Vinesh K. Rajan has over 16 years of experience as an Administrative Assistant and Secretary in the Operating Theatre departments of Al Ain Hospital in the UAE. He has strong skills in communication, team building, and relationship management. Rajan is computer literate and experienced in Microsoft Office applications. He currently serves as the Admin Assistant to the Head of the Operating Theatre Department and coordinates various administrative, operational, and material management tasks.

1. Vinesh K. Rajan
Mobile: 00971507739405, 050-7637998
Email: vineshkrajan@yahoo.com
CURRICULUM VITAE
Career Objectives
To lead or to be a part of a highly energetic and dynamic team in a reputed firm that supports
teamwork and leadership qualities within the organization and to deliver timely results
without compromising the quality.
Summary of Skills & Experience
 More than 16 years of experience in Al Ain hospital as a Secretary / Administrative
Assistant in Operating Theatre departments of Al Ain Hospital (JCI Accredited), under
Abu Dhabi Health Service Co. (SEHA), U.A.E. and also doing job of material
management coordinator for OR.
 At present assigned as Admin Assistant to the Head of Operating Theatre Department
of Surgical Institute. The OR of Al Ain Hospital provide services in General Surgery,
Thoracic / Vascular surgery, Orthopaedics, ENT, Ophthalmology, Maxillofacial,
Plastic, Urology, Neurosurgery, Traumatology, and Sports Medicine.
 Strong background of Medical Terminologies
 Experienced in multidisciplinary working environments.
 Effective communication, team building and relationship management skill.
 Correspondence with various departments in Al Ain Hospital.
 Good Experience in Material Management
 Computer literate experienced in internet / E-mail, Microsoft Word, Excel, Outlook,
Visio and Power Point under MS-Windows.

2. Professional Experience
Position: Admin. Assistant / Secretary – Medical
Material Management Coordinator.
Al Ain Hospital. July 1999 – Till the date
• Dairy and daily calendar management of the OR Manager and necessary arrangements
for his official schedule.
• Providing assistance for activities such as coordination between various departments,
reviewing reports, conducting studies and correspondence.
• Providing various reports and stats as requested by CEO, CMO, DON and Surgical
Department Chair.
• HR Super User for the ORACLE System and Time attendance system (KRONOS) for
the OR Nurses and Technicians.
• Coordinate on behalf of OR Manager / departmental heads/ doctors for external and
internal affairs through emails and telephone calls.
• Managing the whole office and correspondence with hospital administrations for the
departmental activities and also with the patient’s affairs.
• Coordinate with training department for staff educational activities
• Assists in daily booking and planning of case for effective Utilization.
• Preparing Statistics for Business cases analysis, OR Utilization, Infection control,
quality and certain various types of stats needed for department operations.
• Support staff for leaves and training.
• Coordinating with IT Department for System issues which is not manageable on site.
• Coordinating with Facility department such as electrical, biomed and civil for OR
Maintenance activities
• Coordinating with Housekeeping department for OR Housekeeping activities.
Material Management Coordinator
• Coordinate with suppliers for new products and upload to seha for oracle code
• Arrange meeting with suppliers and purchasing departments for new equipment and
instruments.
• Calling the suppliers for Ortho, Neuro consignment items needed in OR for surgery.
• Maintaining an inventory control system to reduce the cost.
• Helping surgeons to develop new specialty by providing them equipment, instrument
and supplies in a cost effective way.
Insurance Department,
• Sending charge sheet for the items used for Add on payment
• Also sending PO for the item to get reimbursement for item used.
Achievements
• Employee of the month.
• Coordinator of OR Users Committee
• HIS superuser for supporting colleagues in Hospital Management System
• Appreciation for participating in Nursing Grand Rounds.

3. • Assist in building of Thoracic, Maxillo and Vascular Surgery Specialties in Al Ain
Hospital by providing equipment, instruments and supplies.
Educational Qualifications
 Diploma in Computer Science and Engineering -3yrs
 Pre Degree from Mahatma Gandhi University, Kerala, India
 Executive Secretary Course
 Arabic beginner's course and intermediate course for Medical Terminologies,
conducted by Ministry of Health, Tawam Hospital, United Arab Emirates.
Computer Knowledge
 Diploma in Computer Science and Engineering -3yrs
Strength
 Confident, hard working, quick learner & co-operative nature.
Projects
• Coordinator for Modular OR Turnkey project training program
• Introduce new charging sheet for insurance
• Support for Introduction of new specialties in Al Ain Hospital, Thoracic,
Maxillofacial and plastic and Vascular Surgery
• Member of certain hospital improvement quality committees.
• Super user for HIS transformation event.
References
• Dr. Mohamed Saeed Baguneid, Chairman of Surgical Department, Al Ain Hospital
• Diomedes L. Perez, Nurse Manager, Operating Room, Surgical Institute, Al Ain
Hospital, UAE
• Dr. Usama Bensaad, Consultant Anaesthesia, Anaesthesia Department, Al Ain
Hospital, UAE
• Rose Ann Majella Hooper, DON Al Ain Hospital
• Shaika Jumaa Al Shamsi, ADON, Al Ain Hospital
Personal Information
Date of Birth : 25-05-1976
Nationality : Indian
Language Known : English, Hindi, Arabic, Malayalam & Tamil.
Passport No : N8991329
Visa Status : Residence
I here by declare that all the details mentioned above are true, complete and correct to the best
of my knowledge and belief .I am confident that I can adapt to any situation or industry and
can play my part by contributing the maximum efforts for the progress of the organization.
Thanking you for your time and concentration.

4. Yours Faithfully
Vinesh K. Rajan