The document discusses research data management services provided by the University of Western Australia (UWA) Library. It notes that funders like the Australian Research Council (ARC) and National Health and Medical Research Council (NHMRC) require research data to be managed and shared. UWA policies also require research data related to publications to be available through the UWA Research Repository. The document provides guidance on creating data management plans, using appropriate licenses, and securely storing data long-term using the Institutional Research Data Storage (IRDS) system rather than third-party cloud services like Dropbox.

1. Research Data
Management
Services
Katina Toufexis
Research Data Coordinator
eResearch Support Unit
University Library
katina.toufexis@uwa.edu.au
6488 5319

2. Supporting Data @ UWA
www.library.uwa.edu.au/research/services

3. Before you begin,
have you considered everything?

4. Your Research Outputs

5. Supporting Data @ UWA
www.library.uwa.edu.au/research/services

6. Research Data Management Planning
www.library.uwa.edu.au/research/services

7. Research Data Management Planning
www.library.uwa.edu.au/research/services

8. Research Data Management Planning

9. When should I think about
Research Data Management?
Research Lifecycle – incorporating research data management

10. Research Data Management Planning

11. The Data Management Plan is:
• an online form
• uses the Qualtrics survey platform
• Asks relevant questions pertaining to your research data
• Sends you an electronic plan directly to your email after
completion
Research Data Management Planning

12. Why should I care?

13. Consistency & Efficiency

14. Working solo…

15. The ARC and the NHMRC care about your
research data.
Funders

16. Funders
The ARC and the NHMRC care about your
research data.
Australian Code for the Responsible Conduct of Research
(NHMRC, ARC and Universities Australia 2007)

17. Funders
The ARC and the NHMRC care about your
research data.
Discovery Projects Instructions to Applicants in 2018
requires a data management statement

18. Funders
The ARC and the NHMRC care about your
research data.
ARC 2018 Funding Rules:
Follow the Australian Code for the Responsible Conduct of Research (2007).
STRONGLY ENCOURAGES the depositing of data arising from a Project in an
appropriate publically accessible subject and/or institutional repository.

19. Funders
The ARC and the NHMRC care about your
research data.
2017 Data Sharing Statement:
“NHMRC encourages data sharing and
providing access to data and other
research outputs (metadata, analysis
code, study protocols, study materials
and other collected data) arising from
NHMRC supported research”

20. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.

21. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
PLOS, BMJ and about 100 more

22. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
Via data availability statements

23. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
Tables, raw data, images etc.

24. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
You must provide a link
– preferably a DOI –
to the reviewers
Anyone should be able to access
that dataset at any time, without
restriction

25. Publishers

26. DATA Journals
Data journals allow researchers to formally
publish, and gain acknowledgement for,
their research data outputs.

27. DATA Journals
Data journals allow researchers to formally
publish, and gain acknowledgement for,
their research data outputs.
Wiley’s
Geoscience
Data
Journal
Nature’s
Scientific
Data
Ubiquity’s
Journal of Open
Archaeology Data

28. DATA Journals
Data journals allow researchers to formally
publish, and gain acknowledgement for,
their research data outputs.
citation metrics for research data
outputs

29. DATA Journals

32. UWA - Code
Code of Conduct for the Responsible
Practice of Research
3.7 Research data related to publications must be
available for discussion with other researchers. The
availability of such data must be recorded and managed
through the UWA Research Repository. The six Creative
Commons version 4.0 licenses recommended in AusGOAL
are the preferred licenses to be used for Open Access. CC-
BY is used wherever possible for sharing research data.

33. UWA - Code
Code of Conduct for the Responsible
Practice of Research
3.7 Research data related to publications must be
available for discussion with other researchers. The
availability of such data must be recorded and managed
through the UWA Research Repository. The six Creative
Commons version 4.0 licenses recommended in
AusGOAL are the preferred licenses to be used for Open
Access. CC-BY is used wherever possible for sharing
research data.

34. UWA - Code
Code of Conduct for the Responsible
Practice of Research
3.7 Research data related to publications must be
available for discussion with other researchers. The
availability of such data must be recorded and managed
through the UWA Research Repository. The six Creative
Commons version 4.0 licenses recommended in
AusGOAL are the preferred licenses to be used for Open
Access. CC-BY is used wherever possible for sharing
research data.

35. Article in Nature

36. Restricted Access?
Public Access?

37. In Australia…
no license is regarded as the same as
'all rights reserved'

38. AUSGOAL Licences
Licensing your data
http://www.ausgoal.gov.au/
creative-commons-v4.0

39. Licence Chooser Tool
Licensing your data
http://www.ausgoal.gov.au/licence-chooser
Licence Chooser Tool
http://creativecommons.org/choose/

40. Supporting Data @ UWA
www.library.uwa.edu.au/research/services

41. Supporting Data @ UWA
www.library.uwa.edu.au/research/services

42. Supporting Data @ UWA
www.library.uwa.edu.au/research/services

43. Supporting Data @ UWA

44. Supporting Data @ UWA

45. Supporting Data @ UWA

46. UWA Research Repository - Datasets
http://research-repository.uwa.edu.au/

47. UWA Research Repository - Datasets

48. UWA Research Repository - Datasets

49. UWA Research Repository - Datasets

50. UWA Research Repository - Datasets

51. UWA Research Repository - Datasets

52. UWA Research Repository - Datasets

53. UWA Research Repository - Datasets

54. UWA Research Repository - Datasets

55. UWA Research Repository - Datasets

56. UWA Research Repository - Datasets

57. UWA Research Repository - Datasets

58. UWA Research Repository - Datasets

59. UWA Research Repository - Datasets

60. UWA Research Repository - Datasets

61. UWA Research Repository - Datasets

62. UWA Research Repository - Datasets

63. UWA Research Repository - Datasets

64. UWA Research Repository - Datasets

65. UWA Research Repository - Datasets

66. UWA Research Repository - Datasets

67. UWA Research Repository
UWA Research Repository
Research Data Australia (RDA)

68. Your legacy

69. Supporting Data @ UWA
www.library.uwa.edu.au/research/services

70. Supporting Data @ UWA
www.library.uwa.edu.au/research/services

71. IRDS – Data Storage at UWA

72. Case Study
Dropbox?
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Technically, yes, but should
you?
• Contracts/Agreements with data
providers?
• Seek advice from Risk and Legal
• No charge for < 2GB ; but
>2GB=$$
• Allows access to collaborators.
• Confidential data may not be
safe. The data is being stored
overseas.
• Not managed, maintained or
stored by UWA.

73. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Make informed decisions
• UWA’s Records Management
Services provide guidance on
using public cloud storage.
– http://www.igs.uwa.edu.au/p
olicies/guides/auth/cloud-
storage
Dropbox?

74. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Make informed decisions
• University Policy on: Institutional Data Centre
• University Policy on: Records Management
• Computer and Software Use Regulations
• University Policy on: Records Management
• UWA Code of Conduct for the Responsible
Practice of Research
• UWA Recordkeeping Plan
• Western Australian University Sector Disposal
Authority
• Australian Code for the Responsible Conduct of
Research
• University’s Policy on Privacy of Electronic
Material
Dropbox?

75. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
IRDS would be an excellent
choice
• Data is stored locally.
• The IRDS maintained and
supported by UWA (Service
Desk Support 24/7)
• Encouraged for long-term
storage and can be used to
comply with WAUSDA.
– “Research records must be
retained for a minimum of 7
years after the date of
publication or project
completion, whichever is later.”
Dropbox?

76. Case Study
IRDS vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
IRDS would be an excellent
choice
• Allows for external collaborator
access
– Pheme authentication
provided to external
collaborators via
http://www.hr.uwa.edu.au/__
data/assets/pdf_file/0006/21
72606/Commencement_of_
Non-university_Staff.pdf

77. Case Study
IRDS vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
IRDS would be an excellent
choice

78. Case Study
UniDrive vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
UniDrive Client
1. Windows laptops
2. Off-campus desktops
3. Staff and students will
access H; drive and IRDS
shares
4. Staff will also access
UNIWA S: drive

79. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
UniDrive Client
5. Similar functionality to
DropBox without the risk
6. Persistent connection
7. Offline Connections
8. Will appear in Windows
Explorer
UniDrive vs Dropbox

80. Case Study
PAWSEY vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Pawsey Supercomputing
could be an option
• Can cope with large (‘Big Data’)
datasets and file transfer.
• Allows access to collaborators.
• Not encouraged for long-term
storage (dependent on funding).
• Not managed or maintained by
UWA.

82. Data storage
• Online application process (data >5TB*) [*some exceptions]
• Designed for collaboration, not for ‘primary’ copy of data
• Access is governed by the Data Storage and Management
Policy (DSMP)
• Access to Pawsey data stores is provided by the LiveARC
storage management framework (also known as Mediaflux)
• Command line and web-interface access

83. https://data.pawsey.org.au
Data storage

84. Data storage
https://data.pawsey.org.au

85. Further information
https://support.pawsey.org.au/documentation
click on ‘Data’

86. AARNet+ CloudStor

87. AARNet+ CloudStor
• Login using your Pheme credentials

88. AARNet+ CloudStor

89. Your Toolkit

90. Research Data Management Toolkit
UWA Site Search
for the Toolkit

92. Contacts
Questions?
Katina Toufexis
Research Data Coordinator
katina.toufexis@uwa.edu.au
6488 5319
Faculty Librarian:
Arts, Business, Law & Education Librarians
ablelibrarians-lib@uwa.edu.au
Health & Medical Sciences
hmslibrarians-lib@uwa.edu.au
Engineering & Mathematical Sciences
emslibrarians-lib@uwa.edu.au
Science
scilibrarians-lib@uwa.edu.au