The Center for Undergraduate Research (CURS) at Georgia Regents University (soon to be Augusta University) offers strong support for faculty-led undergraduate research. In collaboration with a student organization, the program director of CURS contacted the GRU Libraries to investigate how to start an undergraduate research journal for the university and identify a venue for publishing undergraduate research. Since the University Libraries recently helped develop an open-access journal for the College of Education, which is hosted in the institutional repository, two librarians were able to utilize this experience and provide guidance to CURS and the student organization. They worked together on the creation of Arsenal: The Undergraduate Research Journal of Georgia Regents University (Augusta University),a new open access journal specifically aimed at publishing undergraduate research of current students. This session will discuss the process of establishing the journal’s identity, developing policies and processes, hosting and publishing the journal, as well as some of the challenges faced. Speakers: Melissa Johnson, Reese Library, Augusta University Kim Mears, Robert Greenblatt, MD Library, Augusta University Abigail Drescher, Center for Undergraduate Research & Scholarship, Augusta University

1. Embracing Undergraduate
Research: Creating the Arsenal
Abigail Drescher, MA
Center for Undergraduate Research
& Scholarship
Augusta University
Melissa Johnson, MLIS
Reese Library
Augusta University
Kim Mears, MLIS
Robert Greenblatt, MD Library
Augusta University
31st Annual NASIG Conference
Embracing New Horizons
Albuquerque, NM
June 10, 2016

2. Embracing Our History

3. Creating a Research University

4. The University Libraries
Reese Library, Summerville Campus
Greenblatt Library, Health Sciences Campus

5. Scholarly Commons

6. • Faculty Publications
• Student/Faculty Research
• Theses and Dissertations
• Historical
• Institutional Artifacts
Content of Repository

7. Embracing Undergraduate
Research

8. University Strategic Priority
SP 3: Be a Nationally & Internationally Recognized Leader in
Research, Discovery, And Scholarship
SP 3: Organizational Goal 4
Promote a culture of undergraduate and graduate student research.
Augusta University embraces a culture of student research, supporting
efforts to grow undergraduate research. We are devoted to encouraging
collaborative research between faculty and students throughout the
enterprise. We encourage original research and creative activity by
students in all areas and disciplines of the University

9. Center for Undergraduate Research
• Started in 2007
• Supports faculty-led research
and scholarly activity with
undergraduates at Augusta
University
• Brown Bag Seminar Series
• Promotes culture of UR at AU
• Works closely with the AU
Honors Program

10. Summer Scholars
• 6 Weeks during Summer Semester
• Faculty submit proposals for projects
• Students must apply for program
• Receive stipend for 20 hours per week of
research
– Heroes and Villains
– Pancreatic Cancer
– Police Perception after Ferguson

11. On the
Shoulders of
Giants
• Student organization
• Student majors from
various departments
• Psychological Sciences
• Biological Sciences
• Political Science
• Vision
• Student reviewers
CURS Student Organization:
On the Shoulders of Giants

12. Embracing Library
Research

13. Collaborators
Libraries:
Kim Mears,
Scholarly
Communications
Librarian and
Melissa Johnson,
Electronic
Resources & Serials
Librarian
Student Organization: On
the Shoulders of Giants,
Khadijah Alexander
(President)
CURS:
Abigail M.
Drescher, Program
Coordinator

14. Resources Consulted
• Council on Undergraduate Research
(CUR)
– Cur.org
• "How to Start an Undergraduate
Research Journal"
– D. Alexis Hart
• “Undergraduate Research Offices &
Programs: Models & Practices”
– Edited by Joyce Kinkead and
Linda Blockus
Image Source: Alexandre Duret-Lutz, https://flic.kr/p/uiC8U, (CC-BY-SA 2.0)

15. Models of URJs
Student
Run
Faculty
Run
Hybrid

16. Student Publishing
• Entering into a (discipline-based) research community
• Intellectual value to students of writing and rewriting in a
public forum.
• Seeing the student as a producer of knowledge.
• Faculty & student engagement outside of the classroom
• The value of making student research public.
(Hart 2012, 5-7)

17. Reviewing Options for Publication
• Examples of Augusta University publications
• Discuss publishing possibilities
– Print vs. Online
– Academic vs. Creative

18. Other Universities with URJs
• Georgia Tech
• UGA
• University of North Georgia
• Appalachian State
• University of Pittsburgh
• Furman

19. • Journal for Undergraduate Research Opportunities (JURO)
• Began in 2001
• Journal Staff – Students
• Faculty – Editors in chief
• Published annually – yearly CURO conference presentations
• 2010 issue published to website - http://juro.uga.edu/
• Now published as one PDF
• http://curo.uga.edu/sites/default/files/docs/juro/Final_JURO_2015.pdf

20. University of North Georgia
• University of North Georgia
• Began in 2012
• Faculty Editors/Student authors
• Digital Commons BePress
• Use BookLogix to print entire issue
• Individual articles indexed
• Regional
• Research and creative works
• http://digitalcommons.northgeorgia.edu/papersandpubs/

21. Furman University
• Electronic Journal of Undergraduate
Mathematics
• Online-only
• BePress
• Students must have sponsor
• Faculty – Editor
• http://scholarexchange.furman.edu/fuejum/

22. Georgia Tech
• Began in 2008
• Biannually – print and electronic
• Accepts rolling submissions from undergraduates at GT
• Uses Website – individual articles available or whole PDF
• 2013 – published articles in conjunction with MIT
• Student Run
• www.gttower.org

23. • Appalachian State
• “Edited by undergraduates with the help of a faculty
board”
• Annual publication
• Began in 2004
• Electronic publication
• One PDF
• “EBSCOhost Discovery Service”
• Part of university website -
http://historymatters.appstate.edu/

24. University of Pittsburgh
• Forbes & Fifth
• Student Run
• Published Spring & Fall
• Print & Electronic - CC-BY
• Research and Creative
Works (Interdisciplinary
Collaboration)
• D-Scribe Digital Publishing
thru library
http://www.asundergrad.pitt.edu/our/forbes-fifth-journal

25. Traditional
Publication
Web hosting: $$$
Submission and peer review
workflow system: $$
CLOCKSS archival service:
$$$
Arsenal Journal
in Repository
Web hosting: FREE
Submission and peer review
workflow through various
systems: FREE
Archival service through
repository: FREE
Publishing Models

26. Researched other models of journal hosting
– Coyote Papers (University of Arizona)
– Transforming Education (Augusta University)
– Metadata (Dublin Core)
Publishing in the Repository

27. DSpace
Community
Sub-
Community
Collection
Items
Collection
Communities
Administrative Units
Centers & Institutes
Colleges & Programs
Conferences, Workshops, &
Lectures
Open Access Journals
Theses and Dissertations

29. Embracing the
Journal’s Identity
Name, Purpose, & Infrastructure

30. What’s in a Name?
• Finding a name for an UR journal is a process
Students Administrators
Communications
and Marketing

31. Augusta Arsenal
Image Source: Heather Hopkins

32. • to promote and highlight the undergraduate research
from a wide range of disciplines conducted at Augusta
University
• Facilitate scholarly collaborations between students
and faculty
• Expose students to the publication and peer review
process
Arsenal: The UR Journal of
Augusta University

33. Aims and Scope
• To represent and highlight undergraduate research of academic and
scholarly value from a wide range of disciplines at Augusta University
• To involve undergraduate students in the peer review process under the
guidance of faculty mentors
• To provide an opportunity for undergraduate students to prepare research
and scholarly papers for publication
• To create an outlet for undergraduate research to be presented in a
professional environment
• To create a platform for undergraduate research to gain recognition for their
achievements
• To enhance students’ qualifications for career and academic goals post-
graduation
A section of the journal will be dedicated to listing undergraduate scholarly
work that has been presented in non-manuscript format by AU students.

34. Journal Infrastructure
ISSN
URL
DOI
Email
Aims &
Scope
Meta
Data
Title

35. Metadata
• Author: LastName, FirstName
• Affiliation: Student(s)
Department
• Title of Work
• Abstract
• Subjects (keywords and LC
Subject Headings)
• Student’s advisor
• Date of publication or
distribution
• Sponsor (if funded)
• DOI
• Series/Report No.

36. ISSN
Maintains metadata on Journal
– name
– format
– publisher
– frequency
– price
– url
Provide link to published issue
http://www.loc.gov/issn

37. DOI
• Digital Object Identifier
• CrossRef Member
• Charge per article
• http://www.crossref.org/

38. Copyright
• Author’s Rights
• Creative Commons
– Attribution
– Non-commercial
– No derivatives
Image Source: Public Domain, https://en.wikipedia.org/wiki/Copyright#/media/File:Copyright.svg

39. Journal Website = LibGuide
http://guides.augusta.edu/Arsenal

40. Embracing Processes and
Procedures

41. Submission Guidelines
(Created by student organization and program coordinator)
• Must be student at Augusta University
• Students must be primary author
• No previously published works or works submitted elsewhere
• Establish Format
– Style: APA (American Psychological Association), 6th Edition,
12 pt. Times New Roman font, double spaced, 1 inch margins
– Language: English
– File Format: Microsoft Word
– Abstract: 150-250 words
– Length: 2,000 - 6,000 words

42. Criteria for Acceptance
• Created by student organization and program organization
• Rubric created by student organization
• Example of content:
– Title
• How relevant is the title to the content?
– Abstract
• Does the depth of the abstract relate to the depth of the paper?
• Is the information provided in the abstract a good summary of
the paper?
• Is the abstract concise?
– Introduction
• Is there sufficient information in the introduction?
• Is there a clear hypothesis or purpose that relates to the
research?

43. Faculty Research Mentor Form

44. Submitting Articles

45. Submission Form

46. Blind Peer Review
AUTHOR(S)
FACULTY ADVISOR
MANAGING
EDITOR
OSG PRESIDENT/
VICE PRESIDENT
ON THE SHOULDERS
OF GIANTS
FACULTY
REVIEWER
STUDENT
REVIEWER

47. Peer Reviewers
• Collaboration between faculty and student to
complete peer review and recommend
decision
– On the Shoulders of Giants Members
– Major/Minor in subject area
• Decision
– Accept / Accept with Revisions / Reject

48. Editorial Board
3 Faculty Members
– Campus Faculty Members
– 2 Librarians
– President and Vice President of student organization

49. Editorial Process
• Step 1: New submission
• Step 2: Blinding
• Step 3: Select the reviewer
• Step 4: Acceptance or Rejection
• Step 5: Author Revision
• Step 6: Resubmission
• Step 7: Copyediting and Proofreading
• Step 8: Typesetting
• Step 9: Publication

50. Next Steps

51. Supporting students
• How to write for publication
• Style and formatting guidelines
• Literature searching
• FAQs

52. Call for papers
• Table at ClubFest
• Posted on “Stall Wall”
• First Call for Papers –
January 2016
• 6 submissions
Image source: ashley.adcox, https://flic.kr/p/4FxXpX (CC BY-NC-ND 2.0)

53. Copyediting
• Correct grammar and
punctuation mistakes
• Ensure that spelling is correct
and consistent and follows
journal style
• Ensure that the paper is
properly referenced using
APA 6th edition
• Cross-check the references
and any tables and figures
Image source: Benjamin Solah , https://flic.kr/p/6oDVX2, (CC BY-NC 2.0)

54. Typesetting
Creating an article layout and template
– Whitespace
– Columns
– Margins
– Page number placement
– Font
– Headings/subheadings

55. Publishing the First Issue
• Goal: publish by end of
Summer 2016
Image source: SierraTierra, https://flic.kr/p/8nEGtU (CC BY 2.0)

56. Embracing
Challenges

57. Considerations
• University Name Change
• Insufficient Submissions
• Deadline extension
• Resubmission after author revisions
• Changing Publication Boards
Image Source: CollegeDegrees360, https://flic.kr/p/cEJH2A, (CC BY-SA 2.0)

58. Faculty Apprehension

59. Sustainability
• Student
Organization/Graduating
Students
• Faculty Changes

60. Future Directions
• Directory of Open Access Journals (DOAJ)
• Subscription Notifications
• Faculty Buy-In
• Marketing
• Indexing

61. References
Council of Undergraduate Research. (2016). Council on Undergraduate Research.
Retrieved from www.cur.org
Hart, Alexis D. (2012). How to Start an Undergraduate Research Journal.
Washington, DC: Council on Undergraduate Research.
Kinkead, J., & Blockus, L. (Eds.). (2012). Undergraduate Research Offices &
Programs: Models & Practices. Washington, DC: Council on
Undergraduate Research.

62. Questions