This document summarizes a proposed contractual employee management system for the Indian Institute of Entrepreneurship. The system aims to modernize IIE's paper-based processes and ensure smoother operations through greater efficiency and accuracy. It includes 7 main modules for user management, projects, advertisements, employees, leave, salary, and reports. The system was designed with various user interfaces and workflows to allow different user levels to access relevant features and functions. Technologies used include XAMPP, HTML, Bootstrap, CSS, JavaScript, and PHP. Future enhancements could include expanding public access, enhancing responsiveness, adding multiple languages, and collecting user feedback.

1. Contractual Employee Management System
SUBMITTED BY:
Dipankar Boruah
Roll No:
MCA 4TH SEM
Internal Guide
Dr. Subhrajyoti Bordoloi
Professor
Department Of Computer Applications
Assam Engineering College
External Guide
Utpal Bayan
Computer Programmer
Indian Institute of Entrepreneurship

2. INTRODUCTION
Title : Contractual Employee Information System.
Objective : The main objective of this system are:
 Modernize IIE's paper-based system to
a Digital System.
 Ensuring Smoother Operations.
 Greater efficiency.
 Improved accuracy.
Importance : By using this system IIE can enhance
 Employee management.
 Data accuracy.
Benefits : By using this system IIE will experience
 Error-free data
 Better decision-making
 Significant time and cost savings

3. Project Modules
 User Module
 Advertise
 Project
 Leave
 Salary
 Employee
 Report
This project has 7 main modules :-

4. Project Modules Use Case Diagram:

5. Project Workflow
User Signup:
Users register with unique
email and mobile, providing
necessary details.
User Login:
Registered users log in
using their email and
password.
Accessing Various
Modules:
Users Level (applicants) can
view, add, and update their
biodata, education, and work
experience.
Applying for Leave:
Employee and higher
users can apply for leave,
selecting the leave type
and duration.
Managing
Advertisements:
Admin users can add,
update, and view
advertisements for
various posts in
departments or projects.

6. Project Workflow
Handling Salary Information:
Account users can add and
manage basic salary information
for employees (Employee level
and higher).
Generating Reports:
Accounts, Admin and Super
Admin users can generate reports
based on different modules, such
as leave, salary, employee details,
etc.
Handling Exceptions:
The system handles exceptions
and errors gracefully, providing
relevant error messages to users
for corrective actions.
User Journey:
User journey starts with signup,
progresses through different user
levels, and unlocks various
modules based on permissions.

7. Project
Workflow
• Activity Diagram

8. Context Diagram
User
Request
Response
0.0
CEIS
(Contractual Employee Information
System)

9. Level 1
DFD

10. Level 2 DFD:
Login Process
And Check
Assess Level

11. Login and
Register
User
Interface

12. User Module
Level 1 users (applicants) have access to
basic features:
View and update their own details, including name,
email, and phone number.
Manage their Basic Data including
education, and work experience.
Applicant Level User: Features and
Functionalities

13. Level 1 DFD for User
Module

14. User Module: Applicant Level User
User Interface: Account Status

15. User Module: Applicant Level User
User Interface: Settings

16. User Module: Applicant Level User
User Interface: Add/Edit Details

17. User Module
View their Leave Data
in Dashboard.
01
View their Salary Data
in Dashboard.
02
View their Employment
Status in Dashboard.
03
Employee level and Higher Users:

18. User Module:
Employee Level
and Higher User
• User Interface: Account
Status

19. User Module:
Employee Level
and Higher User
• User Interface:
Dashboard

20. Project Module:
Administration Level User's Ability to Add, Update, and View Projects
• Administration Level users have the authority to manage projects within the
organization.
• They can add new projects to the system, providing relevant project details such as
project name, description, and start/end dates.
• Administration Level users can also update existing project information as required
to keep project data up-to-date.
• They have access to view all projects listed in the Project Module for effective project
management.

21. Level 1
DFD for
Project
Module

22. Project
Module
User Interface: View / Edit Project

23. Advertisement Module
Administration level users Role in Adding, Updating, and Managing Advertisements
Administration hold the responsibility for managing advertisements within the
organization.
They have the authority to add new advertisements to the system, providing essential
details such as advertisement name, description, and publication dates.
They can also update existing advertisements as needed to reflect any changes or
corrections.
They are in charge of managing the advertisement content to ensure it remains relevant
and up-to-date.

24. Level 1 DFD for
Advertisement
Module

25. Advertisement
Module
User Interface: View / Edit Advertisement

26. Employee Module
Admin Level User's Role in Adding,
Updating, and Viewing Employee Biodata
Admin Level users have the authority to manage employee
biodata within the organization.
They can add new employees to the system, providing
necessary personal and contact information of the
employee.
Admin Level users can also update existing employee
biodata to keep records accurate and up-to-date.
Employee Details under Projects and
Departments
Admin Level users can assign employees to specific projects
or departments based on their roles and expertise.
They have the responsibility to update employee project
and department details as assignments change.

27. Level 1 DFD for Employee Module

28. Employee
Module
User Interface: View /Update Employee

29. Leave Module
• Employee Level and Higher Users: Applying for Leave, Viewing Leave Data, and Requesting Leave
• How the Module Handles Leave Requests for Employee Level and Higher Users
• Leave Acceptance/Rejection Process

30. Level 2 DFD for Leave Module

31. Leave Module User Interface: Apply and View Leave (Employee)

32. Leave Module
User Interface: View all Leave requests (Admin)

33. Leave Module
User Interface: Accept/ Reject Leave page (Admin)

34. Salary Module
• Accountants Role in Adding and Managing Basic Salary
Information
• Accountants Ability to View and Edit Salary by Month

35. Level 2 DFD for Salary Module

36. Salary
Module
User Interface: Add View or Edit Basic salary (Accountant)

37. Salary
Module
User Interface: View or Edit salary generated by month
(Accountant)

38. Report Module
Accounts and Admin has the ability to
Generate Reports Based on Various Modules
Level 3 and 4 users have access to the Report Module,
allowing them to generate reports based on various
modules within the system.
They can select specific parameters and filters to tailor the
reports to their requirements.
Reports can be generated for modules such as Employee,
Leave, Advertise, Project, Salary, and more.
Types of Reports Available in the System
Employee Reports.
Leave Reports.
Advertise Reports.
Project Reports.
Salary Reports.

39. Level 2 DFD for Report Module

40. Report
Module
User Interface: Generate Reports based on date page 1
(Admin)

41. Report
Module
User Interface: Generate Reports based on date page 2
(Admin)

42. Report
Module
User Interface: Generate Salary Reports based on date
page 1 (Accounts)

43. Report
Module
User Interface: Generate Salary Reports based on date
page 2 (Accounts)

44. Entity
Relationship
Diagram

45. Technologies Used
• XAMPP
• HTML
• Bootstrap
• CSS
• JavaScript
• PHP

46. Future Scope
Expand User Registration and Public
Access since its on internal server now.
Implement a public-facing portal where
applicants can submit their details,
generate application forms, and receive
call letter for interviews.
Enhance System Responsiveness by
making it responsive for different screen
size.
Implement Multi-Language Support.
User Feedback and Usability Testing by
collecting feedback from users and
improving the UX.

47. Thank You