Email management
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Nurudeen AbdulAzeez receives around 70 emails daily as the Head of Quality Assurance for an IT company. He acknowledges emails immediately but may respond later if not urgent. Before going on leave, he sets an automatic out of office reply to notify senders he's unavailable and delegates authority to another person. This prevents emails from piling up while away. Upon returning, any emails received are for information only. He prioritizes urgent and important emails first by organizing emails into folders and setting rules in Outlook and Gmail. For personal emails, he reads, deletes or saves them immediately rather than letting them accumulate.
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Email management
Nurudeen AbdulAzeez receives around 70 emails daily as Head of Quality Assurance for an IT company. He acknowledges emails immediately if a quick response is needed and responds to others by the end of the day if not urgent. When on leave, he sets an automatic out-of-office reply to notify senders and delegates authority to another person to handle emails. Upon returning, any emails received are for information only. He sorts emails into folders by priority and urgency to ensure the most important are addressed first.
12 Basic Email Etiquettes
The document provides tips for writing professional emails. It recommends having a clear and direct subject line that sums up the email in 2-5 words. It also suggests using a professional email address once in the workforce and responding promptly, acknowledging receipt if a response will be delayed. The tips advise sending emails within business hours unless urgent, keeping emails concise and to the point, and proofreading for errors. It concludes by recommending signing off politely, addressing recipients formally, not overloading emails with attachments, and using "CC" judiciously.
E mail Guidelines
This document provides guidelines for internal email correspondence. Key points include:
- Address only those who need to take action in the "To" field and inform others in the "Cc" field.
- Avoid emails late at night or on weekends and schedule them to send in the morning.
- Make the subject line explain the topic without opening the email.
- Only use your inbox to store emails needing further action and archive all others.
- Resolve issues in person rather than lengthy email threads when possible.
- Announce representatives and processes when out of office to handle emails.
A Quick Review of Email Organizing
This document provides tips for organizing and effectively sending emails. It discusses capturing important information from incoming emails, using drafts for outgoing emails, and tags and filters for organization. It also provides advice on structuring emails, such as using opening and closing phrases, signatures, and keeping the body focused on one subject. Checklists and templates are included for common email phrases. The document emphasizes keeping emails brief and concise.
Twitter followers
Dr. Justin Tarte provided inspirational tweets that uplifted the reader's day and provided new ideas for lessons or websites with new information. George Couros posted about both his personal life and examples of how technology can be used in the classroom, often including thought-provoking quotes. Kyle Pace tweeted about communication and websites that encourage thinking outside the box, also including positive quotes. Tom Altepeter's tweets focused more on personal interests like sports rather than education since he is a former principal. The class twitter page provided useful information for assignments, including helpful videos and websites in addition to links.
Review post minimnum of 150 wordsLisaThe first major impac.docx
Review post minimnum of 150 words
Lisa
The first major impact that email has had with communication is the ability to have that message sent instantly instead of waiting on the delivery of traditional mail via postal service. This enables the sender and receiver to get answers needed quickly or instructions. Whatever the case may be, no longer does a person have to wait days for responses and information. The advantage also is being able to access that email on the go wherever you may be be it at home, at the office, and even on the go now. The bad impact sadly though of email is people are more prone to misrepresent information, lie, or say things they normally wouldn't say in person. Interestingly enough I learned something new that there is software out there that can detect moods in emails! Who knew!
Advantages to email is with all the different nationalities and languages, you can send an email in your native language to someone who doesn't understand that and it can be translated. A simple push of the button makes communication much faster when trying to get information to all the appropriate management in a timely manner. Disadvantages is employees are more prone to being non cooperative via email than if those same instructions were given verbally. A person is more likely to lie in emails when the need arises than if in person.
In the videos, I really understand the problem of just keeping an email going when not necessary. When asked something, one way is to answer the question if requires a response and end with having a nice day. If a response is given back in reply, then leave it at that, no need to go further with conversation. Also sending emails late at night, holidays, or weekends can be drafted and saved until working hours. I also agree that an email should never be sent in anger as it leaves you wide open to say words that shouldn't be said and causing work issues when confronted personally. Wait until you are calm and thinking rational so that you can respond or send an email as if you were in person.
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This document provides guidelines for effective email communication. It discusses how sending emails to multiple recipients often does not generate the expected response and can lead to frustration. It recommends considering the purpose and recipients of any email before sending. For responses, it suggests only replying to the initiator if you are a CC recipient, and not using "reply all" or involving others unless necessary. It also notes that alternatives like phone calls or meetings may be more effective than lengthy email chains in some situations. The aim is to instill thoughtful email practices to maximize productivity and communication within a project.
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Email management
Nurudeen AbdulAzeez receives around 70 emails daily as Head of Quality Assurance for an IT company. He acknowledges emails immediately if a quick response is needed and responds to others by the end of the day if not urgent. When on leave, he sets an automatic out-of-office reply to notify senders and delegates authority to another person to handle emails. Upon returning, any emails received are for information only. He sorts emails into folders by priority and urgency to ensure the most important are addressed first.
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The document provides tips for writing professional emails. It recommends having a clear and direct subject line that sums up the email in 2-5 words. It also suggests using a professional email address once in the workforce and responding promptly, acknowledging receipt if a response will be delayed. The tips advise sending emails within business hours unless urgent, keeping emails concise and to the point, and proofreading for errors. It concludes by recommending signing off politely, addressing recipients formally, not overloading emails with attachments, and using "CC" judiciously.
E mail Guidelines
This document provides guidelines for internal email correspondence. Key points include:
- Address only those who need to take action in the "To" field and inform others in the "Cc" field.
- Avoid emails late at night or on weekends and schedule them to send in the morning.
- Make the subject line explain the topic without opening the email.
- Only use your inbox to store emails needing further action and archive all others.
- Resolve issues in person rather than lengthy email threads when possible.
- Announce representatives and processes when out of office to handle emails.
A Quick Review of Email Organizing
This document provides tips for organizing and effectively sending emails. It discusses capturing important information from incoming emails, using drafts for outgoing emails, and tags and filters for organization. It also provides advice on structuring emails, such as using opening and closing phrases, signatures, and keeping the body focused on one subject. Checklists and templates are included for common email phrases. The document emphasizes keeping emails brief and concise.
Twitter followers
Dr. Justin Tarte provided inspirational tweets that uplifted the reader's day and provided new ideas for lessons or websites with new information. George Couros posted about both his personal life and examples of how technology can be used in the classroom, often including thought-provoking quotes. Kyle Pace tweeted about communication and websites that encourage thinking outside the box, also including positive quotes. Tom Altepeter's tweets focused more on personal interests like sports rather than education since he is a former principal. The class twitter page provided useful information for assignments, including helpful videos and websites in addition to links.
Review post minimnum of 150 wordsLisaThe first major impac.docx
Review post minimnum of 150 words
Lisa
The first major impact that email has had with communication is the ability to have that message sent instantly instead of waiting on the delivery of traditional mail via postal service. This enables the sender and receiver to get answers needed quickly or instructions. Whatever the case may be, no longer does a person have to wait days for responses and information. The advantage also is being able to access that email on the go wherever you may be be it at home, at the office, and even on the go now. The bad impact sadly though of email is people are more prone to misrepresent information, lie, or say things they normally wouldn't say in person. Interestingly enough I learned something new that there is software out there that can detect moods in emails! Who knew!
Advantages to email is with all the different nationalities and languages, you can send an email in your native language to someone who doesn't understand that and it can be translated. A simple push of the button makes communication much faster when trying to get information to all the appropriate management in a timely manner. Disadvantages is employees are more prone to being non cooperative via email than if those same instructions were given verbally. A person is more likely to lie in emails when the need arises than if in person.
In the videos, I really understand the problem of just keeping an email going when not necessary. When asked something, one way is to answer the question if requires a response and end with having a nice day. If a response is given back in reply, then leave it at that, no need to go further with conversation. Also sending emails late at night, holidays, or weekends can be drafted and saved until working hours. I also agree that an email should never be sent in anger as it leaves you wide open to say words that shouldn't be said and causing work issues when confronted personally. Wait until you are calm and thinking rational so that you can respond or send an email as if you were in person.
...
E mail protocol 020807
This document provides guidelines for effective email communication. It discusses how sending emails to multiple recipients often does not generate the expected response and can lead to frustration. It recommends considering the purpose and recipients of any email before sending. For responses, it suggests only replying to the initiator if you are a CC recipient, and not using "reply all" or involving others unless necessary. It also notes that alternatives like phone calls or meetings may be more effective than lengthy email chains in some situations. The aim is to instill thoughtful email practices to maximize productivity and communication within a project.
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The document provides tips for setting an automatic email response and voicemail greeting when out of the office. It recommends including the dates you'll be out, additional contact information if others can help, keeping the message short, testing the auto-reply, and checking for errors. Setting an informative out of office message impacts your business's reputation by keeping clients and customers updated during your absence.
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Your virtual office
Bookkeeping, Personalised Call Answering & Back Office Admin Services
Increase & understand your profits
Increase your productivity
No more losing business through missed calls
Improve your cash flow & reduce debtors
Keep your business away from your home
Having more time & better quality of life
Our Clients often tell us that our service helped them:
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Menial Tasks are detrimental to the growth of your business
Time taken up by: Invoicing, Making Payments, Calling People back, Making Appointments etc can be saved!
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Here is a rewrite of the email using short sentences:
I think the criteria the search committee developed for selecting the new director are excellent. The emphasis on a finance background is good. However, I question needing "experience in operations research." The committee may be going too far on that one. Nancy Drew also asked me to draw up a list of items needed to equip the new data processing room in the finance department. See the attached list. Dilbert, the sales agent at Wang, indicated we could get a discount on electronic equipment. Let's discuss this next week.
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Here are Melvin Feller’s ways to have a happier workday.
1. Eat breakfast - If you skip breakfast, you will not be at your best during the morning. You will more likely gorge yourself at lunch and have a sleepy afternoon. So eat something, anything (within reason) so you can ensure a smooth start.
2. Get plenty of sunshine - Sun in the morning signals the body and mind to wake up. So instead of reaching for a big cup of Joe, put on your shoes and go outside.
3. Get Aerobic Exercise - while you are getting your sunlight, use it as an excuse to get a good walk or jog in. Exercise lowers stress, gets your blood moving and wakes you up.
4. Avoid RSS, EMAIL or phone before 10 am. RSS, email and phone demand immediate attention. Whereas your goals and work for the day can easily be brushed to the side. If you can avoid the urgent and unimportant until 10 or 10:30, you have a fighting chance at getting all of the important tasks done.
5. Think positive thoughts not negative - Seems simple, but many people never do it. Instead of looking on the worst side, try to see the bright side. Ask yourself “what is the advantage of this situation?” “How am I benefitting from this? What am I learning?” These are all good questions that you can ask in all negative situations to turn them to the positive.
6. Take breaks - If you push on one task for too long you your work starts to suffer. It’s easy to become tired and frustrated. Therefore, every 30 - 45 minutes, take 5. Get up from your desk, stop what you are doing and get your mind off your work for a while. You will find you will return with more ideas and renewed energy.
7. Go for a mid-day walk - again, I am harping on the exercise. Getting a brisk walk in over lunch (even if for only 10 minutes) will get you to feeling better about your afternoon. Where most others are sitting around digesting, you can be energizing.
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I think the criteria the search committee developed for selecting the new director are excellent. The emphasis on a finance background is good. However, I question needing "experience in operations research." The committee may be going too far on that one. Nancy Drew also asked me to draw up a list of items needed to equip the new data processing room in the finance department. See the attached list. Dilbert, the sales agent at Wang, indicated we could get a discount on electronic equipment. Let's discuss this next week.
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2. Get plenty of sunshine - Sun in the morning signals the body and mind to wake up. So instead of reaching for a big cup of Joe, put on your shoes and go outside.
3. Get Aerobic Exercise - while you are getting your sunlight, use it as an excuse to get a good walk or jog in. Exercise lowers stress, gets your blood moving and wakes you up.
4. Avoid RSS, EMAIL or phone before 10 am. RSS, email and phone demand immediate attention. Whereas your goals and work for the day can easily be brushed to the side. If you can avoid the urgent and unimportant until 10 or 10:30, you have a fighting chance at getting all of the important tasks done.
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Email management
- 1. The Interview has been edited for brevity and clarity
- 2. We recently sat with Nurudeen AbdulAzeez who is the Head of Quality Assurance of an IT company to explain how he manages the huge amount of mails he gets daily. Below is what he has to say on managing emails especially when you receive lots of mails daily. 1. Can you tell us the number of mails you receive averagely on a daily basis? On average I receive up to 70 mails daily.
- 3. 2. If you have lots of mails that require your immediate response, how do you do that? At times, I only need to acknowledge receiving a mail and if there is need for reply then I do that later. There are some mails that will demand an ASAP response and then there are some that don’t and I usually respond to those at close of business if reply not needed immediately but very important I respond.
- 4. 3. When on leave and you resume to see lots of direct mails that requires your response, how do you go through them all? I don’t need to worry about that because before I go for leave I set my mail to be on automatic reply or vacation responder so that whoever send me mail gets an auto response that I am on leave. This ensures that when you send me a mail, an auto response is sent to you informing you of my
- 5. unavailability and referring to whom I’ve assigned DOA ( Delegation of Authority). The person whom you’ve assigned DOA takes care of the mail. So this helps me as when I resume I know that there are no mails waiting for my response instead any mails I receive is an FYI (For Your Information ) mail. Also when you resume and find out that there’s a mail from a sender on same topic severally, you can open the latest sent instead because that contains the previously
- 6. sent mails hence you save time in the amount of mail you have to go through.
- 7. 4. How do you prioritize your mails? Mails that are urgent and important takes the highest priority and I go through them first. Important mails but not urgent can wait for response possibly before the close of business. After which I go through the rest. I use different folders to group and better organize my mails. So I know where to open for important mails and urgent mails by creating rules for them. You can set rules for Outlook and Gmail
- 8. 5. Do you do same prioritization for your personal mails? For personal mails, I do get pop ups and notifications so I read, delete, and save any mails I get. I do not wait for them to pile up.