This document examines cost recovery programs for community use of school facilities. It finds that while schools aim to maximize community use of facilities, this increased use puts financial burdens on schools. On average, schools incur about $70 per student per year in costs from community use. However, many schools recover only a small portion of these costs through fees. The document provides best practices from schools that have successfully implemented cost recovery programs and increased the amount recovered each year. Recovering even a portion of costs can provide significant revenue for schools.
The document summarizes priorities for North Carolina public K-12 education in response to COVID-19 as presented by the NC State Board of Education and NC Department of Public Instruction to the NC General Assembly House Select Committee on Education. It outlines funding that has been appropriated, including for child nutrition, student support staff, exceptional children services, digital learning resources, and summer programming. It also lists additional funding needs for personal protective equipment, transportation, internet connectivity, holding school districts harmless for enrollment decreases, and continuing child nutrition support through federal waivers. The top priorities are presented as personal protective equipment, transportation funding, internet access, and holding districts harmless for enrollment changes due to COVID-19.
A list of reasons higher education institutions struggle financially - debt, enrollment, housing, operational expenses, tuition discounts, Covid expenses, and more.
The document summarizes the FY 2009-10 budget of the Hawaii Department of Education (DOE). It allocates $1.7 billion among major spending categories like the Weighted Student Formula (36%), federal funds (15%), special education (23%), facilities and transportation (6%), and centralized services (11%). It also breaks down average per-student expenditures for general, special education, and centralized support students.
The document summarizes the key budget drivers for the Franklin Public Schools district, with the largest expenses being salaries (75% of budget) and health insurance (8% of budget). Special education accounts for 16.7% of total enrollment and is a major cost driver due to tuition for out-of-district placements, transportation, and staffing costs for programs and services. The district strives to provide services to students with disabilities in the least restrictive environment possible while balancing student needs with fiscal responsibility.
Financial Issues of Consolidation-Nov 1 2011 ForumAl Rowell
The document discusses the potential financial impacts of consolidating the Lowndes County and Valdosta City school systems. It presents estimates from Community Unification for Educational Excellence (CUEE) that consolidation could cost $16 million annually or $8 million annually, requiring a millage rate increase of 5.74 mills or 2.871 mills. However, the document argues CUEE's numbers are inflated and misleading. It then provides estimates that consolidation would increase certain costs but decrease others, resulting in an estimated millage rate increase of 2.77 mills, or 19-20 mills total. The key financial question around consolidation is how the increased costs will be funded and how it will affect local taxpayers.
The NC Early Education Coalition is requesting $183.5 million in emergency funding from the NC General Assembly to support the child care industry during the COVID-19 crisis. This funding would cover increased costs for health supplies and cleaning, higher pay for teachers working in emergency child care, parent copayments, and replacing lost revenue to keep open and closed child care programs operating. Without this assistance, many child care programs may be forced to close, jeopardizing the availability of child care once restrictions lift and threatening the state's economic recovery.
Aashe article a deeper look the role of green funds on campuses-m.ozekiMieko Ozeki
Green funds have become a popular way to finance sustainability projects at colleges and universities over the past decade. The University of Colorado Boulder established one of the first green funds in 1973. Green funds support projects like renewable energy installations, energy efficiency upgrades, educational programs, and sustainability staff through student fees, donations, and grants. There are currently over 176 active green funds at North American colleges. Green funds have helped implement over $10 million in sustainability projects at schools in Tennessee alone. They provide learning opportunities for campus communities and pilot new technologies, though many are not intended as permanent funding sources.
Tyler Keys proposes using 2% of each student's tuition at Vanderbilt University to fund extracurricular activities, which are currently cost-prohibitive for many students. Experience Vanderbilt (EV) currently provides up to $500 per student for extracurriculars through private donations, but 62% of EV recipients have not participated in extracurriculars due to costs. Keys argues that using tuition funds could lessen financial burden, improve quality of life, involvement, retention, and make Vanderbilt more inclusive and competitive against peer schools.
The document summarizes priorities for North Carolina public K-12 education in response to COVID-19 as presented by the NC State Board of Education and NC Department of Public Instruction to the NC General Assembly House Select Committee on Education. It outlines funding that has been appropriated, including for child nutrition, student support staff, exceptional children services, digital learning resources, and summer programming. It also lists additional funding needs for personal protective equipment, transportation, internet connectivity, holding school districts harmless for enrollment decreases, and continuing child nutrition support through federal waivers. The top priorities are presented as personal protective equipment, transportation funding, internet access, and holding districts harmless for enrollment changes due to COVID-19.
A list of reasons higher education institutions struggle financially - debt, enrollment, housing, operational expenses, tuition discounts, Covid expenses, and more.
The document summarizes the FY 2009-10 budget of the Hawaii Department of Education (DOE). It allocates $1.7 billion among major spending categories like the Weighted Student Formula (36%), federal funds (15%), special education (23%), facilities and transportation (6%), and centralized services (11%). It also breaks down average per-student expenditures for general, special education, and centralized support students.
The document summarizes the key budget drivers for the Franklin Public Schools district, with the largest expenses being salaries (75% of budget) and health insurance (8% of budget). Special education accounts for 16.7% of total enrollment and is a major cost driver due to tuition for out-of-district placements, transportation, and staffing costs for programs and services. The district strives to provide services to students with disabilities in the least restrictive environment possible while balancing student needs with fiscal responsibility.
Financial Issues of Consolidation-Nov 1 2011 ForumAl Rowell
The document discusses the potential financial impacts of consolidating the Lowndes County and Valdosta City school systems. It presents estimates from Community Unification for Educational Excellence (CUEE) that consolidation could cost $16 million annually or $8 million annually, requiring a millage rate increase of 5.74 mills or 2.871 mills. However, the document argues CUEE's numbers are inflated and misleading. It then provides estimates that consolidation would increase certain costs but decrease others, resulting in an estimated millage rate increase of 2.77 mills, or 19-20 mills total. The key financial question around consolidation is how the increased costs will be funded and how it will affect local taxpayers.
The NC Early Education Coalition is requesting $183.5 million in emergency funding from the NC General Assembly to support the child care industry during the COVID-19 crisis. This funding would cover increased costs for health supplies and cleaning, higher pay for teachers working in emergency child care, parent copayments, and replacing lost revenue to keep open and closed child care programs operating. Without this assistance, many child care programs may be forced to close, jeopardizing the availability of child care once restrictions lift and threatening the state's economic recovery.
Aashe article a deeper look the role of green funds on campuses-m.ozekiMieko Ozeki
Green funds have become a popular way to finance sustainability projects at colleges and universities over the past decade. The University of Colorado Boulder established one of the first green funds in 1973. Green funds support projects like renewable energy installations, energy efficiency upgrades, educational programs, and sustainability staff through student fees, donations, and grants. There are currently over 176 active green funds at North American colleges. Green funds have helped implement over $10 million in sustainability projects at schools in Tennessee alone. They provide learning opportunities for campus communities and pilot new technologies, though many are not intended as permanent funding sources.
Tyler Keys proposes using 2% of each student's tuition at Vanderbilt University to fund extracurricular activities, which are currently cost-prohibitive for many students. Experience Vanderbilt (EV) currently provides up to $500 per student for extracurriculars through private donations, but 62% of EV recipients have not participated in extracurriculars due to costs. Keys argues that using tuition funds could lessen financial burden, improve quality of life, involvement, retention, and make Vanderbilt more inclusive and competitive against peer schools.
Presented on 9 July 2013 the Minnesota House Education Policy Committee held a hearing on integration policy at the Crosswinds Arts & Science School in Woodbury, MN.
This document summarizes discussions from a school district's long range master planning meeting. It discusses topics like grade configuration, enrollment projections, financial information, programming options, and community feedback. The steering committee is charged with analyzing different grade configuration and facility models, gathering public input, and making recommendations to improve the district's schools over the next 6-9 months.
Slide deck from Anoka-Hennepin School District's 2011 Levy Information Public Hearings Sept. 15 and 19. Anoka-Hennepin is a public school district just north of St. Paul and Minneapolis in Minnesota. Informational video (the first one) was provided by Lifetouch, Inc. at no cost to the taxpayers of the district.
Student Loans and the Impact of Pell GrantsHigherEdUtah
David A. Feitz presented on student debt and the impact of Pell Grants to the Utah State Board of Regents and Institutional Boards of Trustees on July 30, 2015. He discussed that Pell Grants are the largest source of grant aid for students but only cover a portion of tuition. Student loans have become the largest source of student aid in Utah, totaling $820 million in 2013-2014. While average student debt in Utah is lower than the national average, debt can still be a significant burden and students are most at risk of default if they do not complete their degree.
Dr. Marguerite Roza weighted student funding presentationMolly Osborne
The document discusses key considerations for designing a state education funding formula. It outlines that a formula should ensure equity for students, be flexible over time, use stable revenue sources, be simple and transparent, and emphasize continuous improvement. It also examines options for distributing funds, whether and how to incorporate local funding, providing flexibility while promoting improvement, and strategies for transitioning between formulas.
Water.org uses several financing approaches to address the water and sanitation finance gaps faced by communities at the base of the pyramid. Their WaterCredit model partners with microfinance institutions to provide loans for water and sanitation, mobilizing over $1 billion in commercial capital. Their WaterEquity investment funds use blended finance with philanthropic and private capital to invest in water enterprises. Technical assistance helps attract private investment by mitigating risks. These approaches have enabled Water.org's partners to reach over 10 million people across 13 countries. Lessons learned indicate demand for financing, the need to align offerings with institutional needs, and addressing policy barriers to encourage investment.
Tuition rising - why college costs so much (by ronald ehrenberg of cornell u...Mariah Sharp
This document discusses the rising costs of tuition at selective private colleges and universities. It identifies several factors that put upward pressure on tuition, including an "arms race" between top institutions to continually improve their quality and attract the best students, the shared governance model between trustees, administrators and faculty that makes cutting costs difficult, and federal government policies around financial aid and research funding. The document also notes how external factors like alumni, local governments, and rankings further incentivize higher spending and limit options to reduce costs. It concludes by examining how different models of resource allocation within universities can impact their ability to control expenses.
The document provides a summary of the Governor's Education Excellence Commission 2013-14 budget priorities preview. It outlines decreases in state funding for higher education since 2008 and increased tuition costs. It then discusses the economic and tax benefits of higher education for individuals and the state. The top three budget priorities are: 1) compensation increases for faculty and staff, 2) $16 million for mission-based performance funding, and 3) expanding teaching capacity and completions to reach a goal of 66% of Utahns with a postsecondary degree or certificate by 2020. Other priorities include operational costs, program funding, capital development projects, and land acquisitions.
The document discusses the Propoor Rewards for Environmental Services in Africa (PRESA) project. The objectives are to build interest in rewarding poor communities for environmental services in Africa. It outlines background on payments for ecosystem services globally and growing interest in pro-poor programs in Africa. The PRESA project would build on an existing Rewards for Upland Poor Environmental Services (RUPES) project in Asia, identifying opportunities to link to other projects and strengthen technical/livelihood aspects through site engagement, policy work, and community building.
The document discusses a proposed project called PRESA (Propoor Rewards for Environmental Services in Africa) that would build upon an existing project called RUPES (Rewarding the Upland Poor for Environmental Services) in Asia. PRESA would establish sites in Africa to test reward mechanisms for environmental services provided by smallholder farmers and communities. The objectives are to engage sites in testing approaches, engage in policy discussions, and build a community of practice around pro-poor rewards for environmental services. Several potential core project sites in countries like Tanzania, Uganda, Guinea, and Kenya are described.
Slides from a presentation to campus about the 2014-15 Saskatchewan budget and its implications for the University of Regina. Presentation delivered by Dr. Thomas Chase, Provost and Vice-President (Academic).
COVID-19 had immediate and long-term financial impacts on universities. In the immediate term, it reduced revenue from programs, auxiliaries, and state allocations in FY2020. It also increased some expenditures. In the long term, it adds uncertainty to revenue projections for FY2021 from tuition, state appropriations, gifts, and endowments. Universities must prepare budgets conservatively and may need to cut expenditures, posing difficult questions about priorities and resource allocation. After the pandemic passes, universities will need to restore operations and reserve funds over several years.
This document summarizes a study on whether publicly funded private school choice programs save money. It finds that 10 school voucher programs have saved $1.7 billion over 20 years, serving over 500,000 students. On average, vouchers cost $5,637 per student while the estimated public school cost is $9,647. However, some voucher students would have attended private school anyway, so the average savings per voucher student is estimated to be $3,375. The return on investment for voucher programs ranges from 20.9% to 167.1% and averages around 50-60% over time. However, the impact of vouchers on public school systems is still relatively small at around 1% of students nationally.
Sustainability in water and sanitation services refers to whether services and hygiene practices continue to provide benefits over time without limits. Key factors for sustainable services include effective operation and maintenance, financial sustainability through cost recovery, and appropriate community participation, awareness, and management structures. Sustainability requires addressing social, governance, financial, technical, and institutional issues to ensure services are maintained and benefits last.
This document discusses accelerated cost recovery and depreciation. It covers topics such as capitalized costs versus operating expenses, depreciation legislation including MACRS, terminology, adjusted tax basis, repair regulations, depreciation methods, conventions for personal and real property, section 179 expensing, and bonus depreciation. Key points include how depreciation and amortization allow businesses to recover capitalized costs of assets over time for tax purposes.
The document defines early recovery as restoring the capacity of institutions and communities to recover from conflict or natural disaster. It distinguishes early recovery from humanitarian and development activities. Early recovery bridges humanitarian assistance and development by applying development principles in humanitarian situations. It aims to generate nationally-owned recovery processes and address the underlying causes of crises through restoring basic services and livelihoods.
Lessons Learned from Working At Scale for Better Hygiene & Sanitation Practices WASHplus
The document discusses lessons learned from large-scale hygiene and sanitation programs in Ethiopia and Madagascar. Key points include:
1) Working at scale requires a systems approach that coordinates all stakeholders toward common goals like reducing disease. It is more than just scaling up isolated projects.
2) Successful programs in Ethiopia and Madagascar used a hygiene improvement framework, prioritized behavior change, sustainability, and wide coverage.
3) Starting with leadership buy-in, capacity building of local actors, and community-led approaches led to encouraging results and outcomes at scale. Flexibility and learning-by-doing were also important.
Cost recovery in Urban Local Bodies_Ramakrishna Nallathiga,NICMAR_May 2014India Water Portal
This presentation by Ramakrishna Nallathiga, an Associate Professor at National Institute of Construction Management Research (NICMAR), Pune, gives an approach to costing of urban services and the methodology for user pricing/ user charge levy to recover these costs.
This document discusses local financing mechanisms for water, sanitation, and hygiene (WASH) services. It outlines the need to increase coverage of water and sanitation services globally. Local finance mechanisms aim to ensure sufficient long-term revenue for service delivery, quality improvements, and expanding coverage, especially for low-income consumers. Actors that can help access local financing include funds, microfinance institutions, small towns, the domestic private sector, and utilities. An enabling environment for local financing requires support at the policy, intermediate, and community levels, including capacity building, decentralized fiscal revenues, and transparent community-level management. Constraints to innovative local financing include limited outreach, diversification, and additional finance not always being the solution
Presentation and live webinar hosted by California Community Foundation for donors interested in assisting their favorite nonprofits in capacity building.
You can also view the webinar at our YouTube page www.youtube.com/CalfundTV!
Presented on 9 July 2013 the Minnesota House Education Policy Committee held a hearing on integration policy at the Crosswinds Arts & Science School in Woodbury, MN.
This document summarizes discussions from a school district's long range master planning meeting. It discusses topics like grade configuration, enrollment projections, financial information, programming options, and community feedback. The steering committee is charged with analyzing different grade configuration and facility models, gathering public input, and making recommendations to improve the district's schools over the next 6-9 months.
Slide deck from Anoka-Hennepin School District's 2011 Levy Information Public Hearings Sept. 15 and 19. Anoka-Hennepin is a public school district just north of St. Paul and Minneapolis in Minnesota. Informational video (the first one) was provided by Lifetouch, Inc. at no cost to the taxpayers of the district.
Student Loans and the Impact of Pell GrantsHigherEdUtah
David A. Feitz presented on student debt and the impact of Pell Grants to the Utah State Board of Regents and Institutional Boards of Trustees on July 30, 2015. He discussed that Pell Grants are the largest source of grant aid for students but only cover a portion of tuition. Student loans have become the largest source of student aid in Utah, totaling $820 million in 2013-2014. While average student debt in Utah is lower than the national average, debt can still be a significant burden and students are most at risk of default if they do not complete their degree.
Dr. Marguerite Roza weighted student funding presentationMolly Osborne
The document discusses key considerations for designing a state education funding formula. It outlines that a formula should ensure equity for students, be flexible over time, use stable revenue sources, be simple and transparent, and emphasize continuous improvement. It also examines options for distributing funds, whether and how to incorporate local funding, providing flexibility while promoting improvement, and strategies for transitioning between formulas.
Water.org uses several financing approaches to address the water and sanitation finance gaps faced by communities at the base of the pyramid. Their WaterCredit model partners with microfinance institutions to provide loans for water and sanitation, mobilizing over $1 billion in commercial capital. Their WaterEquity investment funds use blended finance with philanthropic and private capital to invest in water enterprises. Technical assistance helps attract private investment by mitigating risks. These approaches have enabled Water.org's partners to reach over 10 million people across 13 countries. Lessons learned indicate demand for financing, the need to align offerings with institutional needs, and addressing policy barriers to encourage investment.
Tuition rising - why college costs so much (by ronald ehrenberg of cornell u...Mariah Sharp
This document discusses the rising costs of tuition at selective private colleges and universities. It identifies several factors that put upward pressure on tuition, including an "arms race" between top institutions to continually improve their quality and attract the best students, the shared governance model between trustees, administrators and faculty that makes cutting costs difficult, and federal government policies around financial aid and research funding. The document also notes how external factors like alumni, local governments, and rankings further incentivize higher spending and limit options to reduce costs. It concludes by examining how different models of resource allocation within universities can impact their ability to control expenses.
The document provides a summary of the Governor's Education Excellence Commission 2013-14 budget priorities preview. It outlines decreases in state funding for higher education since 2008 and increased tuition costs. It then discusses the economic and tax benefits of higher education for individuals and the state. The top three budget priorities are: 1) compensation increases for faculty and staff, 2) $16 million for mission-based performance funding, and 3) expanding teaching capacity and completions to reach a goal of 66% of Utahns with a postsecondary degree or certificate by 2020. Other priorities include operational costs, program funding, capital development projects, and land acquisitions.
The document discusses the Propoor Rewards for Environmental Services in Africa (PRESA) project. The objectives are to build interest in rewarding poor communities for environmental services in Africa. It outlines background on payments for ecosystem services globally and growing interest in pro-poor programs in Africa. The PRESA project would build on an existing Rewards for Upland Poor Environmental Services (RUPES) project in Asia, identifying opportunities to link to other projects and strengthen technical/livelihood aspects through site engagement, policy work, and community building.
The document discusses a proposed project called PRESA (Propoor Rewards for Environmental Services in Africa) that would build upon an existing project called RUPES (Rewarding the Upland Poor for Environmental Services) in Asia. PRESA would establish sites in Africa to test reward mechanisms for environmental services provided by smallholder farmers and communities. The objectives are to engage sites in testing approaches, engage in policy discussions, and build a community of practice around pro-poor rewards for environmental services. Several potential core project sites in countries like Tanzania, Uganda, Guinea, and Kenya are described.
Slides from a presentation to campus about the 2014-15 Saskatchewan budget and its implications for the University of Regina. Presentation delivered by Dr. Thomas Chase, Provost and Vice-President (Academic).
COVID-19 had immediate and long-term financial impacts on universities. In the immediate term, it reduced revenue from programs, auxiliaries, and state allocations in FY2020. It also increased some expenditures. In the long term, it adds uncertainty to revenue projections for FY2021 from tuition, state appropriations, gifts, and endowments. Universities must prepare budgets conservatively and may need to cut expenditures, posing difficult questions about priorities and resource allocation. After the pandemic passes, universities will need to restore operations and reserve funds over several years.
This document summarizes a study on whether publicly funded private school choice programs save money. It finds that 10 school voucher programs have saved $1.7 billion over 20 years, serving over 500,000 students. On average, vouchers cost $5,637 per student while the estimated public school cost is $9,647. However, some voucher students would have attended private school anyway, so the average savings per voucher student is estimated to be $3,375. The return on investment for voucher programs ranges from 20.9% to 167.1% and averages around 50-60% over time. However, the impact of vouchers on public school systems is still relatively small at around 1% of students nationally.
Sustainability in water and sanitation services refers to whether services and hygiene practices continue to provide benefits over time without limits. Key factors for sustainable services include effective operation and maintenance, financial sustainability through cost recovery, and appropriate community participation, awareness, and management structures. Sustainability requires addressing social, governance, financial, technical, and institutional issues to ensure services are maintained and benefits last.
This document discusses accelerated cost recovery and depreciation. It covers topics such as capitalized costs versus operating expenses, depreciation legislation including MACRS, terminology, adjusted tax basis, repair regulations, depreciation methods, conventions for personal and real property, section 179 expensing, and bonus depreciation. Key points include how depreciation and amortization allow businesses to recover capitalized costs of assets over time for tax purposes.
The document defines early recovery as restoring the capacity of institutions and communities to recover from conflict or natural disaster. It distinguishes early recovery from humanitarian and development activities. Early recovery bridges humanitarian assistance and development by applying development principles in humanitarian situations. It aims to generate nationally-owned recovery processes and address the underlying causes of crises through restoring basic services and livelihoods.
Lessons Learned from Working At Scale for Better Hygiene & Sanitation Practices WASHplus
The document discusses lessons learned from large-scale hygiene and sanitation programs in Ethiopia and Madagascar. Key points include:
1) Working at scale requires a systems approach that coordinates all stakeholders toward common goals like reducing disease. It is more than just scaling up isolated projects.
2) Successful programs in Ethiopia and Madagascar used a hygiene improvement framework, prioritized behavior change, sustainability, and wide coverage.
3) Starting with leadership buy-in, capacity building of local actors, and community-led approaches led to encouraging results and outcomes at scale. Flexibility and learning-by-doing were also important.
Cost recovery in Urban Local Bodies_Ramakrishna Nallathiga,NICMAR_May 2014India Water Portal
This presentation by Ramakrishna Nallathiga, an Associate Professor at National Institute of Construction Management Research (NICMAR), Pune, gives an approach to costing of urban services and the methodology for user pricing/ user charge levy to recover these costs.
This document discusses local financing mechanisms for water, sanitation, and hygiene (WASH) services. It outlines the need to increase coverage of water and sanitation services globally. Local finance mechanisms aim to ensure sufficient long-term revenue for service delivery, quality improvements, and expanding coverage, especially for low-income consumers. Actors that can help access local financing include funds, microfinance institutions, small towns, the domestic private sector, and utilities. An enabling environment for local financing requires support at the policy, intermediate, and community levels, including capacity building, decentralized fiscal revenues, and transparent community-level management. Constraints to innovative local financing include limited outreach, diversification, and additional finance not always being the solution
Presentation and live webinar hosted by California Community Foundation for donors interested in assisting their favorite nonprofits in capacity building.
You can also view the webinar at our YouTube page www.youtube.com/CalfundTV!
Deploying a Disaster Recovery Site on AWS: Minimal Cost with Maximum EfficiencyAmazon Web Services
In the event of a disaster, you need to be able to recover lost data quickly to ensure business continuity. For critical applications, keeping your time to recover and data loss to a minimum as well as optimizing your overall capital expense can be challenging. This session presents AWS features and services along with Disaster Recovery architectures that you can leverage when building highly available and disaster resilient applications. We will provide recommendations on how to improve your Disaster Recovery plan and discuss example scenarios showing how to recover from a disaster.
Concept of energy transmission & distribution ZunAib Ali
Downlaod is NOW Allowed (08/06/2016)
for more help: email me at zunaib_91@yahoo.com
Purpose of Electrical Transmission System
Main Parts of Power System
One-Line Diagram of Generating Station
Main Parts of Generating Station
Components of a Transmission Line
The Efficient Event - Savings Summit 2013SchoolDude
Approximately 98% of schools lose money on community use of their facilities. Learn how you can identify and reduce the hidden costs of campus events, while lessening the burden on your maintenance and operations team.
The document summarizes information presented to a citizens' panel reviewing a school district. It provides an overview of the district's operations, including 19,284 students across 38 facilities. It discusses the district's achievements but also challenges around accountability, expectations, and lack of funding compared to neighboring districts. The panel is examining priorities like academic programs, resources, and safety/security to advise the school board on needs and budget choices.
The Efficient Event - California Savings Summit 2013SchoolDude
Approximately 98% of schools lose money on community use of their facilities. Learn how you can identify and reduce the hidden costs of campus events, while lessening the burden on your maintenance and operations team.
The document allocates $248 million in funding over 2 years to support various education recovery initiatives in North Carolina. Major allocations include $50 million for after-school enrichment programs, $19 million each for low-performing district support and mastery-based learning programs, and $30 million for high-impact tutoring initiatives. An additional $25 million fund is reserved for flexible spending to address emerging needs.
This document summarizes Dr. Andres Alonso's first year as CEO of Baltimore City Public Schools. It discusses his goals of improving student outcomes, establishing public trust, and increasing accountability. It outlines the major initiatives in his first year, including implementing Fair Student Funding to allocate resources equitably, hiring new principals, creating small transformation schools, and improving special education services. It also discusses progress made in improving school safety, student achievement on standardized tests, and engaging families and communities.
This document discusses resource allocation and strategic resource use for superintendents. It provides an overview of current education funding challenges, how funding varies across states and districts, and what districts typically spend their money on. Most districts spend 50-60% of their budgets on instruction and 80-90% of school budgets go to staff costs. While past research found no relationship between spending levels and student outcomes, more recent studies show sustained spending increases can improve student achievement, especially in low-income districts, if funds are used strategically. The key is using limited resources as effectively as possible to equitably impact student outcomes.
This document discusses resource allocation and the role of the superintendent. It begins with an introduction that asks what strategic resource use looks like and what superintendents must know and do to maximize limited resources. It then provides context on education funding trends, how funds are typically allocated between central administration, school-level spending, and spending categories. It notes that while spending levels alone have not been correlated with performance, more targeted spending increases can positively impact student outcomes. Common misalignments are discussed, such as spending on practices not linked to student performance. Overcoming barriers to realigning resources is challenging but necessary for transformation.
This document discusses resource allocation and strategic resource use for superintendents. It provides an overview of current education funding challenges, how funds are typically allocated, and the relationship between spending levels and student performance. While past research found no clear link between spending levels and outcomes, more recent studies show sustained spending increases can improve student achievement and attainment, especially for low-income students, if funds are used strategically. The document emphasizes that how well resources are used matters more than just how much is spent, and clarity on resource use is key to making the case for greater investment in education.
This document summarizes sustainability initiatives at Prairie State College in fiscal year 2014. It outlines that PSC was recognized as a Silver Level Compact School by the governor for its sustainability efforts. It also discusses the college's participation in recycling and alternative energy programs, grants received to support sustainability, and student engagement events like a leadership training and sustainability summit.
2019 legislative presentation for sbe fall work session 10.31.2018EducationNC
This document outlines budget proposals and legislative priorities for North Carolina's Department of Public Instruction (DPI) and State Board of Education (SBE) for 2019. Key items include:
- A proposed $190 million expansion budget for K-12 public schools, including funding to increase salaries, hire more school support staff, support low-performing schools, and provide professional development.
- Non-appropriation legislative requests focused on accountability, school performance measures, and flexibility for innovative school districts.
- Budget priorities aligned with SBE goals like excellent educators, educational equity, and using data to inform decisions and allocate resources effectively.
Another common pitfall we see is the treatment of blended learning as a standalone education program instead of integrated into the costs associated with day-to-day instruction.
Assessing cost trade offs within the ongoing instructional budget will allow blended learning to be both scalable and sustainable.
Campus Compact has conducted an annual membership survey since 1987 with the goal to help the organization and its member campuses track the extent of civic engagement activity in order to implement ongoing improvements. Campus Compact members should be proud of their role in educating students for responsible citizenship, strengthening communities, and fulfilling the public purpose of higher education. This year's results tell a story of continued growth in support structures for campus engagement, leading to notable levels of engagement with students, faculty, and community partners.
The document discusses methods and best practices for budget planning in education. It provides details on the costs of education in the Philippines from grade school through college, including average annual tuition costs. It then offers steps for school budget preparation, such as understanding previous budgets, making assumptions, establishing priorities, staffing priorities, and budgeting for staff expenses before finalizing and sharing the budget. The best practices highlighted include developing a budget calendar, starting early and planning for uncertainties, leveraging projections, participating in meetings, prioritizing line items, and creating multiple budget scenarios.
The document discusses two internship programs created by Halifax County Schools to address issues arising from the COVID-19 pandemic. The IT Helpdesk Internship program provided students to help repair devices as more learning went remote, addressing a lack of repair staff. The Solar Apprenticeship program offered students hands-on training in solar energy skills over summer 2021, allowing them to earn certifications. Both programs gave students real-world experience and career credentials while helping the school address needs during the pandemic.
How postsecondary institutions can use financial aid, scholarships, and other funding to strategically increase student yield and retention under the shifting models in Higher Education
Maintenance and other Operating Expenses MOOE and School Based Management SBM...ijtsrd
The study investigated the extent of Maintenance and Other Operating Expenses MOOE utilization relating to School Based Management SBM performance of public secondary schools in Samar Island for school years 2016 2019. Jericho D. Ecija "Maintenance and other Operating Expenses (MOOE) and School Based Management (SBM) Performance of Secondary Schools in Samar Island" Published in International Journal of Trend in Scientific Research and Development (ijtsrd), ISSN: 2456-6470, Volume-5 | Issue-1 , December 2020, URL: https://www.ijtsrd.com/papers/ijtsrd38096.pdf Paper URL : https://www.ijtsrd.com/management/public-sector-management/38096/maintenance-and-other-operating-expenses-mooe-and-school-based-management-sbm-performance-of-secondary-schools-in-samar-island/jericho-d-ecija
Enrollment management as a fiscal strategy finalSukhwant Jhaj
The document summarizes discussions from the LTIFS Forum on Enrollment Management as a Fiscal Strategy. It outlines recommendations to establish enrollment management principles, set targets for increasing non-resident, international, and minority student enrollment. It also recommends setting retention and graduation rate targets. The forum discussed aligning recruitment and retention activities with the university's mission and establishing a tuition management committee.
Research paper you research should be on equal employment oppoSHIVA101531
The grant proposal requests $20,000 to fund a curricular technology integration project at a networked charter school. The funds will be used to purchase 29 computer hardware units ($10,000) for classrooms and a computer lab. The remaining $10,000 will support software, staff development, technical support, and maintenance costs. The project aims to enhance student learning through improved access to technology resources and a more engaging teaching approach. It will be implemented over six months through hardware/software installation, staff training, and system configuration. Partnerships with government and private funders will provide the requested funding.
Spring 2009 Finance Presentation For Pt As V2jhackett
Explanation of Weld County School District 6's current financial picture, budget priorities, and how the district compares to other districts in the region.
1. Examining the successful implementation
of cost recovery programs in our schools.
Recovering Costs for
the Community Use
of Our Schools
W H I T E P A P E R
2. Recovering Costs for
the Community Use
of Our Schools
Nationwide, educational institutions like yours are experiencing
exponential growth in both on- and off-campus events, resulting in
a constant competition for facility and transportation resources.
Additionally, the events explosion puts further demands on your
limited support staff. Then there’s the cost.
This white paper examines 10 years of data collected from more
than 1,700 educational institutions, and summarizes the advice
and best practices for cost recovery from facility use administrators
across the U.S.
3. The Cost Recovery
Champions We Interviewed
A special thanks to these facility scheduling champions, who assisted
SchoolDude with the analysis necessary to compile this white paper.
We appreciate their time and willingness to share with others their
best practices in achieving cost recovery for their schools.
LauriRainwater–Maintenance,ClaytonSchoolDistrict,MO
KimStutzman–SupportServices,TumwaterSchoolDistrict#33,WA.
WadeBrosius–Facilities,GarnetValleySchoolDistrict,PA
FredPamonag–ManagerofFacilityTechnology-SeattlePublicSchools,WA
JerriAnnYznaga–FacilityScheduler–EanesISD,TX
KimberlyRhodes–OperationsManagerFiscalServices–AlbemarleCountyPS–VA
DeniseWoolridge–FacilityUsageManager–RockwoodSD–MO
MichelleWilson–FacilityCoordinator–LeanderISD-TX
Recovering Costs for the Community Use of Our Schools 1
4. Recovering Costs to Find Relief
Maximizing Opportunities
Meeting Demands
Impact of Facility Use on Schools
Recovering Funds
Getting Started and Continuous
Improvement is Key
Implementing Success
Ending Debates
Conclusion
3
4
5
7
9
13
15
21
22
TABLE OF CONTENTS
Recovering Costs for the Community Use of Our Schools 2
5. Recovering Costs
to Find Relief
In this time of continually tightening budgets, school business officials and facility
leaders are challenged to identify alternate sources of income and more effective ways
to cut operating costs. One trend that is increasing the financial burden on operating
staffs and budgets is the use of school facilities by the community. This trend reflects
growing sentiment that school facilities should be used more frequently because
taxpayers and other stakeholders have invested billions in these assets.
However, facility usage by outside groups strains already tight budgets and limited
staff by creating high demand for a district’s support services teams (custodial,
maintenance, IT, athletics) and generating additional costs in the form of utilities,
custodial overtime and wear and tear on equipment and facilities. While educational
professionals recognize that the use of school facilities by the community
must be supported, they also must acknowledge that some of these related
costs must be recovered.
Recovering Costs for the Community Use of Our Schools 3
6. Maximizing Opportunities
In 2002, SchoolDude surveyed its clients regarding their organizations’ desires and
current policies concerning community use of school buildings. The responses
indicated that usage of facilities by outside parties was a high priority, as well as a
service districts hoped to continue and even improve.
Almost all respondents were committed to using facilities for extra-curricular events,
and most shared a common goal to fully maximize the use of facilities to better serve
their communities (Figure 1).
Recovering Costs for the Community Use of Our Schools 4
What phrase best describes your district’s policies towards the
scheduling of your facilities outside of normal educational needs?
Our goal is to fully maximize the
use of facilities to better serve
the community
We allow the facilities to be used
for only a limited number of
extracurricular uses
We try to use the facilities for
anything other than the districts
education needs
0 50 100 150 200 250 300 350 450
Figure 1
7. Meeting Demands
This commitment of facilities for community use leads to the inevitable rising costs
entailed by being a benefactor to the community. Incurring additional costs to
accommodate public use of facilities presents an incremental problem to already
money-tight districts.
A 10 year study of more than 1,700 school districts, colleges and private schools using
SchoolDude’s facility scheduling solution examines how educational professionals
nationwide are coping with this demand for community use of school facilities. The
sampling revealed that the average Public K-12 district holds nearly one event per
studentperyear.Thetop20%ofdistrictshavenearlyoneandahalfeventsperstudent
per year (Figure 2).
Recovering Costs for the Community Use of Our Schools 5
Figure 2
3.2
3.0
2.8
2.6
2.4
2.2
2.0
1.8
1.6
1.4
1.2
1.0
0.8
0.6
0.4
0.2
0.0
0.93 AVERAGE EVENTS PER STUDENT 2014
1.49 TOP 20% EVENTS PER STUDENT 2014
Calendar Year 2014
>>
8. Meeting Demands (cont'd)
While one event per student per year is a good rule of thumb, it’s important to note that
the size of a district influences this benchmark. The data shows that the larger a district,
the less events per student are held annually.
For school systems with more than 5,000 students, the average number of events per
student drops to less than one event per student per year. Annual averages for the
numberofeventsperstudentrangefrom.37forthelargestdistrictsintheUS,to1.77for
the smallest, depending on enrollment size of the district (Figure 3).
Recovering Costs for the Community Use of Our Schools 6
Figure 3
ENROLLMENT
RANGE
AVG TOTAL
EVENTS 2014
AVG EVENTS/
STUDENT/2014
TOP
20%
< 1,000 1,018 1.77 2.42
1,000-2,499 2,132 1.20 1.86
2,500-5,000 3,506 0.95 1.49
5,000-14,999 5,949 0.71 1.23
15,000-24,999 10,354 0.53 0.85
25,000-49,999 15,079 0.43 0.68
> 50,000 34,582 0.37 0.55
9. Impact of Facility Use
on School
There are a myriad of activities going on at every institution during the school day as well
as afterhours, for school related activities as well as community events and outside
groups. WhatisoftenoverlookedintheFacilityUseconversationisthefinancialimpactall
of these rentals have on an institution.
Scheduling events and coordinating support services is a complicated process that
involvesmanystakeholders. Betweencheckingspacesforavailability,routingpermitsfor
approval through multiple channels, notifying service providers and checking for proof of
insurance; principals and site secretaries, the business office, department heads and
teachers, as well as the food services, custodial, technology / AV, energy management,
and maintenance departments could all be all involved in a single permit request. At the
end of the day, limited resources make it challenging to support the facility use process.
Recovering Costs for the Community Use of Our Schools 7
>>
10. Impact of Facility Use
on School (cont'd)
Taking into consideration all those moving parts and associating a cost with each one, it
starts to add up quickly. SchoolDude estimates schools incur about $70 per student per
year due to Facility Use (Figure 4). And while Public K-12 schools are not a for profit
business,pressurefromshrinkingoperationsbudgetsforceschoolstothinkabouthowto
minimize the loss they incur from Facility Use.
Recovering Costs for the Community Use of Our Schools 8
Figure 4
SCHOOL DISTRICT
ESTIMATES
Estimated Costs for Facility Rental / Facility Usage / Non Standard Events
Date Entry Fields
Researched Estimated Values (can be overwritten with a more accurate value)
Calculated Estimated Values (can be overwritten with a more accurate value)
Calculated Values (derived answers should not be overwritten)
Costs Recovered (invoiced & Collected) Annually $ –
Number of Students 5,000
1.00
5,000
35
60
$256
$330
10.0%
1.5%
Number of Events per student per year
Number of Events per year
Administrative Staff Time per event (minutes)
Custodial Time per event (minutes)
Energy Costs per student/per year
M&O Costs per student/per year
Energy Increase, related to events
M&O Increase/Wear & Tear, related to events
Staff Time (hours) per year
Custodial Time (hours) per year
Total Energy Cost per year
Total M&O per year
Staff Time
Custodial
Energy
M&O / Wear & Tear
Estimated Cost of Events
RESULTS
$ 350, 667 $70 per student
2,917
5,000
$ 72,917
$ 24,750
$ 128,000
$ 125,000
$ 1,280,000
$ 1,650,000
$25
$25
10.0%
1.5%
=
=
=
=
hrs @
hrs @
@
@
$ 72,917
$ 24,750
$ 128,000
$ 125,000
11. Recovering Funds
Theissueathandishowtokeepfacilityusefromcostingschoolsystemsmoneytheysimply
can’t afford to donate to the community. Most agree that the rising use of schools by the
community adds costs and burdens operating budgets due to increased custodial labor
costs (e.g. overtime), energy costs and increased maintenance costs. But each school
districtusesitsownuniquestrategytomanagethecommunityuseofschools.Eachhasits
own fee schedules, policies, “do not charge” lists, tiered structures, add-on charges and
leadershipphilosophy.
Apracticalmeasureofhowwellaschooldistrictisrecoveringaportionofthesecostsisthe
study of annual cost recovery income, which is collected by the district for the community
use of schools. SchoolDude’s sample set of participants included organizations ranging in
size from those with less than 150 students to ones with more than 175,000 students. To
compare districts of varying sizes, SchoolDude developed a metric of “cost recovery per
student”toallowcomparisonsacrossthesizespectrum.
Recovering Costs for the Community Use of Our Schools 9
>>
Figure 5
90
85
80
75
70
65
60
55
50
45
40
35
30
25
20
15
10
5
0
Calendar Year 2014
$18.68 - AVERAGE
$27.75 - TOP 20%
12. Recovering Funds (cont'd)
Given this scale, it’s easy to demonstrate not only a district’s cost recovery from the
previous year, but also an average cost recovery opportunity per student. From this
information, SchoolDude estimates that the average district recovers $18.68 per student
inannualincome(Figure5). Districtsinthetop20%exceed$27perstudentannually,and
districtsinthe90thpercentilerecovermorethan$43perstudentannually(Figure6).
Recovering Costs for the Community Use of Our Schools 10
NEW JERSEY
Englewood BOE
East Brunswick
Kenilworth Board of Education
North Brunswick Township
Hopewell Valley Regional School District
NEW YORK
Clarkstown CSD
White Plains CSD
Chappaqua CSD
CONNECTICUT
Regional SD #15 Middlebury
MISSOURI
Kirkwood R-VII
ILLINOIS
Lake Forest District 67 & 115
NORTH CAROLINA
Chapel Hill-Carrboro City Schools
VIRGINIA
Falls Church City
Public Schools
PENNSYLVANIA
Upper Saint Clair School District
Great Valley School District
DELAWARE
Appoquinimink School District
TEXAS
Eanes ISD
ARIZONA
Vail School District
CALIFORNIA
Tamalpais Union HS District
Yolo County Office of Education
Campbell Union High School District
Albany Unified School District
Laguna Beach USD
MICHIGAN
Whitmore Lake Public Schools
Lake Orion Community Schools
WISCONSIN
Shorewood School District
Mequon - Thiensville School District
OREGON
Sisters School District 6
Plainville Public Schools
Milton Public Schools
City of Newton Schools
Reading Public Schools
Woburn Public Schools
Quincy Public Schools
Bellingham Public Schools
Chelmsford Public Schools
Barnstable Public Schools
East Bridgewater Public Schools
MASSACHUSETTSDistricts in the 90th Percentile
Figure 6
>>
14. Recovering Funds (cont'd)
Taking into consideration the average and top 20% cost recovery rates of the entire
sample, the chart below illustrates the annual cost recovery opportunities for
various-sized school districts (Figure 8). A typical school district of 5,000 students can
recover an average of nearly $76,000 per year, and with a diligent cost recovery program,
can recover well over $165,000 per year. A large district of 35,000 students can recover an
average of $479,000 and with a diligent cost recovery program well over $765,000- an
equivalentof15FTEs.
Recovering Costs for the Community Use of Our Schools 12
Figure 8
ENROLLMENT
RANGE
AVG INVOICED
TOTAL 2014
AVG INVOICED/
STUDENT/2014
TOP
20%
< 1,000 $12,585 $27.13 $35.50
1,000-2,499 $34,752 $19.30 $30.32
2,500-5,000 $76,186 $20.39 $33.47
5,000-14,999 $161,347 $18.77 $29.97
15,000-24,999 $261,451 $14.25 $17.62
25,000-49,999 $461,221 $13.69 $21.86
> 50,000 $1,328,954 $15.06 $23.70
>>
15. Getting Started and
Continuous Improvement
is Key
Through research and studying clients’ experiences, SchoolDude discovered that many
districts, once they begin a cost recovery program, improve cost recovery year over year.
Figure8showsschoolsystemsthataredoingexceptionallywellwithcostrecoveryoverafour
yearinterval.Thecriteriausedtoselecttheseschoolsystemsareasfollows:
The upcoming chart (Figure 9) show that school districts and educational institutions have
successfullyintroducedinvoicingprogramsandthatmanyareincreasingtheirrecoveryofcosts
for community use year over year. However, in the population of more than 1,700 institutions
examined, more than 65% were invoicing less than $5 per student per year, or were not
invoicingatall.Interviewswiththesedistrictsrevealedavarietyofroadblocksgenerallyrelated
to the materials, processes, and know-how to get started. The remainder of the paper is
dedicated to best practices and resources from institutions successfully invoicing to offer
informationandtohelpotherslaunchinvoicingprograms.Thekeyistogetstarted.
• Higher than average cost recovery income relative to student enrollment
• Steadily growing cost recovery over several years
Recovering Costs for the Community Use of Our Schools 13
>>
16. Getting Started and
Continuous Improvement
is Key (cont'd)
Recovering Costs for the Community Use of Our Schools 14
DISTRICT - STATE - ENROLLMENT
Falls Church City Public Schools-VA- 2,084
East Brunswick-NJ- 8,725
Plainville Public Schools-MA- 803
Kenilworth Board of Education-NJ- 1,258
Appoquinimink School District-DE- 9,319
Vail School District-AZ- 10,615
Albany Unified School District-CA- 3,882
White Plains CSD-NY- 7,134
Barnstable Public Schools-MA- 4,153
Norwood Public Schools-MA- 3,454
East Bridgewater Public Schools-MA- 2,314
Woodburn Public Schools-MA- 4,809
Thompson School District-CO- 15,310
Clarkston Community Schools-MI- 8,160
Chelmsford Public Schools-MA- 5,307
Campbell Union School District-CA- 7,555
Whitefish Bay-WI- 2,989
Orange County Public School-FL- 176,008
Colts Neck Township-NJ- 1,244
Lenape Regional HS District-NJ- 7,557
JO Combs School District-AZ- 4,290
Olmstead Falls City Schools-OH- 3,777
2011 2012
2013 2014
INVOICED PER STUDENT PER YEAR TREND
0 20 40 60 80 100 120 140
Figure 9
17. Implementing Success
Many successful school systems were interviewed about their procedures and lessons
learned while implementing their cost recovery program. Based on these clients’
successes, applying the following best practices could assist with successfully
implementing or improving a facility use program:
DISTRIBUTE EVENT MANAGEMENT: It is critical to find a balance
between which aspects of the process are centralized and which are
distributed. Consideration should be given to school personnel regarding
control and decision-making so authorization of who can use the school
at what times can be centralized or distributed as appropriate. Districts
with the most successful facility scheduling programs have determined
that billing and policies must be centralized. Concerns such as risk
management and community image drive this need for centralization.
However, a method must also be created to allow decentralized
decision-making regarding groups, event conflicts and ownership of the
schools. The ability to empower school-level administrators, while at the
same time maintaining centralized invoicing and policies, makes having
both centralized and decentralized processes a necessity. An automated,
role-based, multi-user facility scheduling solution makes this possible.
This holds true for Leander ISD in Texas and Seattle Public Schools in
Washington. Both districts have Site Administrators approve events for
their school, but any outside groups must then come through the Central
Office. While decision-making is distributed to accommodate multiple
layers of event management, the Central Office serves as the go-to for
invoicing and scheduling. This structure helps harness the collection of
money to recover costs associated with community use.
Recovering Costs for the Community Use of Our Schools 15
1
>>
18. Implementing Success (cont'd)
AUTOMATE THE PROCESS: Paper, spreadsheets, calendars and email
systems lack the efficiency gains provided by an on-demand facility
scheduling and tracking tool. With multiple parties – such as principals,
teachers, custodians, coaches and community groups – involved in the
process, communication is key. Automating the methods of
communication used prevents duplicate entry of requests and schedule
overrides.
After years of using paper calendars, Clayton School District in Missouri,
grasped the importance of this automation, as well. Thousands of facility
use requests flowing into the district’s facility scheduling department,
creates the necessity of molding a process to implement the most
efficient method for all departments involved. Using a web-based
program to communicate approval and set-up details saves time and
money for the district, which enables those resources to then be allocated
elsewhere.
START SMALL AND GAIN BUY-IN: When implementing a facility use
program, begin with only certain types of rooms or certain schools. Gain
support and buy-in from administrators and assistants, and then let those
positively affected by the changes help sell the idea to the rest of the
district. Tumwater School District in Washington knows that
administrative support was imperative. Knowing the new process would
improve efficiency and increase cost recovery, the district’s facility
director made sure those in the district office and business office were on
board. This solid start set the tone for developing additional backing.
Then they began with one venue in one school.
Recovering Costs for the Community Use of Our Schools 16
2
3
>>
19. Implementing Success (cont'd)
RECOGNIZE THAT LEADERSHIP IS KEY: All those involved (e.g. school
board, superintendent, facilities department, athletic directors,
principals, business office) must agree to support a policy that establishes
fee structures, a cost recovery philosophy, and the process changes
needed within the school district. Jerri Ann Yznaga with Eanes ISD
believes getting buy in from leadership is the most important factor to a
successful facility use process. Most philosophies consist of a goal-driven
approach that focuses not on making money from community use but
simply recovering costs.
BUILD SUPPORT WITH PRINCIPALS AND ASSISTANTS: Taking the
time to build support with school-level administrators is important. Their
understanding of what they will gain from this change is key in garnering
support for a district-wide approach to community use. Positives include
better visibility of who is in a building and when, not having to play the
“bad guy” with certain groups or school users, lowered risk, improved
security and less work. At Clayton School District in Missouri, not everyone
involved in the process would see the advantages at first. To help extin-
guish conflicts before they arose, principals and school personnel were
informed about what was in it for them, and training manuals were creat-
ed to aid with the rollout of their facility scheduling system. The principals
appreciated knowing what is taking place in their buildings and having
the ability to approve the events. Meeting one-on-one with administrators
and assistants to provide detailed explanations helped ease fears associ-
ated with implementing a new tool that would ultimately enable better
scheduling and cost recovery.
Recovering Costs for the Community Use of Our Schools 17
4
5
>>
20. Implementing Success (cont'd)
RECOVER COSTS: With the rising use of schools by the community
creating very real demands on resources and school budgets, recovering
the costs used to support this facility use is crucial. The consensus among
Facility Use Campus Champions is that school systems should at least
estimate their costs for:
• Administration of events – Calculate administrators’ time to receive
requests, check availability, check insurance validity, acquire
approvals, inform users of policies and restrictions, arrange for
services, create an invoice, and collect payment.
• Custodial services – Calculate the cost of custodial time for events.
Most school systems agree that events require custodial services at
leastahalfhourbeforeandafteranevent,andfrequentlythatinvolves
custodial overtime.
• Utility usage – Calculate the estimated impact on your energy and
water bills. Use of schools after hours requires the HVAC to keep
running, lights to stay on, and equipment to be powered.
• Facility wear and tear – Calculate the shortened life of buildings and
equipment resulting from additional use.
Recovering Costs for the Community Use of Our Schools 18
6
>>
21. Implementing Success (cont'd)
DEVELOP TIERED FEE STRUCTURES: Most successful districts establish
a simple fee structure for the various types of community groups that use
theschoolfacilities.Groupsarecategorizedtoestablishcostrecoveryfees
based on the degree of connection with the students or the community.
Tumwater organized bill rates by establishing four key groups, each with
its own fee structure:
• Category 1: school groups – no charge
• Category 2: non-profit groups – cost recovery fee, no rental charge
• Category 3: community groups outside district boundaries –modified
commercial rental fee, custodial fee, recovery fee
• Category 4: commercial groups – market rate charge
Implementing these fee tables and charge types brought the most
notable efficiency gains. Such guidelines allow for faster quoting and
invoicing, which enables the district to respond to usage requests more
quickly.
IMPROVE INVOICE MANAGEMENT: A billing experience that is accurate
from start to finish improves service to the school’s customers and the
community users, as well as increases the likelihood that the group will
use those facilities in the future. In the most streamlined districts a quote
isprovidedtosetproperexpectations.Thefinalapprovedquotebecomes
the contract and the invoice, paid before the event occurs. If paid after the
event, be pleasantly persistent with past-due notices. An invoice not
collected is funding taken away from the classroom.
Recovering Costs for the Community Use of Our Schools 19
7
8
>>
22. Implementing Success (cont'd)
ESTABLISH PRESENCE AT THE EVENT: The largest and most
quantifiable costs from community event use stem from custodial labor
charges. However, this presence is important. Having a custodian on-site
during events reduces damage to property and equipment and protects
the district. Albemarle County Public Schools has a custodian present for
each event since they are responsible for so much that goes on in
building, says Kim Rhodes. Most users understand this requirement after
an explanation of the potential damage that could occur if facilities were
left open and unsupervised.
COLLABORATE WITH PEERS AND CROSS DEPARTMENTAL TEAMS:
When reviewing the benefits of cost recovery and all that encompasses
facility use, consider networking with peers to learn what others are doing
and share best practices. User groups that meet on a regular basis, even if
it’s only once or twice a year, helps build relationships that foster a
cooperative learning environment. Eanes ISD helps facilitate a local
Facility Use user group in the Austin area and checks with colleagues as
partoftheirannualreviewprocess.JerriAnnYznagaviewsthegroupasan
invaluable resource.
At Seattle Public Schools, Fred Pamonag says, a cross departmental team
consists of members from the conservation department, building rental
office, facilities, custodial, and maintenance team. They reviews rates and
policies each August, so they’re ready to implement any changes at the
beginning of their fiscal year which starts in September. Getting input
from each team ensures all stakeholders in the process have a voice.
Recovering Costs for the Community Use of Our Schools 20
9
10
23. Ending Debates
Whilesomedistrictsmaybesteadilyrecoveringthecostsassociatedwithcommunityuse,
manyarestillenduringapoliticalbattle.Mostschoolofficialsagreethatthepublicshould
be able to use a district’s school buildings. However, the issue of whether community
groups should be charged for usage is often debated. Some argue facility use should be
freeofchargefortaxpayerssincetheirdollarspaidforthebuildingsbeingused.Butmany,
including some government officials, realize this approach is doing more harm than good
andarecallingforachange.Ratherthansiphoningmoneyawayfromtheclassroom,cost
recovery for the community use of facilities helps to ensure that school funds are
protected to accomplish the core mission of schools: educating students.
Formoreinformationaboutcostrecoveryforthecommunityuseofyourfacilities,visitthe
SchoolDude Community today:
Recovering Costs for the Community Use of Our Schools 21
• Facility Use Discussion Group
• Sample Fee Tables
• Best Practice Webinars
• Industry Benchmarks and KPIs
24. Conclusion
Achieve excellence in facility use management
with an enterprise-wide solution
SchoolDude.com is the nation’s leading provider of on-demand software for facilities,
technology and business operations, designed exclusively for the unique needs of
educational professionals. SchoolDude’s event management suite of solutions allows
users to coordinate across facility, athletic and transportation departments.
• Event Essentials Pro streamlines the process of managing facility usage
requests,trackingeventschedulesandaccountingforeventusageexpensesat
thedistrictlevel.
• FSAutomationisanintegrationtoolthatconnectsandenablesdataexchange
between building automation systems (BAS), and other intelligent building
technologies,andEventEssentialsPro.
• TripDirect isacloud-basedtripplanningandmanagementsolutionthat
streamlinestheeducationaltripworkflowprocess,includingrequests,budget,
mileage,driverandvehiclescheduling.
Recovering Costs for the Community Use of Our Schools 22
>>
25. EVENT ESSENTIALS PRO
Event Essentials Pro is a cloud-based collaborative event manage-
ment solution that simplifies the facility scheduling and community
use process, providing your educational institution with to tools to
process online payments and data to benchmark progress along
with the best practices coaching necessary to guide your team to
success.
Event Essentials Pro includes:
To learn more about Event Essentials Pro visit www.schooldude.com
11000 Regency Pkwy. | Suite 110 | Cary, NC 27518 | 877-868-3833
salesrequest@schooldude.com | www.schooldude.com