The Downtown Camden Guild Executive Board met on May 3rd. They discussed the success of recent events like the Town Green Concert and Jockey Silks auction. The Treasurer's report showed $1,400 raised from the auction. Officer and committee reports also provided updates on upcoming events like the 24 Hours of LeMons race and developing an outdoor dining policy. During new business, the Board discussed responding to questions about record keeping and pursuing 501c3 status. They agreed to hold a strategic planning retreat to discuss how to strengthen partnerships for events and survey members and non-members on how to support business growth.

1. Downtown Camden Guild
Executive Board Meeting
Tuesday, May 3, 2011
First Community Bank Board Room
9:00 AM
In Attendance: Edward Hinson, Wade Luther, Gail Carter, Patricia Richardson, Dot
Goodwin, Beth-Lee Moeller, Jonathan Bazinet, and Betsy Greenway
Agenda:
1. Call to Order/Roll Call
2. Approval of the Minutes
3. Officer Reports
a. President’s Report
b. Vice President’s Report
c. Treasurer’s Report
d. Executive Director’s Report
i. Jockey Silks
ii. Town Green Concert
iii. 24 Hours of LeMons
iv. Sidewalk Sale
4. New Business
a. Press Response
b. Event Policies/Agency Coordination
c. Outdoor Dining
5. Other Business
6. Adjournment
Edward Hinson called the meeting to order and the roll was taken, Ann Temple was not
present.
The April minutes were approved by Wade Luther and second by Patricia Richardson.
Officer Reports:
President’s Report - Edward expressed thanks to the Board for their continued support
and commitments.
Treasurer’s Report - Beth provided a jockey silk auction bid information sheet showing
the total funds raised to be $1,400 with $1,225 collected to date. Beth requested pictures

2. of the remaining silks currently available due to additional interest from prospective
buyers.
Wade stated the DCG balance at the end of April was $2,130.
Executive Director’s Report –
i. Jockey Silks - Wade stated the jockey silk balance before the auction was
-$970. Due to the auction funds being dedicated to the Thoroughbred
Retirement Foundation, a check will be presented to the TRF for the $1,400
raised. Wade will schedule a check presentation.
Edward stated the jockey silks had to be removed early due to weather
conditions. Edward stated TruVista will continue to run advertising for the
sponsored jockey silks through the end of May.
ii. Town Green Concert – Wade stated the Town Green Concert was a success.
iii. 24 Hours of LeMons – The race event is scheduled for May 20th, 6:30 – 10:30
at the Carolina Motorsports Park.
iv. Sidewalk Sale – Wade stated there was not much participation in the sidewalk
sale on opening day of the KC Farmers Market.
New Business:
a. Press Response – Wade stated there has been some controversy regarding
the removal of the jockey silks early. He stated Bill Rozier sent an email
to City Manager, Kevin Bronson with questions regarding record keeping
of the DCG. The DCG Treasurer or Wade receives all funds with all
invoices being paid through the City. Accounting practices are in place
through the City of Camden.
Wade stated the DCG is a volunteer group, which has come together to
improve business conditions in downtown Camden with no member of
Board being compensated.
Wade stated the DCG has been pursuing 501C3 status, but this effort can
take up to several years to accomplish.
b. Event Policies/Agency Coordination – Wade would like to bring in strong
partners to coordinate events in the future and let the DCG promote the
marketing of the events.

3. c. Outdoor Dining – Wade is currently in the process of developing an
Outdoor Dining policy and hopes to have it completed by end of May.
Other Business:
Wade stated he would like to hold a retreat for strategic planning on how to move
forward with the DCG.
Beth suggested the Board members survey 1 DCG member and 1 non-member to
determine what downtown businesses would be interested in to help their respective
businesses grow. Wade will provide a list of questions to the Board for the survey.
Betsy suggested having a Chronicle Independent reporter at all Board meetings. Board
members were interested in discussing this further at the retreat.
Meeting adjourned at 10:15 am