This document discusses collecting and reporting apple count data. It explains that standardized questions and objective data collection allows comparison between groups over time. Decision were made regarding who collects data, what data is collected, where it is stored, when it is loaded, and how it is accessed and shared. The system demonstrated allows users associated with sites to add participants, courses, and attendance sessions. Reports mirroring the original spreadsheet can be generated. Potential issues concern verifying accurate participant counts by site. Updates could include custom data fields, additional reports, and administrative functions.

1. COUNTING APPLES
(DATA COLLECTION & REPORTING)
S. Todd McKee, MEd
Instructional Developer
Arkansas Geriatric Education Center (AGEC)
Geriatric Research Education and Clinical Center (GRECC)
Central Arkansas Veterans Healthcare System
Little Rock, AR

4. OBJECTIVES
• Apples are apples, aren’t they?
• Why do we have the spreadsheet?
• Decisions we made
• Our system (Demo)
• Questions

5. WHAT IS THIS?

6. IS THIS THE SAME?

7. OR THIS ONE?

8. WHAT ABOUT NOW?

9. HOW DO WE SORT IT OUT?

10. WHAT IS THIS?

11. DATA
• Standardized questions
• Objective
• Allows comparison among groups
• Numbers, numbers, numbers ...

12. REAL REASON

13. REAL REASON
150
113
75
38
2007 0
2008
2009
2010

14. REAL REASON
Green Red
150
113
75
38
2007 0
2008
2009
2010

15. DECISIONS WE MADE
• Who?
• What?
• Where?
• When?
• How?

16. DECISIONS WE MADE
• Who?
• Collect data
• Load data
• Access

17. DECISIONS WE MADE
• What?
• Data variables
• Report to others

18. DECISIONS WE MADE
• Where?
• Data housed
• Access

19. DECISIONS WE MADE
• When?
• Time for loading
• How long will it
take?

20. DECISIONS WE MADE
• How?
• Access
• Store
• Share

21. HOW WE HANDLE IT...
• User
• Associated with a Site
• Data entry
• Add Participants
• Add Course
• Add Sessions
• Reports

23. New User form

24. Simple
Administrative Menu
Proper order is
listed on right

25. List of all participants
for a site.
Click on “Add New” to
enter new participant

26. Participant form
with all fields

27. List of all participants
for a site.
Participants may be
Updated at any time.

28. All courses are
listed to edit or
“Add New”

30. Select the appropriate course to
add attendance.

31. All participants are listed
Simply check which are present

32. Administrative Menu
Additional Tasks include:
•! User Administration
•! Editing !
Sites/Organizations

33. Final Report that
mirrors the Excel
report.

34. ISSUES/UPDATES
• Issues
• Number of participants per site
• Verifying data entry
• Updates
• Custom data collection fields
• Additional Reports
• Additional administrative functions

35. QUESTIONS?
S. Todd McKee
todd@uams.edu