This document provides an introduction to effective communication. It discusses the importance of both verbal and non-verbal communication methods. Effective listening skills, communicating respectfully and without judgment, and knowing when to seek advice are some of the key objectives. Communication is defined as the process that allows sharing of knowledge and experiences. Both verbal and non-verbal forms of communication affect how messages are received. Personal presentation, active listening, questioning techniques, and overcoming barriers are some of the topics covered for improving communication skills.
The Art of Effective Communication Skills Hassan Hashim
In the presentation, you will be able to get the "Principles of Communication Process" cross thoroughly..
Definitions - Process Breakdown - Communication Model
Define and understand communication and the communication process
List and overcome the filters/barriers in a communication process
Practice active listening
Tips to improve verbal and non verbal communication
Effective communication is all about conveying your messages to other people clearly and unambiguously. It's also about receiving information that others are sending to you, with as little distortion as possible.
Doing this involves effort from both the sender of the message and the receiver. And it's a process that can be fraught with error, with messages muddled by the sender, or misinterpreted by the recipient. When this isn't detected, it can cause tremendous confusion, wasted effort and missed opportunity.
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List and overcome the filters/barriers in a communication process
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Tips to improve verbal and non verbal communication
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2. Objectives
To consider verbal and non-verbal communication
methods
To understand and practise effective listening skills
To communicate in clear, respectful and non-
judgemental ways
To know when to seek advice
3. What is Communication?
What does it mean to you?
The process of communication is what allows us
to interact with other people; without it, we would
be unable to share knowledge or experiences
with anything outside of ourselves. Common
forms of communication include speaking,
writing, gestures, touch and broadcasting.
Wikipedia definition
4. Verbal vs Non Verbal
Can we communicate without words?
Voice attributes
What are they and how do they affect communication?
Physical attributes
What could be considered here and how do they affect
communication?
The power of touch
What and when is OK?
Which is better, verbal or non verbal?
5. Personal Presentation
Does personal presentation make a difference to
the way we are perceived?
Does it matter?
What can we do about it - do we have to look
bland and boring?
What if our organisation has a dress code?
6. The Communication Equation
What you hear
Tone of voice
Vocal clarity
Verbal expressiveness 40% of the message
What you see or feel
Facial expression
Dress and grooming
Posture
Eye contact
Touch
Gesture 50% of the message
WORDS … 10% of the message!
7. Understanding Communication
We are going to consider:
The 2-Way communication process
Effective communication skills
Barriers to effective communication
8. Communication is a 2-way process
Communication skills involve:
Listening to others (Receiving) message
Asserting/ Expressing (Sending)
Barriers to communication can lead to misunderstanding and confusion
sender
receiver
sender
receiver
values and attitudes
“generation gap”
Cultural differences
language
noise
hearing
9. Effective Communication Skills
Effective
Communication skills
Eye contact & visible mouth
Body language
Silence
Checking
for understanding
Smiling face
Summarising
what has been said
Encouragement
to continue
Some questions
10. Barriers to Effective Communication
Barriers to
effective
communication
Language
Noise
Time
Distractions
Other people
Put downs
Too many questions
Distance
Discomfort
with the topic
Disability
Lack of interest
11. The Art of Listening
“If we were supposed to talk more than
listen, we would have been given two
mouths and one ear.”
Mark Twain
13. Responding
Responses to check that your perceptions are
correct
Responses to encourage further communication
See handout for further ideas
14. Questioning Techniques
Open ended and Closed questions
Diverse Questioning techniques
Participants to practise
Then try the Questioning Quiz.
15. Individual Differences
What individual factors could affect the way a
person “sends” or “receives” a message?
Is gender/ age a factor?
How can we adapt if :-
we have a problem ourselves or
the other person seems to have a problem?
16. Cultural Diversity
What do we know about the communication styles
of different cultures?
Consider verbal and non verbal, including dress
constraints, language difficulties, taboos.
17. Group Processes
In groups there are obviously more people, so good
communication skills are paramount.
Be mindful to practise:
Observing non verbal cues
Listening, responding, clarifying, paraphrasing and
summarising
Identifying barriers to communication
Remember, silence is golden
AND
No one is perfect!
18. Constraints on Communication
Legal Obligations
Anti Discrimination
Privacy Laws
Code of Conduct of Organisation
Confidentiality and Gossip
Seeking Advice
19. Objectives
To consider verbal and non-verbal communication
methods
To understand and practise effective listening skills
To communicate in clear, respectful and non-
judgemental ways
To know when to seek advice
20. Please complete an evaluation form and leave
it with the trainer before you leave
THANK YOU
Evaluation