Dmytro Khudenko: The Future of Project Management Systems: Trends and Predictions (UA) UA Online PMDay 2023 Spring Website - www.pmday.org/online Youtube - https://www.youtube.com/startuplviv FB - https://www.facebook.com/pmdayconference

1. The Future of Project
Management Systems:
Trends and Directions

2. Dmytro Khudenko
● COO & CMO at Worksection
- Business Consultant at ID24 (Swedish IT company)
- Marketing Project Manager at Philip Morris
- Marlboro Brand Manager at Philip Morris
Intro

3. Worksection
● #1 Ukrainian SaaS project management tool
● More that 14 years experience on the market
● 2000 clients around the World
Intro

4. Roots
Artemis - one of the earliest PM software by the Aerospace Corporation (1972). Helped
with scheduling and resource allocation for aerospace projects.
Primavera - a PM tool for the construction industry by Primavera Systems (1983).
Microsoft Project - first released (1984) for Macintosh, and in 1990 for Windows.
Jira - developed by Atlassian (2002) as a bug tracking software.
Basecamp - one of the earliest PM systems, was first released in 2004.
Asana - founded (2008) by Dustin Moskovitz and Justin Rosenstein, both former
Facebook executives. The Asana software was officially launched in 2011.
Trello was released (2011) by Joel Spolsky and Michael Pryor.

5. Current state of PMS
According to Capterra, there are over 700 project management systems (PMS)
currently available on the market.
Project management maturity isn’t valued. Only 46% of organizations make project management a cultural priority —
despite a statistical proof that mature project management process makes an organization far more likely to deliver on
time and under budget. (PMI, 2020)
PM software offers untapped growth potential. Currently, just under 1 in 4 organizations use PMS. The rest are working
with Excel, paper, or a patchwork of tools with sub-optimal integration. As a result, 54% of organizations lack the ability to
track KPIs in real-time. (Wellingtone, 2020)
The stakes couldn’t be higher. Across all organizations, 11.4% of all resources are wasted due to inferior project
management processes. Surveys suggest that organizations which fail to properly integrate project management into
their strategies will see their outright project failure rate increase by a factor of 2/3. (PMI, 2020)
Opportunity
Despite the widespread adoption of PMS, many organizations face challenges in their use.
~700

6. Current state of PMS
Companies are not using the best-suited tools in many areas. Office tools such as Excel,
PowerPoint and Word may be easy to use, but they require a lot more manual maintenance
than the tools suitable for each area of activity.
Most common = green. Second most common = yellow
Problem
Survey by TPG The Project Group (2021), based on 261 valid responses.

7. Changes in Work Culture
ChallengesChanges in work culture, remote work and flexible schedules impact project management. Adapting
project management systems with flexible tools and remote collaboration is necessary for effective
management in today's work culture.
● Remote work has grown by 173% since 2005 (study by Global Workplace Analytics).
● 65% of respondents believe they are more productive working from home than in a
traditional office setting (survey by FlexJobs).
The rise of remote work has led to an increased demand for project management tools that can
facilitate remote collaboration and communication.

8. Market Trends
Trends
Data-Driven Decision Making: use data and analytics to inform decisions, identify risks, forecast outcomes, and
optimize resources. Big data and AI are increasingly prevalent in project management due to technological
advances.
Resilience: build resilience in projects due to volatile and uncertain business environments. This involves creating
contingency plans, risk assessments, and flexible project plans that can adapt to changes.
Hybrid Agile Approaches: blend traditional and agile project management for
better-suited approaches. Prioritize flexibility, collaboration, and adaptability
within a structured framework.
Sustainability: increasingly focused on sustainability, including the use of
eco-friendly materials, waste reduction, and energy efficiency in project planning
and execution.
Design Thinking: using design thinking principles to approach problem-solving
and innovation, focusing on user-centric solutions and empathy to better
understand needs and expectations.

9. Directions
Directions
1 Increased use of Artificial Intelligence and Machine Learning: As the use of AI and ML technologies continues
to grow, project management systems are likely to incorporate these capabilities to improve resource allocation,
risk management, and decision-making.
- AI and ML will be highly disruptive for project management, says a PMI report. Project management tools
are already incorporating AI, such as automated scheduling and resource allocation features.
Decision-making: AI and ML can help project managers to
make more informed decisions by providing data-driven
insights into project performance and progress.
Predictive analytics: AI and ML can help project managers
to forecast project outcomes, such as cost and schedule
overruns, based on historical data and other factors.

10. Directions
Directions
2 Project management systems are increasingly using new tools to gather and analyze project data, with the aim of
providing more detailed insights into project performance. This trend has several implications for project
management:
- Improved onboarding and performance tracking: project managers can track progress more accurately,
identify potential issues early on, and adjust their plans accordingly.
- Better decision-making: With more detailed insights into project performance, project managers can make
more informed decisions about resource allocation, risk management, and other key aspects of project
management.
- Enhanced collaboration: By using data analytics tools to share project data and insights with team
members, project managers can foster a culture of collaboration and teamwork.
Project management tools are already incorporating data
analytics features, such as dashboards and data visualization
tools, to help project managers track and analyze project data.

11. Directions
Directions
3 Low-code/no-code is a trend in project management systems that involves using software tools that require little
to no coding knowledge to create custom applications and automate workflows. Project managers and other
business users can create customized applications and automate workflows without having to rely on developers.
- Increased efficiency: project managers can quickly create custom applications and workflows that meet
their specific needs, without having to wait for IT professionals or developers to build them.
- Improved collaboration: enable project teams to collaborate more effectively, as team members can
quickly create custom applications and automate workflows that are tailored to their specific needs.
- Greater agility: enable project managers to quickly adapt to changing requirements, as they can easily
modify their custom applications and workflows as needed.
The low-code/no-code market is expected to grow rapidly in the coming years, with a
projected market size of $187 billion by 2030, according to MarketsandMarkets.
Low-code/no-code platforms are already being used in project management to automate
tasks such as project scheduling, task tracking, and resource allocation.

12. Directions
Directions
4 The trend of Super Apps in project management systems refers to the integration of multiple functionalities within a
single platform or application. Streamline the project management process by combining features such as task
management, collaboration, time tracking, budgeting, reporting, and more into one unified solution.
- Consolidate and simplify project management workflows, reducing the need for multiple tools and
applications. This can save time, increase productivity, and improve communication and collaboration among
team members.
- Customization capabilities, allowing users to tailor the platform to their specific project management needs.
This flexibility can be particularly beneficial for businesses with unique workflows or project requirements.
The super app trend has been growing in popularity over the past few years, with
the global super app market projected to reach $380 billion by 2025, according to
a report by Grand View Research.
The COVID-19 pandemic has accelerated the adoption of super apps as remote
work became more prevalent and businesses looked for ways to streamline their
operations and improve collaboration.

13. Directions
Directions
5 The trend of implementing strong cybersecurity measures in project management systems refers to the growing
importance of protecting project data and information from cyber threats. The risk of cyber attacks increases, and
businesses need to take measures to safeguard their sensitive information.
Project managers can foster awareness and shared responsibility, collaborate with IT, HR, and cybersecurity teams
to implement best practices and training sessions, and leverage role-based permissions for project management
tools to protect the organization from cyberattacks.
According to Statista, the cost of cybercrime globally is projected to increase at an
alarming rate from $8.44 trillion in 2022 to a shocking $23.84 trillion by the year 2027.
With organizations moving towards digitizing their ecosystems and embracing remote
and hybrid work models, cybersecurity is more critical than ever.

14. Stay in touch
linkedin.com/in/dmytrokhudenko/