SlideShare a Scribd company logo
Title: Create a Vendor Master Record
Category 1 : Human Resources
Functional Area : HR - Finance and Payroll (OSUP)
File name: OSUP-
CREATEAVENDORMASTERRECO
RD.DOC
Reference Number: SDL
Version: Final
Last Modified: 11/17/2010 1:32:00 PM
Parent Document
Page 1 / 7
Create a Vendor Master Record FK01
Purpose
Use this procedure to create a master record for a new vendor for the State of Louisiana in the
ISIS HR Payroll System. Three (3) types of vendors can be created: Vendors identified as a
Head Office, vendors identified as a Branch Office and all other vendors. Note: Head Office
and Branch Office vendors are created ONLY where separate reporting of actual postings is
desired, i.e., IRS vendors for tax, Insurance vendor for employee vs. employer share.
To make changes to existing vendors, perform Change a Vendor Master Record.
Last Update
November 17, 2010
Prerequisites
Search vendor master records to ensure vendor is not already active within the ISIS HR
Payroll system.
Obtain vendor information, i.e., official name, address.
Obtain vendor information for Check or Bank Transfer payment methods (Social Security
Number or Federal Employer Identification Number); Bank Details (Routing number,
Account number, Type of account, Account holder, Payment methods vendor will accept);
and Correspondence information (Account number at vendor, contact person’s name, fax
number, and internet address of contact person).
If the vendor being created is a branch office vendor, ensure that the head office is created
first since the head office is a required field.
Training Available
None
Helpful Hints and Related Reports
It is important to ensure a vendor is not already active within the ISIS HR Payroll System to
avoid creating a duplicate record for a vendor, using the same name and address. A warning
message ONLY appears if you create a vendor with the same Federal Employer Identification
Number.
Procedure
1. Start the transaction using the transaction code FK01. The Create Vendor: Initial Screen
appears.
Title: Create a Vendor Master Record
Category 1 : Human Resources
Functional Area : HR - Finance and Payroll (OSUP)
File name: OSUP-
CREATEAVENDORMASTERRECO
RD.DOC
Reference Number: SDL
Version: Final
Last Modified: 11/17/2010 1:32:00 PM
Parent Document
Page 2 / 7
2. As required, complete/review the following fields:
Field Name R/O/C Description
Vendor (create) R Create a vendor master record.
Company code
(vendor)
R Verify or enter 0010 for the financial accounting organizational
unit.
Account group R Enter the vendor account group to which the Vendor is
assigned.
0010 – State Agencies (10,000 – 19,9999)
0020 – Third Party Vendors (30,000 – 39,999)
0040 – Garnishments/Third Party (80,000 – 89,000)
0100 – Branch Account Group (150,000 – 159,999)
Vendor (optional) O Enter a Vendor account number if copying existing Vendor
information.
Entering a vendor account to copy details of an existing vendor can be used to
expedite the creation of a new vendor within the Master Vendor Records. Make
corrections as needed throughout the remaining screens.
3. As required, complete/review the following field:
Field Name R/O/C Description
Company code
(reference)
O Enter 0010 for the Company code if referencing a Vendor.
4. Click to verify data. The Create Vendor: Address screen appears.
5. Complete the following fields:
Field Name R/O/C Description
Name R Enter or verify name.
Use the second line to enter additional information,
i.e., Doing Business As, etc.
Search term ½ R Enter the current date.
Street/House number R Enter vendor's street address for mailing checks.
Title: Create a Vendor Master Record
Category 1 : Human Resources
Functional Area : HR - Finance and Payroll (OSUP)
File name: OSUP-
CREATEAVENDORMASTERRECO
RD.DOC
Reference Number: SDL
Version: Final
Last Modified: 11/17/2010 1:32:00 PM
Parent Document
Page 3 / 7
Field Name R/O/C Description
Postal code/City
(vendor)
R This is the Vendor's zip code in the first field and Vendor's city
in the second field.
Refer to the United States Postal Service/Zip code website for standardized addresses
and zip codes Zip Code Lookup (http://zip4.usps.com/zip4/welcome.jsp).
6. Complete the following fields:
Field Name R/O/C Description
Country (vendor) R This is the Vendor's country abbreviation.
Region (vendor) R This is state abbreviation in which the Vendor resides.
PO Box (vendor) O This is the Vendor's Post Office (P.O.) Box address.
Company postal code
(vendor)
O This is the Vendor's zip code of the Post Office (PO) address.
7. Click to view additional vendor address information fields are required. (Optional)
8. Complete the following fields:
Field Name R/O/C Description
Language (vendor) R This is the language of the Vendor.
Telephone O (Telephone number) Enter three-digit area code and seven-
digit telephone number.
Fax (vendor) O This is the Vendor's FAX number/extension.
Comments O Enter pertinent comments related to information on this
screen. Note: Text added to this field is identified by change
button located in the right middle section of the screen.
9. Click to verify data. Change, if necessary. The Create Vendor: Control screen appears.
10. Complete the following fields:
Field Name R/O/C Description
Customer R LEAVE BLANK.
Title: Create a Vendor Master Record
Category 1 : Human Resources
Functional Area : HR - Finance and Payroll (OSUP)
File name: OSUP-
CREATEAVENDORMASTERRECO
RD.DOC
Reference Number: SDL
Version: Final
Last Modified: 11/17/2010 1:32:00 PM
Parent Document
Page 4 / 7
Field Name R/O/C Description
Corporate Group R LEAVE BLANK.
Tax Number 1
(individual)
R This is the Vendor's Social Security Number, if the vendor is
an individual.
Tax Number 2
(company)
R This is the Vendor's FEIN, if the Vendor is a company or
corporation.
Tax Office R LEAVE BLANK.
Tax Number R LEAVE BLANK.
11. Click to verify data. The Create Vendor: Payment Transactions screen appears.
Use this screen for Bank Transfer (T) payment methods.
For Check payment methods, click and proceed to the next screen. Go to Step
17.
12. Complete the following fields:
Field Name R/O/C Description
Ctry (vendors) R (Country) Enter the country in which the Vendor's bank is
located.
Bank Key (vendors) R Enter the ABA routing number for the Vendor's bank.
Bank Account
(vendors)
R Enter the Vendor's bank account number if the Bank Key field
is completed.
Acct. holder O (Account holder) Enter the name of the account holder if the
name is not the same as the vendor's name.
CK R (Bank Control key) Enter the Vendor's two-digit bank control
key (01 for Checking Account) or (02 for Savings Account).
13. As required, leave the following fields BLANK:
Field Name R/O/C Description
BnkT R LEAVE BLANK.
Reference details R LEAVE BLANK.
Title: Create a Vendor Master Record
Category 1 : Human Resources
Functional Area : HR - Finance and Payroll (OSUP)
File name: OSUP-
CREATEAVENDORMASTERRECO
RD.DOC
Reference Number: SDL
Version: Final
Last Modified: 11/17/2010 1:32:00 PM
Parent Document
Page 5 / 7
Field Name R/O/C Description
CollectAut. R LEAVE BLANK.
14. To view bank information; select the Bank Key field and click .
15. Complete the following fields:
Field Name R/O/C Description
Alternative payee O Enter the account number of the alternative payee if
payments ARE NOT to be made directly to the Vendor to
whom the payable is owed.
DME indicator R LEAVE BLANK.
Instruction key R LEAVE BLANK.
Individual Spec. R (Individual Specifications) LEAVE BLANK.
16. Click to verify data. Change, if necessary. The Create Vendor: Accounting
Information Accounting screen appears.
17. Complete the following fields:
Field Name R/O/C Description
Recon. Account R (Reconciliation Account) Enter 2110035 for the General
Ledger account to which payments are posted.
Sort key O The sort key specifies how the information is displayed when
viewing line items (as on FBL1N). When 004 is specified, the
line items are displayed by branch office; when 001 is
displayed, the line items are displayed by posting date.
Head Office R Enter the Vendor number identifying the Head Office for a
branch location. Note: LEAVE BLANK if the Vendor is NOT
a branch office.
Cash Mgmnt group R LEAVE BLANK.
Minority indic. R (Minority indicator) LEAVE BLANK.
Certificatn date (1) R (Certification date) LEAVE BLANK.
W. tax code R LEAVE BLANK.
Prev. acct no. O (Previous Master Record Number) Enter the Vendor's Master
Record number from the legacy system for record keeping.
Title: Create a Vendor Master Record
Category 1 : Human Resources
Functional Area : HR - Finance and Payroll (OSUP)
File name: OSUP-
CREATEAVENDORMASTERRECO
RD.DOC
Reference Number: SDL
Version: Final
Last Modified: 11/17/2010 1:32:00 PM
Parent Document
Page 6 / 7
18. Click to verify data. Change, if necessary. The Create Vendor: Payment Transactions
Accounting screen appears.
19. Complete the following fields:
Field Name R/O/C Description
Payment methods
(vendor)
R Select the Vendor's payment method.
If payment is to be remitted via EFT to a garnishment
vendor, BOTH “T” - employee/vendor – bank transfer
and “Z” vendor check must be entered in this field.
The appropriate EFT remit rule must also be entered
in the applicable employee(s) garnishment record on
Garnishment Document infotype (0194).
Payment block
(vendor)
R Verify Free for payment defaults. Select blocked for payment
to block all payments to Vendor, if necessary.
Grouping key
(vendor)
R LEAVE BLANK.
Pmnt meth. Supl.
(vendor)
R (Payment method supplement) LEAVE BLANK.
20. Select the Individual pmnt (Individual payment) check box to make payments for each
vendor line item separately.
21. Click to verify data. Change, if necessary. The Create Vendor: Correspondence
Accounting screen appears.
22. As required, complete/review the following fields:
Field Name R/O/C Description
Acctg clerk R (Accounting clerk) Choose the appropriate vendor grouping
for the use in the payment proposal evaluation.
Acct W/vendor R (Accounting with vendor) LEAVE BLANK.
Clerk at vendor R Enter the vendor contact person.
Act. clk tel. no. R (Accounting Clerk telephone number) Enter the vendor
contact person's telephone number.
Title: Create a Vendor Master Record
Category 1 : Human Resources
Functional Area : HR - Finance and Payroll (OSUP)
File name: OSUP-
CREATEAVENDORMASTERRECO
RD.DOC
Reference Number: SDL
Version: Final
Last Modified: 11/17/2010 1:32:00 PM
Parent Document
Page 7 / 7
Field Name R/O/C Description
Clerk’s fax R (Clerk's Fax Number) Enter the vendor contact person's fax
number.
Clrk’s internet R (Clerk's internet) Enter the vendor contact person's email
address or the vendor's web address.
Account memo O Enter internal information on the vendor.
23. Click to verify data. Change, if necessary. The Last data screen reached pop-up box
appears.
24. In the Last data screen reached pop-up box, click to save the vendor master
record.
25. The information message “Vendor XXXXXXXXXX was created in company code 0010”
appears.
26. Click until the SAP Easy Access screen appears.
Comments
None

More Related Content

Similar to Createavendormasterrecord

Sap fi-gl-step-by-step-material
Sap fi-gl-step-by-step-materialSap fi-gl-step-by-step-material
Sap fi-gl-step-by-step-material
kotakonda Murali
 
SAP FICO Enduser Material.ppt
SAP FICO Enduser Material.pptSAP FICO Enduser Material.ppt
SAP FICO Enduser Material.ppt
GVWYoutubeRed
 
Kalc co reconciliation with fi
Kalc co reconciliation with fiKalc co reconciliation with fi
Kalc co reconciliation with fi
Farooq Wangde
 
sap-fi-gl-enduser-step-by-step-material.docx
sap-fi-gl-enduser-step-by-step-material.docxsap-fi-gl-enduser-step-by-step-material.docx
sap-fi-gl-enduser-step-by-step-material.docx
Dhaval Choksi
 
SAP-TCodes.pdf
SAP-TCodes.pdfSAP-TCodes.pdf
SAP-TCodes.pdf
mustafaghulam8181
 
Fb50 posting gl document
Fb50 posting gl documentFb50 posting gl document
Fb50 posting gl document
Farooq Wangde
 
Select a publicly traded company, I select HP(Hewlett-Packard) Inc.docx
Select a publicly traded company, I select HP(Hewlett-Packard) Inc.docxSelect a publicly traded company, I select HP(Hewlett-Packard) Inc.docx
Select a publicly traded company, I select HP(Hewlett-Packard) Inc.docx
bagotjesusa
 
SAP - Vendor Entries
SAP - Vendor EntriesSAP - Vendor Entries
SAP - Vendor Entries
Kumar M.
 
Fbr2 posting with reference document
Fbr2 posting with reference documentFbr2 posting with reference document
Fbr2 posting with reference document
Vaishali Ketkar
 
Fbr2 posting with reference document
Fbr2 posting with reference documentFbr2 posting with reference document
Fbr2 posting with reference document
Farooq Wangde
 
Financial Statement Review – 100 points(This assignment is t.docx
Financial Statement Review – 100 points(This assignment is t.docxFinancial Statement Review – 100 points(This assignment is t.docx
Financial Statement Review – 100 points(This assignment is t.docx
voversbyobersby
 
Standard Operating Procedures for Vendor Master Management in ERP
Standard Operating Procedures for Vendor Master Management in ERPStandard Operating Procedures for Vendor Master Management in ERP
Standard Operating Procedures for Vendor Master Management in ERP
CA Satya Prakash Gupta
 
Document reversal
Document reversalDocument reversal
Document reversal
Mallareddy Udumula
 
Manufacturing and sales management system
Manufacturing and sales management systemManufacturing and sales management system
Manufacturing and sales management system
Smit Patel
 
E-Business Suite Release 12 Payables Upgrade: Like for Like and Then Some
E-Business Suite Release 12 Payables Upgrade: Like for Like and Then SomeE-Business Suite Release 12 Payables Upgrade: Like for Like and Then Some
E-Business Suite Release 12 Payables Upgrade: Like for Like and Then Some
eprentise
 
Sap fi-gl-enduser-step-by-step-material
Sap fi-gl-enduser-step-by-step-materialSap fi-gl-enduser-step-by-step-material
Sap fi-gl-enduser-step-by-step-materialKishore Venkata
 
Payment create a ppr for multiple legal entities (eft)
Payment create a ppr for multiple legal entities (eft)Payment create a ppr for multiple legal entities (eft)
Payment create a ppr for multiple legal entities (eft)
Kotesh Kumar
 
Part 2Supplier Database (MS Access)As you recall, data is a.docx
Part 2Supplier Database (MS Access)As you recall, data is a.docxPart 2Supplier Database (MS Access)As you recall, data is a.docx
Part 2Supplier Database (MS Access)As you recall, data is a.docx
odiliagilby
 
FS for FICO
FS for FICOFS for FICO
FS for FICO
sadasivab
 
Customer master Data
Customer master DataCustomer master Data
Customer master Data
Gopal Volluri
 

Similar to Createavendormasterrecord (20)

Sap fi-gl-step-by-step-material
Sap fi-gl-step-by-step-materialSap fi-gl-step-by-step-material
Sap fi-gl-step-by-step-material
 
SAP FICO Enduser Material.ppt
SAP FICO Enduser Material.pptSAP FICO Enduser Material.ppt
SAP FICO Enduser Material.ppt
 
Kalc co reconciliation with fi
Kalc co reconciliation with fiKalc co reconciliation with fi
Kalc co reconciliation with fi
 
sap-fi-gl-enduser-step-by-step-material.docx
sap-fi-gl-enduser-step-by-step-material.docxsap-fi-gl-enduser-step-by-step-material.docx
sap-fi-gl-enduser-step-by-step-material.docx
 
SAP-TCodes.pdf
SAP-TCodes.pdfSAP-TCodes.pdf
SAP-TCodes.pdf
 
Fb50 posting gl document
Fb50 posting gl documentFb50 posting gl document
Fb50 posting gl document
 
Select a publicly traded company, I select HP(Hewlett-Packard) Inc.docx
Select a publicly traded company, I select HP(Hewlett-Packard) Inc.docxSelect a publicly traded company, I select HP(Hewlett-Packard) Inc.docx
Select a publicly traded company, I select HP(Hewlett-Packard) Inc.docx
 
SAP - Vendor Entries
SAP - Vendor EntriesSAP - Vendor Entries
SAP - Vendor Entries
 
Fbr2 posting with reference document
Fbr2 posting with reference documentFbr2 posting with reference document
Fbr2 posting with reference document
 
Fbr2 posting with reference document
Fbr2 posting with reference documentFbr2 posting with reference document
Fbr2 posting with reference document
 
Financial Statement Review – 100 points(This assignment is t.docx
Financial Statement Review – 100 points(This assignment is t.docxFinancial Statement Review – 100 points(This assignment is t.docx
Financial Statement Review – 100 points(This assignment is t.docx
 
Standard Operating Procedures for Vendor Master Management in ERP
Standard Operating Procedures for Vendor Master Management in ERPStandard Operating Procedures for Vendor Master Management in ERP
Standard Operating Procedures for Vendor Master Management in ERP
 
Document reversal
Document reversalDocument reversal
Document reversal
 
Manufacturing and sales management system
Manufacturing and sales management systemManufacturing and sales management system
Manufacturing and sales management system
 
E-Business Suite Release 12 Payables Upgrade: Like for Like and Then Some
E-Business Suite Release 12 Payables Upgrade: Like for Like and Then SomeE-Business Suite Release 12 Payables Upgrade: Like for Like and Then Some
E-Business Suite Release 12 Payables Upgrade: Like for Like and Then Some
 
Sap fi-gl-enduser-step-by-step-material
Sap fi-gl-enduser-step-by-step-materialSap fi-gl-enduser-step-by-step-material
Sap fi-gl-enduser-step-by-step-material
 
Payment create a ppr for multiple legal entities (eft)
Payment create a ppr for multiple legal entities (eft)Payment create a ppr for multiple legal entities (eft)
Payment create a ppr for multiple legal entities (eft)
 
Part 2Supplier Database (MS Access)As you recall, data is a.docx
Part 2Supplier Database (MS Access)As you recall, data is a.docxPart 2Supplier Database (MS Access)As you recall, data is a.docx
Part 2Supplier Database (MS Access)As you recall, data is a.docx
 
FS for FICO
FS for FICOFS for FICO
FS for FICO
 
Customer master Data
Customer master DataCustomer master Data
Customer master Data
 

Recently uploaded

Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdfSmart TV Buyer Insights Survey 2024 by 91mobiles.pdf
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf
91mobiles
 
FIDO Alliance Osaka Seminar: FIDO Security Aspects.pdf
FIDO Alliance Osaka Seminar: FIDO Security Aspects.pdfFIDO Alliance Osaka Seminar: FIDO Security Aspects.pdf
FIDO Alliance Osaka Seminar: FIDO Security Aspects.pdf
FIDO Alliance
 
Leading Change strategies and insights for effective change management pdf 1.pdf
Leading Change strategies and insights for effective change management pdf 1.pdfLeading Change strategies and insights for effective change management pdf 1.pdf
Leading Change strategies and insights for effective change management pdf 1.pdf
OnBoard
 
Key Trends Shaping the Future of Infrastructure.pdf
Key Trends Shaping the Future of Infrastructure.pdfKey Trends Shaping the Future of Infrastructure.pdf
Key Trends Shaping the Future of Infrastructure.pdf
Cheryl Hung
 
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...
James Anderson
 
FIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdf
FIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdfFIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdf
FIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdf
FIDO Alliance
 
GraphRAG is All You need? LLM & Knowledge Graph
GraphRAG is All You need? LLM & Knowledge GraphGraphRAG is All You need? LLM & Knowledge Graph
GraphRAG is All You need? LLM & Knowledge Graph
Guy Korland
 
Transcript: Selling digital books in 2024: Insights from industry leaders - T...
Transcript: Selling digital books in 2024: Insights from industry leaders - T...Transcript: Selling digital books in 2024: Insights from industry leaders - T...
Transcript: Selling digital books in 2024: Insights from industry leaders - T...
BookNet Canada
 
AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...
AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...
AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...
Product School
 
The Art of the Pitch: WordPress Relationships and Sales
The Art of the Pitch: WordPress Relationships and SalesThe Art of the Pitch: WordPress Relationships and Sales
The Art of the Pitch: WordPress Relationships and Sales
Laura Byrne
 
FIDO Alliance Osaka Seminar: Overview.pdf
FIDO Alliance Osaka Seminar: Overview.pdfFIDO Alliance Osaka Seminar: Overview.pdf
FIDO Alliance Osaka Seminar: Overview.pdf
FIDO Alliance
 
Monitoring Java Application Security with JDK Tools and JFR Events
Monitoring Java Application Security with JDK Tools and JFR EventsMonitoring Java Application Security with JDK Tools and JFR Events
Monitoring Java Application Security with JDK Tools and JFR Events
Ana-Maria Mihalceanu
 
Elevating Tactical DDD Patterns Through Object Calisthenics
Elevating Tactical DDD Patterns Through Object CalisthenicsElevating Tactical DDD Patterns Through Object Calisthenics
Elevating Tactical DDD Patterns Through Object Calisthenics
Dorra BARTAGUIZ
 
Neuro-symbolic is not enough, we need neuro-*semantic*
Neuro-symbolic is not enough, we need neuro-*semantic*Neuro-symbolic is not enough, we need neuro-*semantic*
Neuro-symbolic is not enough, we need neuro-*semantic*
Frank van Harmelen
 
Bits & Pixels using AI for Good.........
Bits & Pixels using AI for Good.........Bits & Pixels using AI for Good.........
Bits & Pixels using AI for Good.........
Alison B. Lowndes
 
Epistemic Interaction - tuning interfaces to provide information for AI support
Epistemic Interaction - tuning interfaces to provide information for AI supportEpistemic Interaction - tuning interfaces to provide information for AI support
Epistemic Interaction - tuning interfaces to provide information for AI support
Alan Dix
 
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...
UiPathCommunity
 
UiPath Test Automation using UiPath Test Suite series, part 3
UiPath Test Automation using UiPath Test Suite series, part 3UiPath Test Automation using UiPath Test Suite series, part 3
UiPath Test Automation using UiPath Test Suite series, part 3
DianaGray10
 
Designing Great Products: The Power of Design and Leadership by Chief Designe...
Designing Great Products: The Power of Design and Leadership by Chief Designe...Designing Great Products: The Power of Design and Leadership by Chief Designe...
Designing Great Products: The Power of Design and Leadership by Chief Designe...
Product School
 
How world-class product teams are winning in the AI era by CEO and Founder, P...
How world-class product teams are winning in the AI era by CEO and Founder, P...How world-class product teams are winning in the AI era by CEO and Founder, P...
How world-class product teams are winning in the AI era by CEO and Founder, P...
Product School
 

Recently uploaded (20)

Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdfSmart TV Buyer Insights Survey 2024 by 91mobiles.pdf
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf
 
FIDO Alliance Osaka Seminar: FIDO Security Aspects.pdf
FIDO Alliance Osaka Seminar: FIDO Security Aspects.pdfFIDO Alliance Osaka Seminar: FIDO Security Aspects.pdf
FIDO Alliance Osaka Seminar: FIDO Security Aspects.pdf
 
Leading Change strategies and insights for effective change management pdf 1.pdf
Leading Change strategies and insights for effective change management pdf 1.pdfLeading Change strategies and insights for effective change management pdf 1.pdf
Leading Change strategies and insights for effective change management pdf 1.pdf
 
Key Trends Shaping the Future of Infrastructure.pdf
Key Trends Shaping the Future of Infrastructure.pdfKey Trends Shaping the Future of Infrastructure.pdf
Key Trends Shaping the Future of Infrastructure.pdf
 
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...
GDG Cloud Southlake #33: Boule & Rebala: Effective AppSec in SDLC using Deplo...
 
FIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdf
FIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdfFIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdf
FIDO Alliance Osaka Seminar: Passkeys and the Road Ahead.pdf
 
GraphRAG is All You need? LLM & Knowledge Graph
GraphRAG is All You need? LLM & Knowledge GraphGraphRAG is All You need? LLM & Knowledge Graph
GraphRAG is All You need? LLM & Knowledge Graph
 
Transcript: Selling digital books in 2024: Insights from industry leaders - T...
Transcript: Selling digital books in 2024: Insights from industry leaders - T...Transcript: Selling digital books in 2024: Insights from industry leaders - T...
Transcript: Selling digital books in 2024: Insights from industry leaders - T...
 
AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...
AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...
AI for Every Business: Unlocking Your Product's Universal Potential by VP of ...
 
The Art of the Pitch: WordPress Relationships and Sales
The Art of the Pitch: WordPress Relationships and SalesThe Art of the Pitch: WordPress Relationships and Sales
The Art of the Pitch: WordPress Relationships and Sales
 
FIDO Alliance Osaka Seminar: Overview.pdf
FIDO Alliance Osaka Seminar: Overview.pdfFIDO Alliance Osaka Seminar: Overview.pdf
FIDO Alliance Osaka Seminar: Overview.pdf
 
Monitoring Java Application Security with JDK Tools and JFR Events
Monitoring Java Application Security with JDK Tools and JFR EventsMonitoring Java Application Security with JDK Tools and JFR Events
Monitoring Java Application Security with JDK Tools and JFR Events
 
Elevating Tactical DDD Patterns Through Object Calisthenics
Elevating Tactical DDD Patterns Through Object CalisthenicsElevating Tactical DDD Patterns Through Object Calisthenics
Elevating Tactical DDD Patterns Through Object Calisthenics
 
Neuro-symbolic is not enough, we need neuro-*semantic*
Neuro-symbolic is not enough, we need neuro-*semantic*Neuro-symbolic is not enough, we need neuro-*semantic*
Neuro-symbolic is not enough, we need neuro-*semantic*
 
Bits & Pixels using AI for Good.........
Bits & Pixels using AI for Good.........Bits & Pixels using AI for Good.........
Bits & Pixels using AI for Good.........
 
Epistemic Interaction - tuning interfaces to provide information for AI support
Epistemic Interaction - tuning interfaces to provide information for AI supportEpistemic Interaction - tuning interfaces to provide information for AI support
Epistemic Interaction - tuning interfaces to provide information for AI support
 
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...
Dev Dives: Train smarter, not harder – active learning and UiPath LLMs for do...
 
UiPath Test Automation using UiPath Test Suite series, part 3
UiPath Test Automation using UiPath Test Suite series, part 3UiPath Test Automation using UiPath Test Suite series, part 3
UiPath Test Automation using UiPath Test Suite series, part 3
 
Designing Great Products: The Power of Design and Leadership by Chief Designe...
Designing Great Products: The Power of Design and Leadership by Chief Designe...Designing Great Products: The Power of Design and Leadership by Chief Designe...
Designing Great Products: The Power of Design and Leadership by Chief Designe...
 
How world-class product teams are winning in the AI era by CEO and Founder, P...
How world-class product teams are winning in the AI era by CEO and Founder, P...How world-class product teams are winning in the AI era by CEO and Founder, P...
How world-class product teams are winning in the AI era by CEO and Founder, P...
 

Createavendormasterrecord

  • 1. Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP) File name: OSUP- CREATEAVENDORMASTERRECO RD.DOC Reference Number: SDL Version: Final Last Modified: 11/17/2010 1:32:00 PM Parent Document Page 1 / 7 Create a Vendor Master Record FK01 Purpose Use this procedure to create a master record for a new vendor for the State of Louisiana in the ISIS HR Payroll System. Three (3) types of vendors can be created: Vendors identified as a Head Office, vendors identified as a Branch Office and all other vendors. Note: Head Office and Branch Office vendors are created ONLY where separate reporting of actual postings is desired, i.e., IRS vendors for tax, Insurance vendor for employee vs. employer share. To make changes to existing vendors, perform Change a Vendor Master Record. Last Update November 17, 2010 Prerequisites Search vendor master records to ensure vendor is not already active within the ISIS HR Payroll system. Obtain vendor information, i.e., official name, address. Obtain vendor information for Check or Bank Transfer payment methods (Social Security Number or Federal Employer Identification Number); Bank Details (Routing number, Account number, Type of account, Account holder, Payment methods vendor will accept); and Correspondence information (Account number at vendor, contact person’s name, fax number, and internet address of contact person). If the vendor being created is a branch office vendor, ensure that the head office is created first since the head office is a required field. Training Available None Helpful Hints and Related Reports It is important to ensure a vendor is not already active within the ISIS HR Payroll System to avoid creating a duplicate record for a vendor, using the same name and address. A warning message ONLY appears if you create a vendor with the same Federal Employer Identification Number. Procedure 1. Start the transaction using the transaction code FK01. The Create Vendor: Initial Screen appears.
  • 2. Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP) File name: OSUP- CREATEAVENDORMASTERRECO RD.DOC Reference Number: SDL Version: Final Last Modified: 11/17/2010 1:32:00 PM Parent Document Page 2 / 7 2. As required, complete/review the following fields: Field Name R/O/C Description Vendor (create) R Create a vendor master record. Company code (vendor) R Verify or enter 0010 for the financial accounting organizational unit. Account group R Enter the vendor account group to which the Vendor is assigned. 0010 – State Agencies (10,000 – 19,9999) 0020 – Third Party Vendors (30,000 – 39,999) 0040 – Garnishments/Third Party (80,000 – 89,000) 0100 – Branch Account Group (150,000 – 159,999) Vendor (optional) O Enter a Vendor account number if copying existing Vendor information. Entering a vendor account to copy details of an existing vendor can be used to expedite the creation of a new vendor within the Master Vendor Records. Make corrections as needed throughout the remaining screens. 3. As required, complete/review the following field: Field Name R/O/C Description Company code (reference) O Enter 0010 for the Company code if referencing a Vendor. 4. Click to verify data. The Create Vendor: Address screen appears. 5. Complete the following fields: Field Name R/O/C Description Name R Enter or verify name. Use the second line to enter additional information, i.e., Doing Business As, etc. Search term ½ R Enter the current date. Street/House number R Enter vendor's street address for mailing checks.
  • 3. Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP) File name: OSUP- CREATEAVENDORMASTERRECO RD.DOC Reference Number: SDL Version: Final Last Modified: 11/17/2010 1:32:00 PM Parent Document Page 3 / 7 Field Name R/O/C Description Postal code/City (vendor) R This is the Vendor's zip code in the first field and Vendor's city in the second field. Refer to the United States Postal Service/Zip code website for standardized addresses and zip codes Zip Code Lookup (http://zip4.usps.com/zip4/welcome.jsp). 6. Complete the following fields: Field Name R/O/C Description Country (vendor) R This is the Vendor's country abbreviation. Region (vendor) R This is state abbreviation in which the Vendor resides. PO Box (vendor) O This is the Vendor's Post Office (P.O.) Box address. Company postal code (vendor) O This is the Vendor's zip code of the Post Office (PO) address. 7. Click to view additional vendor address information fields are required. (Optional) 8. Complete the following fields: Field Name R/O/C Description Language (vendor) R This is the language of the Vendor. Telephone O (Telephone number) Enter three-digit area code and seven- digit telephone number. Fax (vendor) O This is the Vendor's FAX number/extension. Comments O Enter pertinent comments related to information on this screen. Note: Text added to this field is identified by change button located in the right middle section of the screen. 9. Click to verify data. Change, if necessary. The Create Vendor: Control screen appears. 10. Complete the following fields: Field Name R/O/C Description Customer R LEAVE BLANK.
  • 4. Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP) File name: OSUP- CREATEAVENDORMASTERRECO RD.DOC Reference Number: SDL Version: Final Last Modified: 11/17/2010 1:32:00 PM Parent Document Page 4 / 7 Field Name R/O/C Description Corporate Group R LEAVE BLANK. Tax Number 1 (individual) R This is the Vendor's Social Security Number, if the vendor is an individual. Tax Number 2 (company) R This is the Vendor's FEIN, if the Vendor is a company or corporation. Tax Office R LEAVE BLANK. Tax Number R LEAVE BLANK. 11. Click to verify data. The Create Vendor: Payment Transactions screen appears. Use this screen for Bank Transfer (T) payment methods. For Check payment methods, click and proceed to the next screen. Go to Step 17. 12. Complete the following fields: Field Name R/O/C Description Ctry (vendors) R (Country) Enter the country in which the Vendor's bank is located. Bank Key (vendors) R Enter the ABA routing number for the Vendor's bank. Bank Account (vendors) R Enter the Vendor's bank account number if the Bank Key field is completed. Acct. holder O (Account holder) Enter the name of the account holder if the name is not the same as the vendor's name. CK R (Bank Control key) Enter the Vendor's two-digit bank control key (01 for Checking Account) or (02 for Savings Account). 13. As required, leave the following fields BLANK: Field Name R/O/C Description BnkT R LEAVE BLANK. Reference details R LEAVE BLANK.
  • 5. Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP) File name: OSUP- CREATEAVENDORMASTERRECO RD.DOC Reference Number: SDL Version: Final Last Modified: 11/17/2010 1:32:00 PM Parent Document Page 5 / 7 Field Name R/O/C Description CollectAut. R LEAVE BLANK. 14. To view bank information; select the Bank Key field and click . 15. Complete the following fields: Field Name R/O/C Description Alternative payee O Enter the account number of the alternative payee if payments ARE NOT to be made directly to the Vendor to whom the payable is owed. DME indicator R LEAVE BLANK. Instruction key R LEAVE BLANK. Individual Spec. R (Individual Specifications) LEAVE BLANK. 16. Click to verify data. Change, if necessary. The Create Vendor: Accounting Information Accounting screen appears. 17. Complete the following fields: Field Name R/O/C Description Recon. Account R (Reconciliation Account) Enter 2110035 for the General Ledger account to which payments are posted. Sort key O The sort key specifies how the information is displayed when viewing line items (as on FBL1N). When 004 is specified, the line items are displayed by branch office; when 001 is displayed, the line items are displayed by posting date. Head Office R Enter the Vendor number identifying the Head Office for a branch location. Note: LEAVE BLANK if the Vendor is NOT a branch office. Cash Mgmnt group R LEAVE BLANK. Minority indic. R (Minority indicator) LEAVE BLANK. Certificatn date (1) R (Certification date) LEAVE BLANK. W. tax code R LEAVE BLANK. Prev. acct no. O (Previous Master Record Number) Enter the Vendor's Master Record number from the legacy system for record keeping.
  • 6. Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP) File name: OSUP- CREATEAVENDORMASTERRECO RD.DOC Reference Number: SDL Version: Final Last Modified: 11/17/2010 1:32:00 PM Parent Document Page 6 / 7 18. Click to verify data. Change, if necessary. The Create Vendor: Payment Transactions Accounting screen appears. 19. Complete the following fields: Field Name R/O/C Description Payment methods (vendor) R Select the Vendor's payment method. If payment is to be remitted via EFT to a garnishment vendor, BOTH “T” - employee/vendor – bank transfer and “Z” vendor check must be entered in this field. The appropriate EFT remit rule must also be entered in the applicable employee(s) garnishment record on Garnishment Document infotype (0194). Payment block (vendor) R Verify Free for payment defaults. Select blocked for payment to block all payments to Vendor, if necessary. Grouping key (vendor) R LEAVE BLANK. Pmnt meth. Supl. (vendor) R (Payment method supplement) LEAVE BLANK. 20. Select the Individual pmnt (Individual payment) check box to make payments for each vendor line item separately. 21. Click to verify data. Change, if necessary. The Create Vendor: Correspondence Accounting screen appears. 22. As required, complete/review the following fields: Field Name R/O/C Description Acctg clerk R (Accounting clerk) Choose the appropriate vendor grouping for the use in the payment proposal evaluation. Acct W/vendor R (Accounting with vendor) LEAVE BLANK. Clerk at vendor R Enter the vendor contact person. Act. clk tel. no. R (Accounting Clerk telephone number) Enter the vendor contact person's telephone number.
  • 7. Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP) File name: OSUP- CREATEAVENDORMASTERRECO RD.DOC Reference Number: SDL Version: Final Last Modified: 11/17/2010 1:32:00 PM Parent Document Page 7 / 7 Field Name R/O/C Description Clerk’s fax R (Clerk's Fax Number) Enter the vendor contact person's fax number. Clrk’s internet R (Clerk's internet) Enter the vendor contact person's email address or the vendor's web address. Account memo O Enter internal information on the vendor. 23. Click to verify data. Change, if necessary. The Last data screen reached pop-up box appears. 24. In the Last data screen reached pop-up box, click to save the vendor master record. 25. The information message “Vendor XXXXXXXXXX was created in company code 0010” appears. 26. Click until the SAP Easy Access screen appears. Comments None