This document summarizes a project to upgrade aging campus lighting infrastructure from high-wattage HPS and MH technology to more efficient LED lights. It describes planning the project scope and obtaining approval, implementing it in multiple phases, and lessons learned. The project replaced over 700,000 kWh of lighting annually, achieving a 4.2 year return on investment and $70,000 in annual energy savings offsets through utility rebates. Before and after photos show the lighting upgrades.

2. Index
Project Scope and Development
Approval and Financing
Project Implementation
Lessons Learned
Pictures

4. Aging Infrastructure
- Campuses built from 1960’s – early 2000’s
High wattage HPS & MH technology
- Costly maintenance parts/labor
- Cycling lights and start up times
- Lumen depreciation, CCT/CRI, and uniformity
Desire for enhanced controllability in the future
ENERGY EFFICIENCY/ COST SAVINGS
- Trend of rising utility rates, risk aversion
Identifying the Need –
to Upgrade to LED’s

6. Planning & Assessment
Current LED products on market and past projects
- Performance metrics, cost comparisons, reputability
- Survey of institutions with current/past experience
Preliminary cost effective calculations
- Simple ROI based on annual energy savings
- Apply potential rebates from utility
Immediate stakeholder buyoff
- In house electricians; maintenance rational
- Management; investment & upgrade opportunity;

7. Documentation & Organization
Rocky Mountain Power Audit
- Broken down by campus main utility account/meter
- Documented existing fixture wattage & schedule
Preliminary project report
- Estimations of replacement wattage, and costs for new
material and installation labor (project costs)
- Energy & cost savings
- Prescriptive incentive offer (rebate)

9. Making the Financial Case -
ROI
Project Numbers
- Total project cost $700,000
- Estimated energy savings 1,691,000 kwh/year
- Estimated energy cost savings $84,000/year
Industry standard <5 year ROI
- Utilizing the Bill Credit incentive & participating in
new Co Funding program, achieved 4.2 year ROI
- Recoup approximately $70,000/year in offsets on the
total for all accounts at all our various campuses
- Residual energy savings and bill credits

10. Management Buy Off
Facilities Services
- Investment opportunity
- Proactive approach
- Risk reduction
- Presented to V.P.
Business Services
- V.P. has the final decision

11. Financing
DFCM Revolving Energy Loan Fund
- Application
- Present to Building Board for approval
Measurement and Verification
- RMP post inspection report numbers
- After project completion quarterly reporting
- Payments on loan made from realized energy savings

13. Procurement
Project broken into 3 phases to ensure more accuracy
- Ordering ease, generally make it more manageable
- Phase A: Parking lots
- Phase B: Interior spaces
- Phase C: Walkways & Wall packs
All product purchasing was done internally
- Codale Electric state contract products/pricing, no bids
- No contractor mark up cost or substitution products
- SLCC’s responsibility to ensure ordering accuracy,
working products, warranty, etc.
- LED’s eligible for incentives on 1 of 3 certifying lists

14. Installation
Solicited labor only bids for each phase
- Bids under 25k (DFCM limit) could be sole sourced
- Wrote up scope of work and conditions internally
- Created site plans for location of fixture installation
- Ensured all fixtures were working before closing
Cost for additional labor beyond the scope of the bid
- Fixture miscounts
- Existing power issues
- Problems or delays with supplied fixtures
- Additions/subtractions from scope

15. Project Management
Work scheduling & material coordinating
- Receiving, inventory, & on campus storage
- Coordinated contractor access and needs
Monthly progress meetings
- Problems and setbacks addressed
- Stakeholder concerns
Cost tracking
- Manual spreadsheet by ordering costs

16. Project Close Out
Close out projects individually as they are completed
- Post inspection verification of wattage, hours, count
- Provide documentation of product purchases
Receive project report with final energy savings and
incentive numbers
- Accept incentive offers
- Apply incentives and energy savings to loan
- Begin reporting on realized energy and cost savings

17. Double and triple check ordering specifications
- Wrong color temperature, voltage, cost, distribution
Direct involvement in every project process
- Especially ones that are dependent on one another
- I.E. site plan, scheduling, mounting accessories
Update all stakeholders ASAP
- Changes in scope & timeline
- Material delays, installation issues, & access
Very conservative preliminary costs
- Overestimate costs to cover unforeseen expense

18. Before

19. AfterAfter

20. Winter

21. Before After
One Circuit

22. Before

23. After
After

24. Before
Before
After

25. Before After

26. Before

27. After

29. Before After

31. After

32. After

33. After

34. Soon To Come

35. END
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