Recording of the webinar: 'Documents for Everyone with NINTEX & dox42' November 27th, 2014 In many business processes documents need to be created – in the best case automatically. Think about contracts, offers, reports, permits, certificates, or even complex documents that contain data from various sources. With NINTEX and dox42 you can automate not only the process, but the document creation as well. Roland Egli from the Department for Information and Organization (AIO) from the Swiss Canton Solothurn will present his application of Nintex and dox42. Patrick Hosch, Technical Evangelist at Nintex, and Christian Bauer from dox42 will demonstrate how easy it is to realize processes such as a job application including contract creation using Nintex Forms, Nintex Workflow and dox42. Further information: www.dox42.com

1. CHRISTIAN
BAUER
PATRICK
HOSCH
ROLAND
EGLI

2. 2
HOUSEKEEPING - AUDIO
Connection via audio on your computer or via phone
using one of the following numbers
Access Code: 684-955-726

3. 3
HOUSEKEEPING - QUESTIONS
Connection via audio on your computer or via phone
using one of the following numbers
Access Code: 684-955-726

4. 4
HOUSEKEEPING - RECORDING
Connection via audio on your computer or via phone
using one of the following numbers
Access Code: 684-955-726
The record of this webinar will be
available at
www.nintex.com/pastwebinars,
youtube.com/nintex and
www.dox42.com/Events.aspx

5. 5
AGENDA
Introduction
Forms, workflows and documents
Live demo
NINTEX & dox42 at the Swiss Canton Solothurn
Conclusion and questions
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42

6. 6
ABOUT NINTEX
Nintex is the world’s leading company for software und
cloud services, that enables companies to automate their
business processes quickly and easily
5000+
Customers
1000+
Partners
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42
22
Languages
Millions
Licensed users
90+
Countries

7. 7
ABOUT DOX42
automate your documents, integrate your data
dox42 is an independent software vendor
NINTEX technology partner
dox42 is a software product for document automation
and data integration
flexible, powerful and intuitive
Automatically generate high-quality documents,
including data, images, tables, dynamic diagrams,
QR-codes, text modules,...
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42

8. 8
FORMS,
WORKFLOWS, DOCUMENTS
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42
Create Task
Yes/No?
Send Mail
Add Data
Generate
Documents

9. 9
GENERATE DOCUMENTS
WITH DOX42
Use the data you have collected
in your workflow
Directly send and
store documents
through workflows
dox42 NINTEX
Workflow Integration
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42

10. DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42 10

11. 11
Database
WebService
Excel
Custom
XML
SharePoint
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42

12. Save time and concentrate on your
important tasks again.
No more mistakes
Fantastic customized & individual
documents!
Because documents are the best
advertising media for cross- and upselling!
Offline and online
Makes work fun again
12
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42

29. Usage in the
Canton Solothurn
November 27, 2014 Documents for Everyone with Nintex & dox42 29

30. Introduction AIO
We are the internal IT-service provider for the
cantonal administration
We maintain over 2200 workstations
We run over 700 applications
We have over 50 employees
We are the enabler
for e-Government
30
Department for Information Technology and Organization Canton Solothurn
November 27, 2014 Documents for Everyone with Nintex & dox42

31. Task >> Solution
Diversity
– The administrative offices perform different tasks and thus have different IT needs
– Customers desire prompt and cost-effective solutions
Standardization
– Efficient IT operations with standardized solutions
– Cost efficiency is compulsory (procurement, operation and change)
– Preferably «One need – one solution»
Solution
– Functionally specialized and defined modules
– Open and extensible interfaces
November 27, 2014 Documents for Everyone with Nintex & dox42 31

32. Initial situation
• The AIO offers IT products and services for the administration of the
Canton Solothurn (internal IT service provider)
• Customers can order services and products via forms
• These forms need to be approved by authorities according to the
ordered services/products
• Approved applications/orders > Single Point of Contact (SPOC)
• Challenges:
– Dynamic product/service catalogue
– «What» is my application status?
– Different versions of order forms
November 27, 2014 Documents for Everyone with Nintex & dox42 32

33. Sample solution:
Electronic application system «elAn»
Product catalogue is maintained electronically
Necessary approval authorities are defined per product within the
product catalogue
Staff with approval competencies is retrieved from a data base
The whole approval process is run with NINTEX
Monitoring with NINTEX, application data with
webforms
The approved application is created with dox42
and forwarded to the SPOC
November 27, 2014 Documents for Everyone with Nintex & dox42 33

34. System topology
generally vs. «elAn»
November 27, 2014 Documents for Everyone with Nintex & dox42 34

35. Overall system «elAn»
Input: AFS webforms
Process: NINTEX for process automation
Output: dox42 for PDF generation of the application
Additional data:
35
AD for authentication
«Faust» as el. organigram
«Kondor» as product catalogue
November 27, 2014 Documents for Everyone with Nintex & dox42

36. User interface «elAn»
Application access, telephony, time and
performance
Purchase application for IT products
Password reset
36
November 27, 2014 Documents for Everyone with Nintex & dox42

37. Conclusion
For almost a year, IT products and services are
ordered exclusively using «elAn».
More than 2000 applications have been filed since
the start.
The system has proven to be very effective.
Our decision for AFS, NINTEX und dox42 was the
right one (products as well as companies)
User-feedback: «I can’t imagine working without
elAn anymore».
November 27, 2014 Documents for Everyone with Nintex & dox42 37

38. THANK YOU FOR YOUR ATTENTION!
Roland Egli
Team Leader
Department for Information
Technology and Organization
Platform & Application
Management
Ritterquai 23
4509 Solothurn
Phone +41 32 627 22 47
roland.egli@aio.so.ch
www.so.ch
38
Patrick Hosch
Technical Evangelist
NINTEX
patrick.hosch@nintex.com
Blog: http://www.projectpoint.at
Twitter: @patrickhosch
www.nintex.com
Christian Bauer
CEO | Software Architect
dox42
Vegagasse 5/2
1190 Wien
christian.bauer@dox42.com
Twitter: @ChristianB42
www.dox42.com
November 27, 2014 Documents for Everyone with Nintex & dox42

39. 39
ROUND UP
Introduction
Forms, workflows and documents
Live Demo
NINTEX & dox42 at the Swiss Canton Solothurn
Conclusion and
QUESTIONS
DOCUMENTS FOR EVERYONE WITH NINTEX AND DOX42