Cool Functionality and Workarounds to Make Your Life Easier - JD Edwards World

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. |
JD Edwards World Presentation
Cool Functionality to Make Your Life Easier System-Wide
Jane Damsgard
Oracle JDE World Support
March 19, 2015
Oracle Confidential – Internal/Restricted/Highly Restricted

Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracle’s products remains at the sole discretion of Oracle.
3

Let’s See…. *Data Source is A9.3.1.2
Slide 1 of 173

The “World” Is In Your Hands…
5
General
Accounting
Accounts
Receivable
Payroll
Accounts
Payable
Address Book
Inventory
Procurement
Sales
Manufacturing
Tech

Technical Functionality
6

Add Tech Plus Sales Functionality

Tech Plus Inventory/Procurement Functionality
8

Add Tech Plus Financials/AB Functionality
9

“World” Is In Your Hands…
10
HEY!
Don’t Forget Me!
WE CAN…
I am the coolest!
No Pick Me!!
I’m Your Guy!
TOGETHER!WORK
You should have
picked me!
Me first!

JD Edwards World
Technical
•Extensibility
•BIP
•EDD
•Import/Export

• Reduce the need to modify base code in order
to provide integrations, localizations,
customizations and partner exits
• Provide the ability to “tailor” applications with
minimal coding requirements making it easier
to stay on current release
Objective
World Extensibility

• Externalized calls to extended application
functionality
• Rules driven based on user defined conditions
at specific application events
• Reduces need to maintain modify base code
• Reduces or eliminates reapplying localizations
/ customizations from one release to another
where extensibility is applied
A8.1 – A9.3
Extensibility
• Delivered User Defined Exits in A8.1 Release
• Provided the ability to select a User Defined Exit
off of F24
• Define Program to Call, Version and pass up to
10 parameters
• A9.3 expanded to allow calling an external process
and passing the parameters to that external process
• External Process could be a URL
• Requires User to initiate the process via F24 and
then selecting the process
A9.3.1

World Interoperability –
Electronic Document Delivery & BI Publisher
• Traditional methods of report generation
are cumbersome and costly. How can these
methods be modernized?
• How to reduce costs of maintaining and
paying for a 3rd party report writing &
output management packages?
• How can reporting become better for
management decisions rather than sifting
through reams of transactional data?
Challenge

Batch export
•DREAM Writer, World Writer,
FASTR, or STAR Reports
Optional
bursting
Batch distribution
•Attach to email
template or ad hoc
• Send to pre-defined
lists or ad hoc address
•Transform XML
Route to
BI
Publisher
• Consume
BIP API’s
Perform
desired
action as
specified
in EDD
EDD Delivers Actionable Information
BI Publisher

Bursting
Leveraging EDD
Plus PDF Security

JD Edwards World
•What does it look like when adding Tech with
Apps cool stuff?
Follow along…

Approvals Management for Address Book
• WS: 00a: Address Book Approvals Management (Doc ID 1585891.1)
• The JD Edwards World Approvals Management system
• Powerful, highly configurable
• Manage activity within your Address Book system.
• Define the rules according to the fields you want to monitor in any field comprised of files in the related to the Address
Book system (Ex files: F0101, F0111, F0115, F0401, F0301, F0030, F010513, F01018)
– Define conditions (rules) such as a change in mailing name, credit limit or tax ID that triggers the creation of an
approval request.
• Upon Activation of Approvals Management
– Any change to any of the address book files, including additions and deletions, triggers the creation of a transaction in
the Approvals Transaction Header File (F00A11),
– Can be displayed on the Transaction Workbench (P00A11)
25

Related Address Overview
36+ addresses
UDC 01/RA - designate code for specific address type, such as
insurance, property owner, tax authority, etc.
New Related Address table (F01017)
Access Related Addresses from Address Book Revisions
Conversion program
Convert F0101 related A/B to F01017

New Related Address File
F01017
Prior to A91 we used the F0101
for related addresses
F0101 alternate Address fields
converted to F01017 – AN81,
AN82, AN83, AN84, AN86
Separate file keyed by:
Address Book Number
Related Address Code (UDC table
01/RA)
Used primarily in conjunction with
the following fields in the F0301:
“Send Statements to” field (STTO)
“Send Invoice to” field (SITO)
“Ship to” or “Sold to” field (RLAB)
Server program XS01017 used to
retrieve related address when called
from application

Consolidation Code Overview
Groups associated Address Book numbers
Consolidation Codes stored in file F01016
Optional use of Business Unit for Business Unit Security
Inactive Status
Global position reporting
Report select by CNCD
Inquiry selection by CNCD

Socio-Economic Information
• New data file F01014
• Maintains statistical information on companies or individuals
• Flexible to work with your business needs
• Basic generic fields are provided for your use
• Predefined examples that can be changed
• 30 User Defined fields can be used • 30 Category Codes available for use
• DV01 – DV30 utilizing UDC tables
• Report P01435 available to print the data
held in file F01014

User Reserved Data
• New file F0155
• Information stored on the Address Book Number
• Flexible user defined fields to meet the needs of your
business
• Keys to file include:
– Address Book Number
– Who’s Who Line Number (for future use)
– User Reserved Type (UDC – 00/T1)
• Various types of fields can be used:
• Alpha-numeric
• Numeric
• Date
• Category Codes specific to User Reserved
information

User Reserved Category Codes
Ability to use up to 10 Category Codes –
00/R1, 00/R2, 00/R3, 00/R4, 00/R5, 00/R6, 00/R7, 00/R8, 00/R9, 00/R0
User Defined and flexible for various User Reserved types
Examples: 00/R1-00/R3 for Insurance information, 00/R4-00/R6 for Training
information, etc…

User Reserved Data
Processing Option determines what type code to default on video
Vocabulary Overrides for V0155 can be used to customize the generic
labels for the video fields

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | 63
Generic Exits
Set up the exits to direct you to…
URLs
Word Docs
PDFs
Docs on the IFS
Spreadsheets
Address Book

Copyright © 2014 Oracle and/or its affiliates. All rights reserved. | Oracle Confidential – Internal 64
Docs on IFS / Plus –
Receive Error if no Permission
Word Document
Google Map - URL
PDF Document
Xcel Document
AB- Generic Exits

World A9.3 - Inventory
Results…
 Efficiency & Usability of programs
 Data Flow
 Data Integrity
How?
 New processing option to update
item location G/L class code when
item branch is changed.
 New processing options for
inventory transactions (Issues,
transfers, adjustments,
reclassifications) allowing use of
only specified document type.
 New processing option for item
master to prohibit changes to
primary unit of measure.
 Processing option, function key
exits, import/export functionality
Why?
 Increase efficiency,
improve data integrity,
and allows for cross
system functionality
and range of
productivity
 Customer driven
enhancements.
• What?
 G/L class code integrity.
 Protect document types on inventory
transactions.
 Prohibit changes to primary UOM.
 Skip to item Number P46024
 User Defined Data Access & Import
UDD
 Flash Message Toggle P41200
 Access Transfer Order Entry P4021
 Display GL Class P41544
 Export Cardex

Item Master Z Files
WS: 41: Z-Files Creating Item Master F4101 records in Batch Mode (P4101Z P41026Z) (Doc ID 1275831.1)
• Import your data from
outside systems
• Update many records easily
• Utilize not only the Item
Master Z file but also much
more in Z file

Item Master with Generic Exit Function
Example:
• Add a URL to an item
description. The URL can
link to the internet or area
on your system.
• Click and you can link to
picture and/or see a
description of the item
• See Document 1478037.1
A9.3 Generic Exit
Functions to learn more

Sales & Procurement
EDI/Automation of Direct Ship /Transfer Order Distribution and Supply Processes
Results…
 Reduction in manual data
entry.
 Faster, more accurate
order generation.
 Elimination of
customizations.
How?
 Create direct ship or transfer orders in
batch mode:
• Set processing options for batch
order generation.
• Add appropriate data to EDI or Z-
files.
• Note: Do not flag these options at
the same time.
Why?
 Automate order entry
process, increase
efficiency and improve
data integrity.
• What?
 Create direct ship & transfer orders in batch mode using the Batch Order Create program.
 For partial shipments, detail order lines will split on both the sales and purchase sides of the direct ship order to
maintain integrity.
 Enable copy order function and order templates for faster manual entry of direct ship orders.
 Transfer order program will now accept line type W for automatic generation of work order in the supply branch.

Approvals Management
Approvals Management for Purchase Orders in A9.2 and Newer Releases (Doc ID 889689.1)
• The new functionality is more robust and flexible and provides tighter
control over approvals. It is coded to system 00A – Approvals Management.
Base approvals on data in these files
Info that can trigger an approval?
Can require approvals by order
or line level or both
Designate approvers by group,
route or individual
Email Notifications Interactively or via
Batch using Electronic Document Delivery
(EDD)
Approvals

PO Management– Direct Ship /Transfer OrdersNew processing options for
P40211Z allows users to:
•Define the sales order types
for which to create related
purchase orders (for example,
SD)
•Add default values for the
new purchase orders
•Designate whether the Ship-
To Address on the purchase
order defaults from the PO
header branch
•Define transfer order types

Direct Ship /Transfer Orders – Working With the Order
• From Receipts
P4312, work with
Direct Shipments
in sales and auto -
confirm shipment
of the order
• From ship confirm
P4205, flag an option
to control your direct
ship orders

Purchase Order with Generic Exit Function
Example:
• Add a URL to an item
description. The URL can
link to the internet or area
on your system.
• Right click and you can link
to picture and/or see a
description of the item
• See Document 1478037.1
A9.3 Generic Exit
Functions to learn more

User Defined Data - UDD
• HOW Does it Work?
• Access from function
keys and processing
options behind programs
• Populate fields on the
fly or default user
defined information from
behind the scenes
• Information flows with
each transaction
Ex. From sales order to
invoice print, through EDI
and back – same data

User Defined Data - UDD
User-Defined Data for Distribution (Doc ID 858973.1) – Introduced Release 9.2
• WHAT Is It?
• Accommodates Electronic
Data Interchange (EDI) clients
to store trading partner
specific data applicable to each
transaction. But… ALL
customers can take advantage!
• Repository of nine new files
and hundred plus new fields
added to store information in
any manner you define!
• WHY?
• Store extra data related to
Inventory, Sales & Purchase
Orders, and Shipments
• Track valuable customer
information in a repository that
follows your order flow
F42016 – Sales Order Header User-Defined Data
F42116 – Sales Order Detail User-Defined Data
F43016 – Purchase Order Header User-Defined Data
F43116 – Purchase Order Detail User-Defined Data
F42156 – Shipment User-Defined Data
F03016 – Customer User-Defined Data
F04016 – Supplier User-Defined Data
F41166 – Item Master User-Defined Data
F41266 – Item Branch User-Defined Data

User Defined Data – UDD
Cool Things to Know!
• All User – Defined Information!
• Inactivate and Override Fields
• Define Default Fields for Files
• Define Required Fields
• Maintain UDD information by Group
Set Up and Key Fields
• Generate Errors for Incorrect
Information
• Validates existence of
customer/supplier as well as item/item
& branch records
• Maintain more than one set of user
defined data for customer, supplier,
item, order and shipment via key fields
• Functional with multi-currency
• Functional for sales, inventory,
purchasing and related EDI
transactions

Transfer Order: Sales Order P42565 and PO Print P43500
BI Publisher / EDD/ XML

A931 / EDI / Updates to Receiving Advice
Inbound 861 P47071
Results…
 Inventory does not go
negative
 Reduction in manual data
entry.
 Faster, more accurate
order generation.
 Data Integrity sales and
purchase orders with
partial receipts
 Automatic shipment
confirmation of a sales
order line
 Elimination of
customizations.
How?
 Receive purchase orders via batch
mode:
• Add appropriate data to EDI or Z-
files.
Why?
 Increase efficiency,
improve data integrity,
and allows for cross
system functionality and
range of productivity
• What?
 Lot Number expiration date
 Direct Ship and/or Related Purchase Order functionality
 Do not allow negative inventory
 Reversal of Receipt (map by LNID, AREC or FREC, and NLIN and URAB)

Receipt Routing – Track Your Inventory From Shipment to Receipt
Doc ID 626632.1
• Invoke receipt routing from ship confirm
P4205 for transfer orders
• Maintain visibility of transfer orders by
placing product in receipt routing at the
receiving branch when confirming shipment
at supplying branch
• Journals Entries written as material moves from step-to-step
• DMAAIs 4370 & 4375
• Payment Authorized at Any step and Pay for Items
Prior to Receipt Into Stock
• Disposition Setup – Hit F6
• G/L is added so Disposition DMAAI 4375 can
create debit to expense account and credit
RNV
• Voucher Match immediately after disposition
• If item returned, quantity eligible for receipt
again
• New requested date is calculated on the
purchase
• Journals Entries written as material moves
from step-to-step, DMAAIs 4370 & 4375

Receipt Routing – Operation Ledger Inquiry
• Track where
and what your
inventory is
doing from
beginning to
end!

PO/Receipt/Voucher Summary Inquiry P43260
• View all info related
to specific PO and its
line number
• Includes
corresponding
receipts, landed cost,
receipt routing, and
vouchers.
• Available Option
exits to Cardex, open
receipts and journal
entries included.

Export Cardex F4111
As of Release 9.3.1
• Export records to IFS
• Email or print out
information to users for
reconciliation
• From P4111 use F24
to Export to IFS File
•Enabled to XML
• Note other programs
are also XMl enabled
Y/N

A931 / EDI / Updates to Invoice with Receipt Match
Inbound 810 P470412
Results…
 No Error 2548 for partial matches – The quantity you
are trying to match is greater than the quantity that
is open for the line
 New field NLIN tracks number of receivers during the
receipts process and is used in Voucher matching.
 Reduction in manual data entry, faster, more
accurate order generation, data integrity
 Elimination of customizations.
How?
 Match multiple partials receipts using
information from the NLIN field
 Add appropriate data to EDI or Z-files.
Why?
 Increase efficiency, improve data
integrity, and allows for multiple
receipts against the same purchase
order line mirror interactive
program functionality
• What?
 Match against multiple receipts for same purchase order line.
 The NLIN (Number of Lines) replaces URAB (User Reserved Number) when using partial receipts.
 Process multiple matches against receipts as does the Interactive program P4314 Voucher Match

EDI Error Notification - P4771
EDI Error Notification (Doc ID 858992.1)
• Automatic distribution of
email to group or an
individual re EDI errors
• Identify Errors to trigger
emails
• Set up Email templates
• Set up system to purge EDI
record in error
• Quickly notify trading
partner of issue to correct
and resend data

Prevent Creation of A/P Vouchers by Line Type
HOW Does it Work?
• Set your Order Line Type
P40205 A/P interface flag = N
• At Voucher Match P4314 or
P470412, no JE’s are created
and 0 PV is created
• A Match Type 2 record is
written to the F43121
Receiver file

What’s new to assist with Inventory/ GL Reconciliation?
 Summary Availability report displays zero & negative on-hand
balances P41702
 G/L Class Code Integrity/G/L Class Code Automatic Update
 New Purchase Order/Receipts/Voucher summary Inquiry and
Report
 G/L Transaction without Item Ledger Transactions Report P41572
 View & Report Outside Operations Open Receipts with
Purchasing, Work Order and Item Ledger Detail
 Item Ledger allows inquiring by Original Order and Document
Number

JD Edwards World
• Yes… there’s lots!
Keep following along… for using Batch/EDD/BIP
in AR/AP

Batch Process from the Financials Side
• Understand the batch file processes
• Know the required fields
• Give tips on working with batch files
• Know where to find process documents
NOTE: This presentation is for customers on release A9.2 and
higher and will not address technical set up concerning
Import/Export, for example setting up the IFS directory. See
technical documentation for system set up.
88

Overview of the Batch File Processes
• Menu G00PCIE
option 2 - Batch Import-
Template Create
• Populate template with
data, save as .csv
Create & Populate
Template
Spreadsheets
• Menu G00PCIE option 3
- Batch Import-CSV or
Excel XML
• Verify data uploaded to
Z or Z1 file
Import (Upload)
to Z or Z1 file • Menu G04311, G03311,
G01313 or G0101Z
• Verify the data in the
physical files
Process Data
89
NOTE: This presentation is for customers on release A9.2 and higher and will not address technical
set up concerning Import/Export, for example setting up the IFS directory. See technical
documentation for system set up.

Create and Populate Data
on Spreadsheet
90

Create the Template Spreadsheet
91

Populate Data on the Spreadsheet
92

Header Fields vs. Detail Fields
93
Header Fields in F0311Z1
begin with VJED…
Header Fields in F0911Z1
begin with VNED…

Formatting Fields
94
G/L Date
Amount
Account
Number

Required Detail Fields
95
• F0311Z1 and F0411Z1
– Address Number (VJAN8/VLAN8)
– G/L Date (VJDGJ/VLDGJ)
– Company (VJCO/VLCO)
– Gross Amount (VJAG/VLAG)
• Other fields to consider:
– Invoice Date (VJDIVJ/VLDIVJ)
– Pay Item (VJSFX/VLSFX)
• F0911Z1
– G/L Date (VNDGJ)
– Account Number (VNANI)
– Amount (VNAA)
• Other fields to consider:
– Explanation (VNEXA)
– Line Number (VNJELN)

Bringing in multiple lines
96
Multiple Journal Entry Lines (F0911Z1):
Multiple Pay Items (F0311Z1):

Saving Data on the Spreadsheet
97
1. Save each of the spreadsheets in Excel to retain
formatting
2. When changes are complete, save as .csv format just
prior to importing to the iSeries
3. When saving and then exiting out of the .csv answer Yes
to the first message on the save and No to the second
message when you exit out of the spreadsheet
11
1
1
13
3
2
TIP: Do not reopen the .csv prior to uploading
since all formatting will be lost. If you need to
review what is in the .csv right click on it and
use Notepad or Wordpad.

Electronic Document
Delivery in Financials

Electronic Document Delivery (EDD) -
Menu G00E
 Distribution Profile - required for distributing and bursting reports/forms to multiple recipients
 Email Template – optional - enhances the look of the email
 Transformation Templates – xml to pdf
 Email Client - send ad hoc email
 EDD Workbench – status of the job

Email Template
F6 - Using Generic
Text for the Body
Text
Using a Text
Document in the IFS
Directory

Transformation Templates
Electronic Document Delivery Additional Set up for Bursting
The output file name will
be the Template File if
using BIP API’sThe output file
name will be the
Output File if
using World
API’s.

DREAM Writer Considerations
Exporting Report -
 Export parms:
 Import Export File name
 Enabled Y/N = Y
Bursting Report -
 Distribution/Bursting parms:
 Enabled Y/N = Y
 Valid Dist Profile
 Email Template (optional)
 Transformation Template:
 Optional for World
 Required for BIP
 Bursting Parm:
 1 - World API’s
 2 – BIP API’s

Payment Process in Accounts Payable
Vouchers Received Payment Group Created
Write Payment
Payment Updated and Posted to
G/L
EFT/xml
Payment data
written to the
F04572x files

Payment formats Using Bursting

A/P payment formats/files
• Bursting Payment Notifications via World:
• P04572B - BACS (F04572B)
• P04572L3 - Belgium (F04572L3)
• P04572SP – SEPA (F04572SP)
• P04572T1 - PPD Format (F04572T)
• P04572T2 – CTX Format (F04572T)
• P04572T3 – IAT Format (F04572T)
• XML Formatted Payment Data:
• P04572X – XML Formatted Payment Info
(F04572X)

Bursting Remittance Advice

XML Format for Payment Data – P04572X
 Set up - Create rtf check
template
 Write Payment – creates xml
data in F04572X
 Send xml data to IFS:
 Copy Bank Tape File to Tape
– P0457
 Option 5 next to member of
F04572X
 Print checks in Enterprise
Edition of BI Publisher – use
check template

Creating and Modifying the
Rich Text Format (RTF)
Template

Modifying RTF Template with Word Plug In
Load Data
from XML in
IFS Directory
Create the
following:
•Repeating Group
•Add Fields for
header portion
•Use Table Wizard for
detail
•Insert total fields
•Add any literal text
SAVE!!

Payment Reminder
XML data loaded and fields available

Review Output - PDF

A Myriad of Links
Where to look..
– BI Publisher Training
• A variety of in-class and online (self-paced) courses on BI Publisher.
– BI Publisher Demo Library
• A collection of recordings on how to create common layout elements in RTF & PDF
templates.
– BI Publisher Youtube
• Oracle BI Publisher Channel.
– BI Publisher Desktop
• Download 32bit if your Office is 32bit and 64bit if your Office is 64bit (need 64bit Java).
– Online Flash Demos
• A9.2/A9.3 Import/Export EDD BIP Setup Online Demos (Doc ID 1475181.1)
Oracle Confidential – Internal/Restricted/Highly Restricted

Other Helpful Documents
124
• Net Change for A9.3 for each system http://docs.oracle.com/cd/E26228_01/doc.93/e29591/software_updates.htm#WEANC107
• A9.3 Manufacturing Enhancements (Doc ID 1432365.1)
• World A9.3 Enhancements to Inventory Management (Doc ID 1446468.1)
• World A9.3 Enhancements to Procurement (Doc ID 1446441.1)
• World A9.3 Enhancements to Sales Order Management (Doc ID 1446410.1)
• World A9.3 Enhancements to Advanced Pricing (Doc ID 1451682.1)
• In My Oracle Support… Search on ‘Information Center Purchasing’ Or Ex: Technical, Sales,
Accounts Payable to find additional information on each system

NEW! EnterpriseOne and World Support blogs
Stay in the loop! Get real-time information
• Located on My Oracle Support Community in the Support Blogs
• Or, locate them using your favorite search engine such as Google, Yahoo, Bing…
• Learn more about following the blog and getting notifications on doc 1939031.1

Quicker Service Request (SR) Resolution
My Oracle Support enhancements for quicker issue resolution
– Find targeted solutions while logging SRs with NEW Guided Resolutions
• Narrows down the issue and guides you to a recommended solution when creating an SR.
– Reduce SR resolution times with NEW SR Data Collection (SRDC)
• Provides a consistent set of required data (e.g. logs, screenprints) to help shorten the time it takes
to clarify issues and resolve SRs.
– Increase solution collaboration by leveraging the NEW Chat Feature
• In My Oracle Support, a support engineer can now instant message you about your SR.

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