The document describes an expense management system built using Oracle BPM 11G. It allows employees to submit expense reports using a portal or mobile app. Expenses are approved in a multi-level workflow by managers at different levels. Level 1 users submit expenses, level 2 users approve level 1 expenses and submit their own. Level 3 users approve level 2 expenses and view reports of their subordinates. Level 4 is the highest approval level who can view expenses of level 3 users and their subordinates. The document walks through screenshots of the expense submission and approval process by users of different levels.

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eaiesb
Software Solutions

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Expense Reporting
 Company enabled expense management system using Oracle BPM 11G.
Employee’s can submit their expense after each trip in two ways
 Portal
 Expense management App (Android & iOS)
 Presentation provides steps involved in submitting expenses by employee
and life cycle of expense approval process
 API is built on top of Oracle BPM

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Reporting Structure

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Work Flow
 Level 1 user can submit expense report
 Level 2 user can approve expense reports submitted by Level 1 resources
and can submit their own expense reports
 Level 3 user can approve expense reports submitted by Level 2 user, can
view pending expense reports of his/her reportees and can submit their
own expense reports
 Level 4 user can approve expense reports submitted by Level 3 and can
view can view pending expense reports of his/her reportees

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BPM Flow

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 Login Screen

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 Level 1 user logs in to submit expense report

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 Level 1 user default screen ready to submit new expenses

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 Level 1 user entered all his expenses and ready to submit

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 Level 1 user receives confirmation message

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 Level 2 user logs in to approve or submit expense report

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 Level 2 user get list of assigned expenses which he needs to approve from Level 1 users

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 Level 2 user assigned tasks in ADF Mobile view and standard BPM Workspace view
ADF Mobile View Work list view

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 Level 2 user accessing task

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 Level 2 user trying to analyze current expenses by graph

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 Level 2 user : Current Expense details for a particular expense report /task

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 Level 2 user : Current Expense details for a particular expense report /task– Pie Chart

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 Level 2 user : Trying for historical expenses of submitted user expenses in past

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 Level 2 user : Historical expenses submitted by Level 1 user during his trips

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 Level 2 user Approves expenses submitted by level 1 user

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 Level 2 user gets confirmation message

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 Level 2 user one task has been disappeared as it got approved.

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 Level 2 user submitting his own expense report

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 Level 2 user submitting his own expense report

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 Level 2 user gets confirmation message after submitting expenses

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 Level 2 user logout from the app

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 Level 3 user logs into application

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 Level 3 user list of expense report (submitted by Level 2 users)

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 Level 3 user accessing reportees tasks (i.e. Level 1 user submitted expenses to Level 2 users)

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 Level 3 user looking at level 1 user expenses report details

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 Level 3 user going back to his/her screen)

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 Level 3 user logging off

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 Level 4 user logs into application

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 Level 4 user list of expense report (submitted by Level 3 users)

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 Level 4 user accessing reportees tasks (i.e. Level 2 user submitted expenses to Level 3users)

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 Level 4 user looking at level 2 user expenses report details

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 Level 4 user logging off

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