Report2Web is a document management solution that allows hospitals to access critical information even during network or system downtimes. It automatically stores reports and files on local workstations so authorized users can access them through a web browser if the main network or hospital information system goes down. This helps hospitals comply with HIPAA requirements to have plans to continue operations during outages. Report2Web securely distributes documents to the right recipients, and provides features like bursting to only send relevant portions of large reports. It establishes a centralized repository for documents to enable access from any location through a standard web interface.

1. REPORT2WEB THE DOWNTIME SOLUTION
Eliminate Downtime Risk with Strategic Document Management
In healthcare, ready access to information through your IT enterprise
determines the quality of care and responsiveness. Any scheduled or
unscheduled downtime of the network or your hospital information
system (HIS) applications has significant implications. On top of
these pressures, the recent adoption of the HIPAA Final Rule focuses
on electronic patient health information (ePHI) closer than ever
before. The Administrative Protections section (164.308) mandates
planning for response to system downtime.
To comply with Stage 1 or Stage 2 Meaningful Use, all organizations must complete a thorough and detailed Security Risk Analysis
as defined in CFR 164.308 of the HIPAA Final Rule (Core Item 7 of 16). Healthcare organizations only had a short period of time to
implement a plan to cope with downtime. What’s your plan? Are you confident that it will work? How will you manage network or
HIS downtime? Most healthcare providers are still looking effective, reliable solutions.
Automatically write files to strategically located
workstations to be accessed in the event of
network downtime
Provideendusersimmediateaccesstohealthcareinformation
through a browser-based interface during HIS application
downtime
CaptureoutputgeneratedbyHISapplicationsincluding
McKesson HBOC, MEDITECH, GE and Siemens Medical
Solutions,aswellasbusinesssystemssuchasPeopleSoft,
LawsonandSAP®
“ “HIPAA does change the way we do business in
mostcases,butinthecaseofReport2Webweare
alreadythere”
- Charles Ware, Director of Computer and Communications
Services,WakeForestUniversity
Report2Web: Your Solution
Report2Web is a flexible, intuitive report and document processing
engine that complements the functionality of your HIS and support
procedures during planned and unplanned outages, whether
application or network-related. With it, you can implement a
complete program for continuity in the event of any downtime.
Ensure data protection by automating the redaction
of sensitive information before distribution
“We feel safer with Report2Web. We know
that patient safety will not be compromised
in the event of a network outage.”
- Angie Mathieu, Manager of Business Applications at
Backus Hospital
®
Report2Web® at a Glance
Securely stores, distributes and archives document output—even in the event of network or HIS downtime
Helps you meet strict compliance requirements for HIPAA Final Rule, privacy, security, and administrative simplification
Automates document routing to authorized users
Featuresanintuitive,browser-basedinterfacethateliminatestheneedforend-usertrainingandenablesimmediateaccesstoinformation
– even during downtime
Manages long-term storage and retrieval of document output to fulfill regulatory data archiving requirements
Enables significant savings in printing and distribution costs
Eliminates the need to distribute and maintain dedicated client software
“

2. With Report2Web, you’re protected and enabled with:
Completereliabilityandbusiness
continuity–during any downtime
event
MeetandexceedHIPAAFinalRuleandMeaningful
Usecoreobjective7guidelines.
Advanced and intuitive report
distribution
Provide fast access to information no matter
what happens.
Consistently enforced security at
everylevel
Maintain information security while enabling
constant access to information.
At Report2Web’s core is a web-based report processing engine that
can be configured to work automatically according to your schedule.
The more frequently the reports are generated, the more often
Report2Web can distribute the information they contain to targeted
locations. This keeps reports readily accessible in an independent
system under virtually any circumstances. Report2Web includes
an automated system to write copies of essential files to local disks
on strategically located workstations so that you can access them
independently in case of any network outage. With Report2Web,
your primary source of information remains in your HIS system.
However, if you experience any HIS downtime, you can easily access
updated patient data from a web-based repository. If you experience
network downtime, you can access information securely from local
workstation storage with Report2Web.
The system provides you with a reliable solution for downtime
together with flexible and intuitive controls that will make your
everyday report and document distribution efforts faster and
more accurate. For example, Report2Web includes a useful
functionality called bursting that enables you to share only
required data with users—increasing employee productivity.
The bursting function parses large reports by department,
location—or any other rules you may wish to enforce. It also sets
security based on these same attributes. Users don’t have to sift
through thousands of lines of reports to find what they need
with Report2Web. It gives them the exact data they require with
a handy alert that notifies them the moment the information is
available.
Report2Web enables healthcare providers, payers and their
business partners to take significant steps towards seamless
information archiving and distribution without the daunting
task of overhauling existing IT applications. It enables you
to manage the secure presentation, storage and delivery of
clinical, operational and administrative documents generated by
healthcare information systems (HIS) and other applications. It’s
a solution for downtime and a platform for better information
storage, retrieval and distribution wherever and whenever you
need it.
Hundreds of independent hospitals, hospital networks,
integrated healthcare delivery systems, and health management
organizations rely on Report2Web to solve their information
archiving and distribution challenges by enabling efficient
document automation, management, and security. Many are
also learning that Report2Web also provides them with a flexible,
thorough and simplified way to eliminate potential downtime
pitfalls.
For Downtime and Uptime
“We looked at Report2Web and we saw
exactly what we needed.”
- Bill Beaver IT Director, Enterprise Integration
Services, Banner Health
Report2Web establishes a centralized repository with controlled
access to documents commonly distributed throughout the
enterprise. Authorized users benefit from immediate desktop access
to critical information through a standard browser-based interface.
Documents can be automatically distributed by email or printer.
Reports can be decollated for delivery to select users and can be
archived to meet compliance requirements. Report2Web regularly
writes files to strategically located workstations enabling access to
information even in the event of a network outage. The information
can be password protected and includes an index with bookmarks
to make searching easier.
Features
“
About Redwood Software:
Redwood is the world leader of Enterprise Process Automation®. Over the last 20 years we have helped more than 3,000 customers automate their mission-critical IT and business
processes. Our customers remove the costs, risks and wasted time of manual tasks and achieve greater reliability, consistency and accuracy across diverse processes, such as the
financial close, supply chain and business intelligence (BI). We have the ability to connect applications from any vendor or source, and we are the only strategic process automaton
partner for SAP®. With the industry’s widest range of deployment options we offer software, cloud or appliance. Our Automation Process Packages (APPs) help customers achieve
success in the shortest possible time and with minimum effort.
For more information on Redwood products and solutions, please visit www.redwood.com
© Redwood Software 2014. All rights reserved. Redwood Cronacle, RunMyJobs, Report2Web and Enterprise Process Automation are registered trademarks of Redwood Software, Inc. Any other products or service names mentioned are used
for identification purposes only and may be trademarks of their respective owners.