place that the suppliers and
customers cannot access
H
VL
Green
Negative
Set a new location for the shop that is accessible in the market
by customers and suppliers
Lack of enough information relating to location of customers
and suppliers
Reallocate the coffee shop
27
Unfavorable change in tastes and preferences
The tastes and preferences of consumers change
H
VL
Red
Negative
Get informed about consumer changes in tastes and needs
Attitude
Adjust to meet consumer tastes and preferences
28
Risk of fire
There may be fire in the coffee shop building
VH

L
Red
Negative
Insure the building that the shop is located with a insurance
firm
Accidents or recklessness
Claim for the insurance cover from the insurance firm
29
Friendly uncompetitive environment
The environment surrounding the coffee shop may not have a
competition
VH
M
Green
Positive
Earning a big market share that prevents or undermines entry of
other coffee firms into the market
Big market share
Enjoy profits and monopolism of the shop
30
High demand of coffee
The need for coffee products and services becomes high in the
market
H
H
Green
Positive
Provision of customer satisfactory services by employees
serving them
High profit and sales earned
31
Availability of enough resources
The is available resources to carry out day to day operations
H
VH

Green
Positive
The shop should ensure that there are enough resources to
perform its operations
The targets of starting a coffee shop
Smooth operations in the shop is realized
32
Friendly government rules and regulations
The laws provided by government is friendly to the shop like
incentives
VH
M
Green
Positive
Make decisions that comply to government laws in the country
Obeying the laws and regulations of the country
Loyalty to the government laws and regulations
33
Poor management
The shop executives practice such vices as frauds and
embezzlement of funds
H
VL
Red
Negative
The management should involve the employees and other
departments in the management function of the shop
Lack of integrity
Enroll a new management group
34
High taxation
Government charge high tax on coffee services and products
H
H
Red
Negative

Comply to the law and make proposals to the government on the
effect of the taxes imposed
The need of government to earn revenue
Adjust the pricing to suit the high tax imposed on the product
and services
35
Absenteeism of employees
Employees become absent
M
L
Green
Negative
Educate employees on importance of commitment to work in the
coffee shop
Lack of employee motivation or management
Advice employees on the importance of being principled
36
Lack of planning
The coffee shop fails to do a business plan on market and
finances
M
VL
Green
Negative
Make plans about the shop that concerns markets and finances
Poor planning skills
Have a business plan
37
Expansion of the coffee shop
The shop becomes bigger in size and services offered increase
VH
VH
Green
Positive
Engaging all the shop stakeholders in the service provision and
operations of the coffee shop

Commitment of all the coffee shop stakeholders
Profits and revenues are registered
38
Higher coffee pricing
The clients and customers are willing to take services in the
coffee shop even at a higher price
H
VH
Green
Positive
Provision of high quality coffee services that suit the pricing
Need for more profit
Profits and revenues are registered
39
Customer loyalty
The customers love to take services in the coffee firm only
H
H
Green
Positive
Provision of satisfactory quality services to customers
Increased customers to the shop
40
Insecurity
There is insecurity resulting from to burglary and robbery
VH
M
Red
Negative
Employ security personnel to deal with security of the property
in the shop
Greed
Employ more persons that ensure security is available
41
Meeting customer requirements

The shop is capable of meeting customer needs at any time
H
VH
Green
Positive
Provision of services based on customer need and preference
Increase in number of customers
The shop will register a higher profit and make more sales
42
Pollution of the nearby environment
There is pollution to the immediate environment due to the
operations of the coffee shop
VH
L
Red
Negative
Introduce methods of handling and controlling pollution in the
immediate environment of the shop
Availability of waste products
Get involved in cleaning the immediate environment
First Highest Risk
The first high risk to the project is Poor distribution channels.
Poor channel distribution issues can happen when your channel
accomplices have insufficient item or business sector learning.
The outcome is poor support of your clients and lost deals
opportunities. You're advertising group can beat this issue by
giving preparing projects and aides that enhance item
information. Offer confirmation courses that empower people
and accomplice organizations to meet all requirements for
higher status in your channel. Give backing to divert
showcasing programs through subsidizing or promoting
material, for example, test ads or direct advertising effort.
Second Highest Risk
The second highest risk is unprofessional services to coffee
customers. Continuously be watchful for things you can do to

help the client without being nosy or tyrannical. Pay
consideration on what is being said, and be set up to go an
additional progression with a specific end goal to determine the
client's issue.
Resource Management Plan
Given that accompanying Lava Java Coffee House would cause
a great deal of exertion, time and venture, having the right
individuals for the task and dealing with the undertaking group
in a successful and effective way would be essential. The
venture group for this anticipate is given beneath would be
there for the span of the undertaking, and allotted different
errands that would should be finished. There would be extra
individuals connected with if required in light of a particular
necessity that might be there.
S No
Name
Role
E-Mail Address
Telephone
1
Elicia Lewis
Project Manager, Owner[email protected]3235272955
2
Brandy Morgan
Interior Designer[email protected]3235684523
3Morgan Franklin
Painting Contractor[email protected]3236987456
4Brooklyn Lewis
Shop Manager[email protected]3235274154
5Diamond Hawkins
Staff Member[email protected]3109436875
6Noel Slack
Investor[email protected]3105289641
Communication Management Plan

The communication plan is an exceptionally key segment of
fruitful task execution which would help the undertaking group
to viably cooperate, be upgraded and resolve issues in a quality
making way, and would be a crucial part of effectively finishing
the venture. The connected arrangement demonstrates the
diverse sorts of correspondences, the type of correspondence,
individuals who are included with contact data, the recurrence
of correspondence and the individual who is in charge of
guaranteeing culmination of deliverable. It basically has every
one of the things that are vital for keeping every pertinent
partner redesigned, getting clarity and setting right desires and
guaranteeing that any obstructions in method for effective
venture finish are expelled. The correspondence arrangement for
the task is exhibited
beneath.WHATWHENWHEREOWNERATTENDEESStatus &
Team MeetingEvery 2 weeks
Monday
10-noonCoffee shop officeCoffee Manager Team or all staff
membersCalled MeetingsAs needed or as requirement of any
staff member Coffee shop manager roomPerson who calls &
leads meeting Coffee shop manager, leader and staff member
those called meetingBoard MeetingAfter complete each
financial year
15 MayCompany official headquarterBoard of DirectorsAll
major stakeholdersWRITTEN COMMUNICATIONWHATDUE
WHENMETHOD OF DELIVERYSENDERRECEIVERMeeting
Minutes2 days after the meetingEMAIL Note TakerAll
participantsAction Item Log4 days after the PMO Status
meetingEMAIL Note TakerAll participantsMeeting Agenda2
days before a meetingEMAILMeeting FacilitatorAll meeting
participantsStatus Reports to ManagerWeekly
Tuesday
By noonPaper CopyTeam MembersProject ManagerProject
Schedule UpdatesEvery 2 weeks
Tuesday
By COBUpdate Project Schedule then EMAILTeam

MembersImplementation Schedule OwnerStatus Reports to
Meeting Success2 days after the meetingEMAIL Meeting
organizer or meeting ownerManagement or coffee shop manager
Stakeholders
Stakeholder
Title
Elicia Lewis
Owner
Brandy Morgan
Marketing Coordinator
Bella Pettis
Supplier
Morgan Franklin
Project Manager
Brooklyn Lewis
Store Manager
Diamond Hawkins
Marketing Intern
Noel Slack
Assistant Manger
Raine Broussard
Quality Control Manager
Brandy Morgan
Project Administrator
COMMUNICATION PLAN MATRIX
Document Description
Audience
Expected Action
Comm. Class
Input Method
Output Method

Frequency
Responsible resource
Develop Project Charter
Project Sponsor
Project Team
Stakeholders
Interaction
Mandatory
1. Project Statement of Work
2. Business Case
3. Contract
1. Project Charter
Once a week
Elicia Lewis
Identify Stakeholders
Project Team
Issues to be submitted when they occur
Mandatory
1. Project Charter
2. Procurement Documents
3. Enterprise Environmental Factors
1. Stakeholder Register

2. Stakeholder Management Strategy
Discussion
Brandy Morgan
Develop Schedule
Project Technical Staff
Individual status submitted every Wednesday
Mandatory
1. Activity List
2. Activity Attributes
3. Project Schedule Network Diagram
1. Project Schedule
2. Schedule Baseline
3. Schedule Data
Group meeting
Bella Pettis
Plan Communications
PMO
Review each task to ensure completion
Mandatory
1. Stakeholder Register
2. Stakeholder Management Strategy
3. Enterprise Environmental Factors
1. Communication Management Plan
2. Project Document Updates
Once a week
Morgan Franklin
Perform Quality Assurance
Project Sponsor

• Project Team
• Stakeholders
• PMO
Interaction
Mandatory
1. Project Management Plan
2. Quality Metrics
3. Work Performance Information
1. Organizational Process Assets Updates
2. Change Requests
3. Project Management Plan Updates
Group meeting
Brooklyn Lewis
Method for Updating the Communication Plan
For the Executive meeting, the correspondences arrangement
will audited and redesigned as required. Any progressions to the
correspondence will be endorsed by the CEO Elicia Lewis.
These progressions will be talked about amid the group
gatherings and overhauled on the Project Status report.
Existing Systems
There are biweekly meetings that all anticipate individuals are
welcome to go to. These gatherings are proposed to keep all
partners upgraded on advancement of task. Continuously wrap
up with a task status synopsis and a rundown of activity things
recognized in the meeting to move the undertaking along. We
will examine all themes from the last meeting. Likewise all data
assembled will be the point for the following meeting in two

weeks.
Escalation Process
Initial review of risk or issues will happen amid the task status
meeting as it's assembled by the Management Issue
Construction report. The task status report will be utilized to
heighten issues or dangers that were not determined amid the
week by week gatherings. An emergency course of action will
be given each time a survey is directed and if the issue is still
not determined it will be doled out to the official board of
trustees for activity.
Performance Measurement and Control Approach
We've performed out a great deal of control and execution
estimation approaches. We directed with the group amid all
errands previously, then after the fact. Most execution measures
were assembled into one of the accompanying six general
classes.
1. Effectiveness: A procedure trademark showing the extent to
which the procedure yield.
2. Efficiency: A procedure trademark showing the extent to
which the procedure creates the required yield at least asset
cost.
3. Quality: The extent to which an item or administration meets
client prerequisites and desires.
4. Timeliness: Measures whether a unit of work was done
accurately and on time. Criteria must be built up to characterize
what constitutes convenience for a given unit of work. The basis
is generally in light of client prerequisites.
5. Productivity: The worth included by the procedure isolated
by the estimation of the work and capital devoured.
6. Safety: Measures the general soundness of the association
and the workplace of its representatives.
Unscheduled Audits
As said before in this report there will be reviews performed by
the audit advisory group through the duration of the

undertaking. The board of trustees will play out a few
unscheduled reviews so as to acquire the best data with respect
to the activities costs, calendar, and general outline of the web
store webpage. The board will meet with individual colleagues
on the venture to pick up a superior comprehension of how the
group flow are functioning. The information that the audit board
of trustees assembles will be submitted to the CEO and CFO to
help with surveying the general accomplishment of the task
once it has been finished.
Deliverable Audits
Once a deliverable has been finished the venture group will
survey that part of the task to guarantee it has been finished as
per the extension and the client is fulfilled by the outcomes.
These reviews will be performed on the planned end date of
every deliverable and once the deliverable has met all
consummation criteria the undertaking chief will approve it and
the group can continue to the following deliverable.
Team Phase Audits
There are five stages to this anticipated and toward the end of
every stage every colleague is relied upon to outline how the
stage finishing was accomplished at a group meeting. In
recapping how the stage went, as to things going great and how
issues were taken care of, the group in general can guarantee
the nature of the task is kept up and that everybody keeps
focused with respect to what is normal per the degree and client
needs. In the event that any progressions or issues emerge then
the group can cooperate keeping in mind the end goal to make
sense of the cost, time and who will settle the issues. Once
everybody on the group is fulfilled the nature of the general
task meets desires then the following period of the venture will
start; if not this procedure will be rehashed.
Final Audit
High-level stakeholders, a group pioneer, and the survey board

will lead the last review. The reason for the review undertaking
is to lead an inside and out examination of a noteworthy. The
Final review will be the begin of the finish of the task. This
review will comprise all parts of the task from the underlying
begin to the day of presentation to general society. The review
will likewise incorporate execution audits for all anticipate
colleagues, wellbeing, and quality assessment reports. A
duplicate of the last review will be given to the chairman for
conclusive endorsement. As of now, the chairman is required to
give his decision with regards to the accomplishment of the
undertaking.
Customer Review
After all audits have been confirmed and the Executive
Committee has displayed its decisions, a survey will be led by
Board of Directors that will figure out whether the undertaking
has been effectively finished. Alongside the discoveries
introduced by the Executive Committee, the Board will gauge
the nature of the conveyed item by directing guest studies amid
the two weeks of delicate opening. Toward the end of the
preparation year Lava Java Coffee Shop, will play out an end
client administration survey with top managerial staff so as to
find how well the store is functioning.
Conclusion / Recommendation
The corporate level strategy followed by Lava Java Coffee
House is Value Creation and business level procedure is
separation methodology. The organization is doing incredible in
local market yet buyers need more espresso which are heavenly.
In this manner, Lava Java can develop on the new introduce of
taste which will pull in even individuals and upgrade its buyer
base to a much bigger base. At long last, this is a chance for
The Executive Committee to exhibit that they pay consideration
on general society and zone guests by giving them the learning
they have been searching for and requesting.

Lessons Learned
A portion of the lesson I have learned with this project is that
it's best to make inquiries on the off chance that you don't
comprehend an option that is instead of doing what you believe
is required, to peruse what is really required of the undertaking
before beginning so needs to get a comprehension and to use the
assets that are given to you. What I have found out about myself
while doing this anticipate is that as I continued during that
time I began to show signs of improvement comprehension of
what Project Management is about and given the open door and
preparing I could succeed in this field. This anticipate could
have been a superior learning background if toward the starting
I felt certain about what I was doing and saw how to duplicate a
compress document preceding posting my assignments.
Final Summary
In this constantly changing world, almost no remaining parts the
same. One thing that has stayed steady is individuals anticipate
having their day by some espresso, which makes opening a
coffeehouse a decent business endeavor. This is particularly
valid in the event that one has a brilliant item and an awesome
area. Keeping in mind the end goal to gain by an open door for
a high caliber and quick versatile coffeehouse at a bustling
business area, we have exhibited this anticipate arrangement for
how we will effectively open this business. Each part of this
anticipate, including characterizing the degree, recognizing the
errands included, characterizing the assets required, building up
a correspondence arrangement, and our arrangement for
overseeing hazard have been displayed to exhibit that best
practices will be utilized towards the fruitful finishing of this
anticipate. This anticipate arrangement is planned to guarantee
that the venture is finished inside the requirements of time,
exertion and cost we have set up and that the coffeehouse will
keep running on the focused on begin date. The different

features of our task administration plan to recognize and deal
with the café venture have been talked about. This anticipate
arrangement will shape the premise for our organization and
will give direction to guarantee that our venture is finished
effectively, and will make advantage for all partners required in
the undertaking.
Elicia Lewis, CEO
Chief Executive Officer
Bella Pettis, CFO
Chief Financial Officer
Brandy Morgan, CIO
Chief Information Officer
Brooklyn Lewis, CTO
Chief Technology Officer
Morgan Franklin, COO

Chief Operating Officer
Sheet1Qualitative Risk AnalysisIDCategoryRisk NameRisk
DescriptionRisk
OwnerReason/CauseEffectProbabilityImpact/CostImpact/TimeI
mpact/QualityRisk ScoreRisk Response
StrategyCost1TechnicalDesign not approved in timeDesign
approvals delayed or not submitted on
timeDesigerAvailabilityDevelopment delay35533Schedule
design review meetings one week prior to
deadline.2TechnicalDelay in product deliveryDelay in final
software solutions deliverable files to client.Team
LeadAvailabilityDelivery delay35223Prepare deliverables 5
days prior to deliveryNil3TechnicalFaulty productThe software
solution provided, turns out to be not fully
functional.ManagerFunctionalityReputation damage35553The
product should be timely tested and get approval from quality
department, before delivery to client.Nil4TechnicalUpdates
requiredDelivered solution requires update specific to client
environment in which it would be implemented.Servicing
ManagerFunctionalityExcessive Resource allocation22210.8The
product should be tested in the phase of development, at client
premises, to ensure it match client working environment.Would
require client premises vists.5ExternalCompetitionThe new
competitor emerge in market.Sales ManagerOpportunity of
expansion in market.Customer base diversion to new
company.44213.2The business should aggresively penetrate in
market, through advertisement and marketing, to develop the
brand reputation, and monoply in market.Advertisement
costs.6ExternalGovernment legislations restricting
operationsThe new government legislation may emerge, which

will add on the cost and regulatory requirements over
company.Legal ManagerGovernmentExcessive legal
cost33211.8The legal manager should keep a close observation
over upcoming rules and regulations relating to business
market.Legal Cost.7ExternalClient defaultThe client do not
make payment after receiving deliverables.Sales
ManagerPayment on delivery option to clientDecline in
finance54214The clause of 50% advance payment and remaining
payment in tranches associated with the project completition
should be added to contract which is made with
client.Nil8ExternalCustomers attracted by competitorThe new
competition in market may divert our competitor through low
ball pricing strategyMarketing ManagerIncompetitive rates, as
compared to marketCustomer base diversion to new
company.55215The competition combat plan should be readily
available, and timely market survey should be obtained to
understand customer satisfaction with company
performance.Nil9TechnicalPoor Packaging If manual, the
packaging may seem poor but faulty packaging may also be
done by machines also.Production
ManagerFunctionalityCompany may lose the trust of
customers22210.8Regualr maintenance of the machinery is very
much important. In case of manual packaging it is advised to
train the employees and have close contact with
them.Maintenance cost+training and development
cost10TechnicalIT DisruptionThere can be any issue regarding
IT and it can causea pause in the operations of the organization.
Connection will be terminated.IT ManagerFunctionalityDelay in
operational processes34432.4The knowledge about technology
should be delivered to the head of the department so that he can
work properly and can lead his team in right
direction.Nil11OrganizationalData HandlingCompanies often
have to deal with huge data. It may sometimes cause problems
and data can be mishandled.Finance
ManagerFunctionalityErrors in facts and figures45454Security
system should be made very strong and competible. Employees

should be directed not to leak their password
informationSecurity system installing
cost12OrganizationalFraud It may happen that some employee
may cause a severe headach for the company by doing any
misdeed like fraud.Department HeadFunctionalityDisruption in
operations, poor impression, bad example for other
employees22411.6There should be proper check and balance of
books of accounts. Internal and external audit should be done on
regular intervals.Audit cost13TechnicalLeakage of secret
informationOutsourcing can be a major cause for the leaking of
importantan confidential information of the
company.Department HeadFunctionalityExternal thereat from
competitors31221.2The company must take proper check and
balance of the system. All the departments should be regulized
and properly alligned with the
policies.Nil14Organizationalmisappropriate dealingCompany
may indulge in some illegal methods of trading that can cause
severe problems.Manager SalesGovernmentPoor company
recognition and poor reviews of the
customers43343.2Customers should always be satisfied and
these customers can be satisfied when trading and dealing of the
company is legal and great. Selling and marketing department
should be guided on regular basis.Nil15OrganizationalChange
in structure of organizationWithout having proper surveys and
research the change of organizational structure may cause high
potential risk.Head of CompanyStakeholdersOverall poor
performance of company and employees33331.8All the relevant
policies should be checked and evaluated. These these should be
circultaed among all the employees of the
company.Nil16TechnicalPurchasing poor raw
materailProduction of goods will be effected badly and quality
standard will also dimins.Manager PurchaseFunctionalityDelay
in production process and poor quality of goods44343.2The
quality of goods and services should be maintained that are
being purchased as raw material. There should be some standard
and quality checks for the purchased raw materail.Standardized

cost17Project ManagementHiring wrong people for the
projectPeople without any prior or sufficient experience will
lead the whole project towards poor results.Project
ManagerFunctionalityProject may go down without giving any
profit.55425Outsourcing sometimes become necessary nut these
outsourcing should be done very critically. All the decisions
should be taken after proper understanding of the
project.Recruitment cost18OrganizationalCompliance with
internal policiesInternal policies often pushes the employees
backa nd they fail in making compliance with the policies.Upper
level managementFunctionalityPoor employees performance and
poor output with less job satisfaction34422.4Policies should be
made according to the nature of the business. these policies will
be highly appreciated and followed by
employees.Nil19ExternalCompetitors techniqueAny new
technique that your competitor takes initiative first and leaves
you behind.Production ManagerFunctionalityLess
profitibility22131.2It may happen that competitors may
introduce some ideas before you do so. Therefore it is very
much important to have a critical view of the actions of
competitors for better understanding of future.Research and
development cost20Technicaladoption of technologyLatest and
advanced technology should be adopted at the right time
otherwise competitors will leave you behind.IT
ManagerFunctionalityLow performnace of all the selling,
marketing and production units.45234Without adopting latest
technology and innovative procedures in the business, the
company cannot move forward. All the latest techniques should
be taken in this respect.Technology purchasing and installing
cost.You risk socre is calculated from the probability times the
highest risk score (1–5) divided by 5 to give an average risk
score between 1 and 5. Score between 4 and 5Score between 2
and 3.99Score between 0 and 1.99
Running Head: RESOURCE ALLOCATION AND
PRELIMINARY BUDGET 1

RESOURCE ALLOCATION AND PRELIMINARY BUDGET
5
Resource Allocation and Preliminary Budget
Lijy Abraham
MGMT404
Professor : Ihab Darwish
October 2, 2019
Project Budget (Cost Management)
For the purposes of ensuring that the cost of the project was
effectively estimated, I used the top down approach hence
ensuring that the highest costs are placed at the top of the
budget list. This helped in ensuring that extra incurred costs are
reduced hence ensuring that the project comes to an effective
completion. My ability to choose this approach was facilitated
by the fact that I needed to ensure that the major activities were
effectively funded therefore ensuring that the available
resources where effectively managed. (Dingsøyr, 2019)
Moreover, the top down approach of budgeting brings about
positive impacts to different organizations as it ensures that the
available time is utilized in the best way possible. When the
time used in carrying out a project is saved, it becomes easy for
the project to be operated successfully. For the errors to be
reduced in a project, the top down approach should be used as it

will ensure that the most critical activities as well as
departments are funded.
On the other hand, the top down approach of budgeting is
advantageous due to the fact that it ensures that the errors
experienced are small hence facilitating the success of the
project. Moreover, it is through the top down approach of
budgeting whereby the right activities are carried out in an
effective manner therefore facilitating the growth and
development of different organizations.
Again, this budgeting approach enables the managers in an
organization to put more focus on the most important activities
of the project. As a result, this facilitates the success of the
project as the important activities are carried out in the best
way possible.
Items
Actual costs
Original budgeted cost
Cost of equipment’s
$20,000
$26,000
Cost of materials
$18,000
$22,000
Transport cost
$17,000
$20,000
labors costs
$15,000
$18,000
contract cost
$13,000
$15,000
Total costs
$83,000
$101,000

Comparing the budget from the charter to the final budget, it is
true that the final budget was a little bit high. This is due to the
unnecessary errors which were experienced in the project. For
the purposes of ensuring that the project was carried out in an
effective manner, the costs were evaluated accordingly and
hence an allowance given to ensure that all the activities were
funded. The variance which occurred from my original budgeted
cost in the project was as a result of minor activities which
occurred during the project.
On the other hand, my contingency plan would cost me about
$10,000. However, this will enable me to facilitate an effective
completion of the project therefore ensuring that the set goals
and objectives were achieved in the stipulated time. Again, I
will encourage the workers to ensure that the available
resources are utilized accordingly for the cost of the
contingency plan to be reduced. (Rendon, 2019)
This will therefore play important roles in the reduction of the
losses which might make it hard for the set goals to be
achieved. Future events should be funded as a way of ensuring
that the project is carried out successfully.
Resource Management
As far as my resource assignment is concerned, I ended up
assigning enough people to the project. However, this played
important roles in ensuring that the success of the project was
achieved. The assigning of enough people to the project enabled
me to ensure that all the activities in the project were carried
out in a short period of time. Again, there were resources which
were allocated. These resources were therefore used in ensuring
that the resources which were under allocated were funded in
the best way possible. This helped in the reduction of the
shortage of resources in the project. for the purposes of
ensuring that the allocation problems were addressed, I ended
up ensuring that extra cost is set aside to fund the under
allocated resources.
The management of my project team was carried out through a
series of motivation. This was carried out through the provision

of incentives which helped in motivating the team to facilitate
the success of the project. The motivation of the team was
therefore carried out based on their performances. The best
performing team was therefore highly motivated as a way of
increasing their morale to work. Again, I will handle the team
conflict by encouraging them to remain united for the success of
the project to be achieved.
For my project to be successful, I will select a functional
structure. This will play important roles in ensuring that the
team members remain functioning therefore ensuring that the
activities in the project are carried out effectively. This
structure will again help in the reduction of unnecessary risks
which might affect the normal operations of the project. Again,
I will make use of this structure as a way of ensuring that the
operations in the project are effective hence ensuring that the
set goals are achieved. (Walton, 2019)
References
Dingsøyr, T. (2019). Knowledge management in medium-sized
software consulting companies: An investigation of intranet-
based knowledge management tools for knowledge cartography
and knowledge repositories for learning software
organizations. arXiv preprint arXiv:1903.11854.
Rendon, R. G., & Snider, K. F. (2019). Management of defense
acquisition projects. American Institute of Aeronautics and
Astronautics, Inc..
Walton, P., & Maiden, N. (Eds.). (2019). Integrated software
reuse: management and techniques. Routledge.
InstructionsCOMMUNICATIONS MATRIXColumnInstructions
For Completing This DocumentComplete the Project Name, NC,
Project Manager Name, and Project Description fieldsFor each
identified communication, complete the following.AID: A
unique ID number is used to identify the communication within
the communication matrix.BCommunication Vehicle: This
column should be populated with a description of the type of

communication that will be conducted.CTarget Audience: This
field should be populated with a description of the target
audience for this communication vehicle.DDescription/Purpose:
This field should be populated with a description of the purpose
of the communication.EFrequency: This field should be
populated with the frequency of which the communication will
be distributed.FOwner: This field should be populated with the
name of the owner of the communication.GDistribution Vehicle:
This field should be populated with the type of distribution
vehicle that will be used to disseminate the
communication.HInternal/External: This field should indicate if
the communication is for internal, external, or both internal and
external distribution.IComments: This column should be
populated with any additional comments.
Communication_PlanCOMMUNICATIONS MATRIXProject
Name:Geeks Software ManagementProject Manager
Name:Project Description:Communication Pl;anID
eze3: • ID: A unique ID number used to identify the
communication within the communication
matrix.Communicaton
Vehicle
eze3: • Communication Vehicle: This column should be
populated with a description of the type of communication that
will be conductedTarget
Audience
eze3: • Target Audience: This field should be populated with a
description of the target audience for this communication
vehicle.Description/Purpose
eze3: • Description/Purpose: This field should be populated
with a description of the purpose of the
communication.Frequency

eze3: • Frequency: This field should be populated with the
frequency of which the communication will be
distributed.Sender
eze3: • Owner: This field should be populated with the name of
the owner of the communication.Distribution
Vehicle
e: Distribution Vehicle: This filed should be populated with the
type of distribution vehicle that will be used to disseminate the
communication.Internal /
External?
e: Internal/External: This field should indicate if the
communication is for internal, external, or both internal and
external distribution.Comments
eze3: • Comments: This column should be populated with any
additional comments.0Kick off MeetingAll
StakeholdersCommunicate roles and responsibilites as well as
communicate and set expectations Beginning of projectJane
DoeEmail Internal 1Weekly status reportProject
TeamCommunicate updated project statusWeeklyAvery
Mathewe-mailInternal and ExternalFull team meeting. We will
invite stakeholders when necessary2Steering Committee
reviewCEO, CFO, Finance Director, Accounting Director, Sales
Director, Project Manager, Data ArchitectUpodate current status
of the projectMonthlyProject ManagerMeetingInternalSterring
Committee3Weekly status reportCEO, CFO, Finance Director,
Accounting Director, Project TeamStatus update, Key
accomplishment, planned work, current timelineWeeklyEmily
Mathew e-mailInternal4Daily report of progressProject team&
Finance directorUpdate about the improvement in
progressdailyProject ManagerE-MAIL & posting on
siteinternalFacts and graphs will use to make clear
understanding.5Fortnight reportCFO, Finance director

,accounting director ,sales and teamInform about hiw much
work done and how much monetory resources are incurred for
this.2 weeksProject Managere-.mail and mettingsinternal6Team
meetingsEntire project team and individual meetings for sub
teamsreview detailied plans, assignments, and
tasksWeeklyMadeline MathewMeetingInternal and
External7Open issuesProject Manager, Software Development
and ConsultantsInspect project progress, recommendations for
improvement and site inspectionMonthlyBrandon
LiebeskindMeetingAs needed8Quality AuditAll
StakeholdersResolve any open issuesMonthlyAvery
MathewMeetingInternal and External8Closure MeetingsAll
StakeholdersProject signoff and Go LiveEnd of projectJane
DoeMeetingInternal and External
&"Arial,Bold"&8UP Template Version:&"Arial,Regular"
11/30/06 &8Page &P of &N
DropDown_ElementsFrequencyInternal_ExternalDailyInternal
OnlyWeeklyExternalBi-WeeklyInternal & ExternalMonthlyBi-
MonthlyQuarterlySemi-AnnuallyAnnually
OverviewOverviewA stakeholder management plan is a
significant, success-ensuring artifact to include in your project
toolbox and to use during the life cycle of complex projects.
There are many potential stakeholders for a project, such as
anyone or any group who may positively or negatively impact
the project life cycle or outcome. A stakeholder is one who may
effect, or one who is affected by, the outcome or change.
Stakeholders can be internal or external to the organization,
having different needs and different levels of involvement. It is
important to identify stakeholders and to discern categories to
which they belong.
Categories of stakeholders include the following.
• Primary stakeholders includes those who are directly impacted
by the project.

• Secondary stakeholders are those who are indirectly impacted
by the project.
• Key stakeholders may be primary or secondary, and are those
who have significant influence or interest in the project.
Questions to consider when identifying stakeholders are as
follows.
• To which stakeholder category do they belong (primary,
secondary, key stakeholder)?
• What is their interest and influence level (high/medium/low)?
• What is their support level (support, neutral, against)?
• What do they need from us?
• How do they want to receive information and communication?
The stakeholder management plan template is simple, yet useful
to document and manage your project stakeholders throughout
the project life cycle. It can be customized by adding or
changing column headings to meet the needs of your
organization.
TemplateStakeholder Management PlanProject Name: Geeks
Software Management Project Manager: Jane DoeDate:
10/16/2019WhoWhatHowWhoWhenOtherStakeholderStakeholde
r's RoleCategoryInfluence
High/LowInterest
High/LowSupport
Neutral
AgainstMonitor
Inform
Satisfy
Manage
Rod and Kelli Baxter: High influence/High interest: Manage by
fully engaging them in the process
High influence/Low interest: Satisfy with levels of
communication necessary to meet their needs

Low influence/Low interest: Monitor for changing needs and
interests
Low influence/High interest: Inform with appropriate levels of
communication to safeguard against issues
Method (e-mail, meetings, posting on collaborative site,
etc.)Strategy OwnerFrequencyNotesLijy
AbrahamCEOKeyHighHighNeutralInformemail and
meetingsCEO3 to 4 timesinform the CEO's incase of any abrupt
and sudden changeEmily
MathewCFOKeyHighHighSupportManageemail &
meetingsCEO4 to 6 timesmaintain effective control over
allocation of resourcesAvery MathewDirector
FinKeyHighHighAgainstManageposting on collaborative
siteCEO6 to 8 timesTeam
BillingPrimaryHighHighSupportInformPosting on collaborative
siteProject managerweekly basisFinance
DepartmentReportingPrimaryHighHighAgainstSatisfyemail and
posting on collaborative siteproject managerweekly
basisAccounting
TeamProcessingPrimaryHighHighSupportSatisfymeetings and
emailProject managerdaily basisSales
TeamSalesSecondaryMediumHighNeutralMonitormeetings and
posting on collaborative siteCFO & project managerdaily
basisMadeline MathewProject
ManagerKeyHighHighSupportManagemeetings and emailCFO &
project managerweekly basisJinsey JacobTeam
MemberKeyMediumHighSupportManagemeetings and
emailProject managerweekly basisKim HackettTeam
MemberKeyLowMediumNeutralManageemailProject
managerweekly basisBrandon LiebeskindTeam
MemberKeyLowMediumNeutralManageemailProject
managerweekly basisKarl JanssenTeam
MemberKeyLowLowAgainstManageemailProject
managerweekly basisNOTE: IF THE STAKEHOLDER IS KEY
OR PRIMARY, INTEREST IS HIGH, INFLUENCE IS HIGH,
AND ATTITUDE IS SUPPORT, FONT WILL HIGHLIGHTED

IN GREEN.NOTE: IF THE STAKEHOLDER IS KEY OR
PRIMARY, INTEREST IS HIGH, INFLUENCE IS HIGH, AND
ATTITUDE IS AGAINST, FONT WILL HIGHLIGHTED IN
RED.Stakeholder: Enter the names of the project
stakeholders.Stakeholder's Role: Enter the stakeholder's role in
the project.Category: Primary/Secondary/KeyInfluence
High/Low: Use the dropdown box to enter the stakeholder's
level of influence in the project. (Select high or low.)Interest
High/Low: Use the dropdown box to enter the stakeholder's
level of interest in the project. (Select high or low.)Monitor,
Inform, Satisfy, or Manage: Use the dropdown box to select an
approach for the stakeholder based on his or her level of
influence and level of interest.
- High influence/High interest: Manage by fully engaging them
in the process
- High influence/Low interest: Satisfy with levels of
communication necessary to meet their needs
- Low influence/Low interest: Monitor for changing needs and
interests
- Low influence/High interest: Inform with appropriate levels of
communication to safeguard against issuesStrategy: Enter a
strategy action based on the selection of monitor, inform,
satisfy, or manage.Strategy Owner: Enter a strategy action
owner.Strategy Date: Enter a strategy action
date.Comments: Enter necessary comments based on the
stakeholder line item.
WBS Outline
1.1 Specification
1.1.1. Project scope definition
1.1.2. Requirement definition
1.1.3. Cost estimation
1.1.4. Scheduling
1.1.5. Risk analysis
1.1.6. Project feasibility
1.1.7. Project plan

1.2 Design
1.2.1. Delivery platform selection
1.2.2. Development tools selection
1.2.3. Component architecture
1.2.4. System modeling
1.2.5. Storyboard
1.2.6. Database design
1.2.7. Interface design
1.2.8. Project plan updates
1.3. System implementation
1.3.1. Networks testing
1.3.2. Database implementation
1.3.3. Interface implementation
1.3.4. Code documentation
1.3.5. Project plan update
1.4. Testing
1.4.1. System testing
1.4.2. User testing
1.4.3. System rework
1.4.4. System deployment
1.5. Project close out
1.5.1. Summative evaluation
1.5.2. Release notes
1.5.3. Packaging
1.5.4. Product support
1.5.5. Client acceptance
· This project will take a period of 30 hours to complete
· The 30 hour will be used in ensuring that different activities
are carried out in the best way possible
· The stakeholders will be encouraged to utilize the available
time accordingly for the success of the project to be achieved
· The diagrams in the work breakdown structure will be drawn
by Peter and Mathew.
· The budget of the project will be drafted by Johnston hence
ensuring that the available resources are utilized accordingly
· The questions to the work breakdown structure will be

answered by Jenifer and John
· Jayden will ensure that the tasks are monitored and the
stakeholders encouraged to carry out their roles in the best way
possible.
· Nicholas will oversee an effective utilization of the available
time therefore making it easy for the project to be carried out as
expected.
· Mark will ensure that the technical issues experienced are
addressed in the shortest time possible.
Scope Statement
Project Name
Geeks Software Management
Date
September 22, 2019
Project Number
1313
Project Manager
Jane Doe
Note: Remove all red descriptions and guides and complete the
form.
Project Description
The Geek Software Management mission is to demonstrate
rational plans intended for executing software engineering as
well as managing the software programs as they are essential in
controlling software programs. This is because lacking the
practical designs, it is impossible to apply an effective project
management. Moreover, the Geek Software Management project
shall assists staff members, executives as well as organization
teams to complete team goals and long-term missions as well as
manage diverse tasks. The company will manage to accomplish
this through employment of diverse tools that controls
workloads, inspect ratio as well as allot resources. For instance,

work interdependence is a significant element that is regularly
utilized to organize tasks which are associated with a series of
tasks or a broader program. Furthermore, users make use of
program management software to handle tracks of various tasks,
create the groups or personal development in addition to
studying team productivity. Users shall have the capability to
find duties separated in various tasks thus create timetables to
complete duty on time, examine productivity as well as
communicate with fellow group members.
Geek Software Management project will obtains its aim and
objectives through presenting significant and reliable
information which the project stakeholders have complete trust
with and produce the expected productivity from the work
prompt within the given budget and the predictable level with at
least two hundred members.
Project Requirements
· To help those involved in managing tasks to accomplish their
targets and produce the expected output from the work prompt,
within budget and to the expected level with at least 200
members.
· To provide relevant and reliable data that the project
stakeholders have trust in.
Project Deliverables
The project manager as well as top level leaders recognizes the
central deliverables of the project. Following this significant
step, these central deliverables which ought to be tasks or issues
are broke down to minor higher-level tasks and this whole
process is performed recursively to generate much less
independent assignments.
However, it relies on the project manager and group which will
determine on up to which level the given task or issue should be
broken down.

Project Does Not Include (Exclusions)
1. Supportive Financing
2. mutual Partnerships
3. customer Planning strategy
4. capacity Maintenance
5. Every day to day hassle
6. Miscellaneous Expenses
7. Exit Strategy
8. kit/Equipment Sales
Acceptance Criteria
Thus, in the beginning, months, the company needs to make
30% above breakeven point in Geek Software Management
software. The corporation may carry the break-even point in
dollars of sales revenue or amount of units produced or sold. No
matter how the corporation expresses its break-even point, it is
even the end of zero income or failure. In order to accomplish
expenditures, businesses need to estimate this break-even point.
This is the end where total costs equal overall revenue. At that
point, the job is not either giving money (income) or losing
money (failure). It is only taking in enough money to cover its
prices. This break-even point may be stated in statements of
units or sales.
Estimated Project Schedule
Milestones
Estimated Date of Completion
1. Official Government Licensing
2. Official Permits required
3. Build and testing completion
4. Operational/ furnished counting every supply

5. Major Grand Opening function
6. Obtain more 400 new clients
7. Complete every Sales of +$60,000
8. Client Database enlarge of 25%
9. Sales Increase of 15%
10. $150,000.00 Loan Payback
1. 31 days
2. 31 days
3. 30 days
4. 31 days
5. 31 days
6. 31 days
7. 31 days
8. 31 days
9. 31 days
10. 30 days
Total Estimated Length of Project
308 days
Resource RequirementsRoleQuantityEstimated Length of Time
Developers
1
1 month
Laborers
1
2 months
Engineers
1
2 months
Estimated Cost of Project
Expense TypeDescriptionEstimated Cost

Estimated labor The labor cost includes general sum of wages
paid to workers, and the cost of worker benefits and payroll
taxes paid by an employer.
$80,000
Estimated Materials
Material cost refers to the cost of material utilized to produce a
product or offer a service.
$7,000
Estimated contractors
These include the companies that will be in charge of the
production line and taking control of all precautions to produce
better results.
3
Estimated Equipments and facilities
It entails project vehicles, and furniture incorporates the
purchase price, sales taxes, transportation fees, insurance paid
to cover the product during shipment, assembly, installation,
and all other expenses related to creating the product ready to
be utilized.
$50,000
Estimated Travel
Future tours, present trips
$10,000
Total Estimated
Cost of Project$147,000
Project Constraints
1. Acquiring of 100 Hour guidance program trainer
qualifications from a computer science affiliated institution at
$5000+

2. Geek Software Management Alliance Registration * $100
membership fee* 4 obligatory ongoing edification credits every
year
3. acquire legal Business License
4. receive the State Tax ID along with Federal Tax ID
5. obtain Insurance coverage for the business
6. Building rental leasing agreement.
* 3 year lease, opening 3 months free
* 5 – 9 months $45000 each month= $5,000
every year rental fee will go up with 5%
7. legal Business permit * Safety and well-established
monitoring security surveillances
8. legal Building permits
*construction Inspections
Project Assumptions1. The loan amounting to $150,000 will
cover up all the expenses for a startup and build along with
operations of the first year.2. The main shareholder will have a
filled come back of their loan by the end of 2020.3. The idyllic
site would be on in the United States to pull from additional
nearby much-peopled cities.4. The primary three middle
instructors will construct a good brand that could be approved
all along to others throughout the teacher guidance program.5.
At Geek Software Management class format along with set to be
safe also highly effective workouts that also comprise many
management tasks.6. The studio will have sufficient interest via
fall of 2019 to run a teacher training program to make the studio
a more profitable business.7. The vital mass to drift operation is
3000 members probable to be reached by June 2020.

Jane Doe September 22, 2019
Approver’s Printed Name Date
Project Manager
Title
Jane Doe
Signature
5
Project Charter
V 2.0
Project Charter
Project Name
Geeks Software Management
Project Number
1313
Project Team
Geeks on the Go
Prioritization
HIGH
Owner(s)
Jane Doe
Start Date:
09/12/2019

Scheduled Completion Date:
10/26/2019
Mission/ Purpose
The mission of Geeks Software Management design is to
demonstrate sensible plans for executing software engineering
and for managing the software program. These programs are the
essential foundation for managing the software program (as
reported in software program Tracking and management).
Without practical designs, effective project management will
not be applied.
Project
Description and Project Product
Geek Software Management helps employees, executives, and
teams to accomplish team goals and long-term tasks, and
organize various tasks. Geek Software Management does this
with a variety of tools to manage workloads, supervise ratio,
and allocate resources. Work interdependence is a considerable
element of project management software as it is mostly used to
organize assignments that are associated with a series of tasks
or a more extensive program. Users use program management
software to keep track of multiple tasks, make the team’s or
individual’s development, and study team productivity. These
products can be applied in almost any business that requires
people to manage projects, jobs within projects, and goals for
weekly, monthly, or yearly tasks. Users usually have the power
to get tasks down into various tasks, create timelines for work
completion, study productivity, and interact with other team
members.

Geek Software Management is characterized by tools that allow
you to manage and prioritize tasks while nurturing cooperation.
The kind of code visualizes work components like timelines and
levels with bulletin board, list, or “paper” layouts. You will
usually turn up jobs into more significant categories and turn
down jobs into different forms of control.
Geek Software Management helps employees, executives, and
teams to accomplish team goals and long-term tasks, and
organize various tasks. Geek Software Management does this
with a variety of tools to manage workloads, supervise ratio,
and allocate resources. Work interdependence is a considerable
portion of project management software as it is mostly used to
organize assignments that are connected with the series of tasks
or a more extensive program. Users use program management
software to keep track of multiple tasks, make the team’s or
individual’s development, and study team productivity. These
products can be applied in almost any business that requires
people to manage projects, jobs within projects, and goals for
weekly, monthly, or yearly tasks. Users usually have the ability
to get tasks down into separate tasks, make timelines for work
completion, study productivity, and interact with other team
members.
Objectives
Geek Software Management has a simple purpose: To assist
those involved in managing tasks to accomplish their targets.
For various tasks, the goal is to produce the expected level. Yet,
for those that accomplish multiple tasks, project management
software must do a lot more, and it frequently has a distinct
brand, e.g., work portfolio management package, or resource
management software. Some people may wonder what Geek
Software Management will provide that the past tried-and-true

will not. It is rather straightforward: Geek Software
Management accomplishes its aims by providing relevant and
reliable data that the project stakeholders have trust in. Then
the starting point is to see how credible data can be presented
from such a method.
Business Objectives:
· By October 2019, to assist those involved in managing tasks to
accomplish their targets. For various tasks, the goal is to
produce the expected output from the work prompt, within
budget, and to the expected level with at least 200 members.
· By December 2019, aims by providing relevant and reliable
data that the project stakeholders have trust in. Then the
starting point is to see how credible data can be presented from
such a method with increased members of like 400 members
minimum.
Business Need
Some people may wonder what Geek Software Management will
provide that the past tried-and-true will not. It is rather
straightforward: Geek Software Management accomplishes its
aims by providing relevant and reliable data that the project
stakeholders have trust in. Then the starting point is to see how
credible data can be presented from such a method. And taking
into consideration that better news involves both useful
information and the efficient means of working and introducing
it as pertinent data we make the obvious conclusion that there
are many benefits. If it is simple for employees to find what
jobs they must accomplish, interact and cooperate with each
other so the work director will spend less time managing these
job aspects and devote more time to other things.
Milestones
1. Official Government Licensing – September 2019
2. Official Permits required – October 2019
3. Build and testing completion – November 2019
4. Operational/ furnished counting every supply – December

2019
5. Major Grand Opening function – January 2020
6. Obtain more 400 new clients – December 2020
7. Complete every Sales of +$60,000- December 2020
8. Client Database enlarge of 25% - December 2021
9. Sales Increase of 15% - December 2021
10. $150,000.00 Loan Payback – January 2022
Budget
Estimated Labor
$80,000
Estimated Materials
$7,000
Estimated Contractors
3
Estimated Equipment and Facilities
$50,000
Estimated Travel
$10,000
Total Estimated Cost
$147,000
User Acceptance Criteria
Thus, in the beginning, months, the company needs to make
30% above breakeven point in Geek Software Management
software. The corporation may carry the break-even point in
dollars of sales revenue or amount of units produced or sold. No
matter how the corporation expresses its break-even point, it is
even the end of zero income or failure. In order to accomplish

expenditures, businesses need to estimate this break-even point.
This is the end where total costs equal overall revenue. At that
point, the job isn't either giving money (income) or losing
money (failure). It is only taking in enough money to cover its
prices. This break-even point may be stated in statements of
units or sales.
High-Level Project Assumptions
1. The loan amounting to $150,000 will cover up all the
expenses for a startup and build along with operations of the
first year.
1. The main shareholder will have a filled come back of their
loan by the end of 2020.
1. The idyllic site would be on in the United States to pull from
additional nearby much-peopled cities.
1. The primary three middle instructors will construct a good
brand that could be approved all along to others throughout the
teacher guidance program.
1. At Geek Software Management class format along with set to
be safe also highly effective workouts that also comprise many
management tasks.
1. The studio will have sufficient interest via fall of 2019 to run
a teacher training program to make the studio a more profitable
business.
7. The vital mass to drift operation is 3000 members
probable to be reached by June 2020.
High-Level Project Constraints
1. Acquire 100 Hour guidance Program trainer qualifications
from a computer science affiliated institution.
* $5,000+
2. Geek Software Management Alliance Registration
* $100 membership fee

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