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BY: 
KARISHMA MAJIK 
Dept Of Quality Assurance 
KLEU’s College Of Pharmacy
CONTENT 
 
 COMPLAINT 
• Reasons 
• Types of Complaint 
• Steps involved in Handling of complaints 
• Product Complaint Data Sheet 
• Complaint Record 
• Regulatory Guidelines 
• SOP on Complaint Handling 
 RECALL 
• Reasons 
• Types of Recall 
• Recall Classification 
• Levels of Recall 
• How to Recall the Product? 
• How To Notify The Consumers? 
• Regulatory Guidelines 
• SOP on Product Recall 
2
COMPLAINT 
 
Statement that is something wrong or not good 
enough, which shows customer dissatisfaction about 
the company and the product 
Example: Complaint about packaging materials, Concerning about 
the product etc. 
3
Reasons 
 
 It gives the company an opportunity to improve the quality of 
the product 
 It is helpful to maintain cGMP 
 It maintains committed relationship between the customer and 
company 
 It is the regulatory obligation. 
 Aid in implementing solutions to these quality problems 
 Reduce costs and improve production schedules 
 Reduce employee confusion 
 Improve the safety and performance of devices 
4
 Identify poor performance in the overall quality system, 
particularly faulty design of devices, and faulty manufacturing 
processes 
 Verify confidence in, and improve the performance of the 
quality system 
 Reduce medical device reporting 
 Improve customer relations by reducing the frequency of 
problems, complaints, and recalls; and, 
 Assure compliance with device regulations and consensus 
standards. 
5
Types of Complaint 
 
 Quality complaints: Originate at consumer level and 
concern with physical, chemical and biological properties 
or condition of labeling and /or packaging of the product. 
 Adverse reaction complaints: Due to allergic reactions of 
any other untoward reaction or fatal reaction or near fatal 
reaction. 
 Other medically related complaints: Include complaints 
such as lack of efficacy or clinical response. 
6
Steps Involved in 
Handling of Complaints 
 
 Step 1: Receiving Complaints 
It is important to have open channels with customers in order 
to receive their suggestions, doubts and complaints. Generally, 
these channels are toll-free numbers, e-mails, chat-rooms and 
P.O. boxes. Whatever the channel, it is necessary to have a 
person in charge of receiving the complaints and in putting 
them into an appropriate investigation form that shall be 
addressed to the Quality Assurance (QA) unit for 
investigation. 
7
8 
customer 
Make a complaint 
through toll free no., E-mails, 
P.O. Box 
Company's 
contact Person 
•Open the investigation, including 
information about the customer 
and about the complaint(product 
name, lot no., mfg & expiry date 
and complaint description.) 
•Ask the customer to return the 
product for analysis. 
QA 
Complaint 
Officer
 Step 2: Technical Investigation 
Upon receipt of the investigation form, the QA unit is able to start the 
investigation, which can be divided in two phases: 
Technical investigation 
Documentation-based Laboratory analysis phase 
Checking if this complaint Requesting QC laboratory to analyze 
Occurred previously in the both samples (complaint & retained). 
same lot or if any If the customer did not send the 
nonconformance was found complaint sample for analysis, the 
in the lot during its lab. Investigation will be carried out 
production only with the retained. 
9
After receiving the analytical results, there are three possible 
conclusions, as follows: 
1. Confirmed complaint - When both complaint and 
retained samples showed out-of-specification (OOS) 
results or when only the complaint sample showed OOS 
results, it is clearly a single unexplained failing product. 
Example: 
 a single unexplained failure may be when one tablet is 
missing in the intact blister strip in the complaint sample, 
but no deviation was found in the retained samples or 
during the in-process controls and final QC analysis 
recorded in the batch record. 
10
2. Non-confirmed complaint - When both complaint and 
retained samples showed results in compliance with 
specifications or when only the complaint sample showed 
OOS results that cannot be considered a single unexplained 
failing product. OOS results in a complaint sample can be 
attributed to misuse or mishandling. 
Example: 
 Tablets of the complaint sample show a change in their 
appearance that is characteristic of a light, humidity or high 
temperature exposure. 
3. Counterfeit / tamper suspicion - When the retained 
sample is within the specification but the complaint sample is 
clearly OOS with no reason for that, such as a counterfeit or 
tampered drug product. 
Example: 
 when packaging material is different from the original; an 
example of tampering is when the color of the drug product is 
completely different from the original or when any foreign 
substance was added to the product. 
11
 Step 3: Corrective Actions and Feedback to 
Customers-o 
Corrective actions can range from a simple and quick training 
to some employees to a formal Corrective Action and 
Preventive Action (CAPA) handling. 
The criteria for choosing appropriate action depend on the 
nature of the complaint, and the complaint incidence. 
If a CAPA is opened, a multidisciplinary team consisting of 
representatives of QA, QC, Regulatory Affairs and Production 
Management must be established. 
o As feedback to the customer, the company must write a 
response letter to the complainant to explain the investigation 
approach taken, the results obtained and any implications, in 
case the quality problem was confirmed. 
12
o The customer should be sent a free replacement product 
together with the response letter, since the customer returned 
the product (the “complaint sample”) to the company for 
analysis and a quality problem was found. 
o Concerning non-confirmed complaints originating from misuse 
or inadequate handling of the drug product, even if there is no 
need for internal corrective actions, corrective measures should 
be implemented to provide orientation to the customer. 
13
 Step 4: Monthly Reports and Trend Analysis- 
Monthly reports should be elaborated in order to evaluate the 
amount and the nature of the complaints received and to perform 
a trend analysis of these complaints. 
The monthly reports must answer the following questions: 
 How many complaints did the company receive in the period? 
 How many were confirmed? 
 How many were non-confirmed or were counterfeit/tamper 
suspicion? 
14
Product Complaint Data 
Sheet 
 
 Serial number assigned to the complaints. 
 Exact nature of the complaints. 
 Name of the complainants. 
 Address of the complainants. 
 Date of complaint received. 
 If verbal, name of the person who received the complaint. 
 Name of the product, strength and batch number of the 
product. 
 Reference to analytical record number. 
15
 Quantity involved in the complaint. 
 Size of sample obtained from the complainant. 
 Evaluation of complaint by QC department. 
 Materials and records used to perform evaluation. 
 Other possible effected materials, products and results of 
their investigation. 
 Name and signature of the investigator(s) and date. 
 Action taken by the company. 
 Copy of reply sent to complainant. 
16
 
 Name and address of complainant; 
 Name (and, where appropriate, title) and phone number of person 
submitting the complaint; 
 Complaint nature (including name and batch number of the bulk 
product or Medicinal Product/Drug); 
 Date complaint is received; 
 Action initially taken (including dates and identity of person taking 
the action); 
 Any follow-up action taken; 
 Response provided to the originator of complaint (including date 
response sent); and 
 Final decision on bulk product or Medicinal Product/Drug batch or 
lot. 
17 
Complaint Record
18 
Report 
no. 
Customer Complaint Record Book 
Date 
received 
Product 
name 
Received 
by 
Product 
lot no. 
Date 
investiga 
tion 
started 
Date 
investiga 
tion 
ended
Regulatory Guidelines 
 
 A SOP should be available giving full details about how to 
handle products complaints and necessary records about 
complaints handled should be maintained. 
 A person should be designated for handling the complaints and 
deciding the measures to be taken together with sufficient 
supporting staff to assist him. This person should normally be 
from quality management department, with sufficient 
knowledge and experience in related work. 
19
 If product defect is suspected in a batch, other batches should 
also be checked in order to determine whether they are also 
affected. In particular, other batches which may contain rework 
of the defective batch should be investigated. 
 All decisions and measures taken as a result of a complaint 
should be recorded and referenced to the corresponding batch 
records. 
 A file regarding such drug products complaints shall be 
maintained at the factory site, where the drug product involved 
was manufactured, processed or packed. 
 Written records involving a drug product shall be maintained 
until atleast 1 year after the expiration date of the drug product 
or 1 year after the date that the complaint was received, 
whichever is longer. 
20
Incase of certain OTC products where expiration date is not 
given the records should be maintained for atleast for 3 years after 
the complete distribution of the drug product. 
 Complaint records shall be regularly reviewed for any 
indication of specific recurring problems requiring attention 
and possibly the recall of the marketed product 
 All decisions and measures taken as a result of a complaint 
should be recorded and referenced in the corresponding batch 
records. 
 Trend analysis should be performed in an event to identify 
possible recurrent causes leading to a negative effect on a 
product. 
21
SOP on Complaint 
Handling 
 
1.0 OBJECTIVE: 
To lay out the procedure for investigation and reporting the market 
complaints. 
2.0 RESPONSIBILITY: 
The quality assurance manager along with manager of the complaint 
related department. 
3.0 ACCOUNTABILITY: 
The Head, Q.A / Q.C / Regulatory shall review the investigation report, 
suggest corrective actions and approve the complaint report. 
22
4.0 PROCEDURE: 
4.1 Market complaint may be received from any of the following sources: 
Physicians , Pharmacist , Warehouse, Patients, Regional Offices, Hospitals 
Regulatory affairs, Wholesale Traders, Actual users 
4.2 Complaints shall be classified in following categories to facilitate 
investigation: 
- Product quality complaints (non therapeutic). 
- Packaging complaints (shortages and packaging error). 
- Medical complaints (therapeutic problems). 
4.3 As a company policy even verbal complaints shall be formalized and 
investigated. 
4.4 All written and oral complaints to be forwarded to Head, 
QA/QC/Regulatory or his nominee for investigation 
4.5 All the Product Quality Complaints shall be investigated jointly with 
QA/F and D/Manufacturing within 5 days of the receipt of the complaint. 
23
4.6 Medical complaint investigations shall be carried out jointly by 
Medical department, QA, Production, F and D and Marketing Department 
within 3 days of receipt of complaint 
4.7 Packaging complaints and Quality complaints shall be jointly 
investigated by QA, F and D and Manufacturing department within 10 
days of receipt of complaint. 
4.8 The investigator shall investigate the complaint by referring to the 
Batch Manufacturing Record, SOP, machine log tables, retain samples, 
reconciliation of materials, storage conditions used and prepare the 
Product Complaint Report (PCR) 
4.9 The PCR (Annexure I) shall include the product details, details of the 
complainant, quantity involved, enclosed complaint sample (if any), 
details of investigation actions taken and recommended corrective actions 
to prevent such recurrences in future. Each PCR shall be approved by 
Head/QA/QC/Regulatory or his nominee. 
24
4.10 Incase of the Head/QA/QC/Regulatory finds that investigation is 
not necessary, such written records shall be maintained including reasons 
for not conducting the investigation. 
4.11 Each report shall be assigned a specific PCR number, which will be a 
3 digit number starting with “001”in continuous sequence prefixed with 
“PCR” and suffixed with the last two digits of the year. For example, the 
first market complaint for 2006 shall have the number PCR/001/006 
4.12 If product defect is established or suspended in a batch, 
Head/QA/QC/Regulatory will decide for checking other batches in order 
to determine weather they are also affected. 
4.13 Incase of medical complaints, if Head, /QA /QC /Regulatory and 
Medical Advisor feels that the product will put the public at risk, he shall 
advise immediate recall of the batch. The depth of recall is dependent on 
the seriousness of the complaint. 
25
4.14 Complaint Record shall be maintained at least one year after 
expiration date of medicine. 
4.15 Complaint Record shall be reviewed and a monthly summary shall 
be prepared for the management. 
4.16 A Register is maintained having the complete details of complaint for 
future reference. 
ABBREVIATIONS: QA/QC : Quality Assurance/ Quality Control 
PCR : Product Control Report 
F and D : Formulation and Development 
REFERENCES: NIL 
26
 
27
 
 Recall is an action taken to withdraw/remove the 
drugs from distribution or use including corrective 
action for which deficiencies are reported in 
quality, efficacy or safety. 
 Recalls also include drugs prohibited under the 
Provisions of Drugs & Cosmetics Act and also those 
products for which product licenses are 
suspended/cancelled 
29 
Recall
Recalled Products 
 
 Products which are already distributed or sold, may require at 
times to be recalled from market for various reasons. 
 e.g. - substandard quality detected after the product was 
distributed 
- damage of goods during transit. 
 Such recalled products should be clearly identified and stored 
separately in a secure area until a decision is taken on their 
force. 
 Such decision should be made as soon as possible. 
 Recall applies a; 
Total ban or Permanent removal 
Temporary ban or Temporary removal 
30
Reasons 
 
 FDA authorities may order a recall for substandard quality of 
the finished product or for any other justified reasons 
 Manufacturer himself may find problems with the product such 
as: 
- substandard quality 
- problems related to the stability of the product 
- based on the market complaint received from a customer or 
physician 
 Accidental damage of the consignment may also happen 
during transportation 
In such case product quality may not be questionable, but 
packages may get damaged and cannot be sold or distributed 
as such in the market, and hence required to be recalled. 
31
Types of Recall 
 
Compulsory Product 
Recall 
 Industries do not take the 
responsibility of recalling 
the product voluntarily. 
 Commission conducts a 
“Compulsory Product 
Recall” 
Voluntary Product 
Recall 
 Industries voluntarily recall 
the products in consultation 
with ICCC 
 Encouraged by the 
commission where suppliers 
recall a product as soon as a 
defect is found that makes a 
product hazardous or unsafe 
for use or consumption. 
32
 
 CLASS I RECALLS 
Class I is a situation in which there is a reasonable probability 
that the use of, or exposure to, a violative product will cause 
serious adverse health consequences or death. 
• Examples of Class I Recalls 
•Pathogens in ready-to-eat food: Salmonella, Listeria monocytogenes, 
E. coli, Clostridium 
•High levels of sulfites 
•High levels of heavy metals 
•Choking hazards for susceptible populations 
33 
Recall Classification 
Reference: www.fda.gov
 CLASS II RECALLS 
Class II is a situation in which use of, or exposure to, a 
violative product may cause temporary or medically 
reversible adverse health consequences or where the 
probability of serious adverse health consequences is remote. 
• Examples of Class II Recalls 
•Foreign objects that pose a physical hazard 
•Pathogens: Shigella, hepatitis A, Cyclospora, Cryptosporidium 
34
 CLASS III RECALLS 
Class III is a situation in which use of, or exposure to, a 
violative product is not likely to cause adverse health 
consequences. 
• Example of Class III Recalls 
An example might be bottles of aspirin that contains 90 tablets 
instead of the 100 stated on the label. 
35
 
 Based on the category of risks involved, a time 
line of : 
 Within 24 hours up to a maximum of 72 hours for Class I 
recall 
 For Class II recall up to a maximum of 10 days and 
 For Class III recall up to a maximum of 30 days is allowed. 
36 
Time Lines For Effective 
Recall System & Rapid Alert
Level of Recalls 
 
WHOLESALE PRODUCT RECALL (Distributor) 
wholesale, distribution Centre's and importers 
RETAIL PRODUCT RECALL (Dealer) 
supermarkets, stores, hospitals, restaurants and major retail outlets 
INDIVIDUAL CONSUMER RECALL 
individual consumer 
37
How to Recall the 
Product? 
 
1. Product Recall Process 
Product is likely to cause injury/adverse health effect to a person, 
the Supplier should identify & take the necessary steps required to 
recall the product, control the risk and coordinate the recall 
process. 
2. Level of Recall 
A product can be recalled at 3 levels; wholesale, retail, individual 
consumer or combination of any two or three levels. 
Determination of the level of recall is dependent of how far the 
product has penetrated the market from the supplier. 
38
3. Recall Strategy 
Supplier should develop recall strategies for various levels of recall 
as specified. 
Supplier should consider the following: 
 Notification mechanism to stop distribution and sale of 
product. 
 How to effectively and efficiently remove potentially unsafe 
product from market place 
 Isolation and safe storage of recovered product 
 Disposal of product or return of product to market 
 Availability of resources for remedial action. 
39
4. Product Recovery, Storage and Disposal 
 Methods of product recovery: product may be recovered by being 
returned to the supplier, supermarkets, wholesellers or retailers. 
 Methods of product storage: recovered products must be stored in 
an area that is isolated and separated from any other products. 
 Methods of corrective actions or product disposal: 
Food products– destroyed by burial, denatured through retort and 
incinerated under supervision by the relevant or appointed officers 
Product for general or consumer use– returned to the manufacturers or 
destroyed through the appropriate industrial practices. 
5. Remedial Actions by the Supplier 
The Supplier’s notification to its distribution chain and clients 
should include advice on how to settle for the returned products at 
the wholesale, retail and consumer level. 
The notification should be clear and concise to ensure no 
distribution chain and client business operations are affected 
severely. 
40
6. Monitoring the Effectiveness of the Product Recall 
The measurement standard is the total number of products 
recovered against the total number of products being issued. 
Supplier must have a scale of measurement for measuring the 
effectiveness of the recall. 
7. Post Recall Reporting 
One month after the termination of recall process, the Supplier is 
required to furnish the recall coordination unit with a final report 
on the recall. 
The report should contain the following information with details; 
a. Copy of letter to customers 
b. Circumstance leading to the recall 
c. Actions taken by the supplier including copies of media statement 
d. Method of disposal 
e. Proposed action to avoid future recurrence 
f. Difficulties experienced in conducting the recall 
g. Forms of assistance from government agencies and industries. 
41
How To Notify The 
Consumers? 
 
 Public Notification 
Through media coverage system 
The media coverage system covers radio broadcast, television, 
newspapers, TV news and current affairs programs. 
 Media Release 
Short, concise, clear and written in simple language. 
Should contain the product recall detail, problem or hazard, 
actions to take, remedial action, names, address, phone numbers 
and email address of people. 
42
 Publicity Material 
a. Product information 
b. Clear identification of supplier 
c. Statement of hazard and associated risk 
d. Actions consumers should take to avoid injury 
e. Contact telephone numbers 
f. Advice that the recall is at the expense of the supplier 
43
44 
Overview of Process Flow Rapid Alert & Recall System:
Regulatory Guidelines 
 
 A detailed SOP should be available and records of recall 
should be maintained by the manufacturer. 
 A person should be designated as responsible for execution 
and coordination and should be supported by sufficient staff 
to handle all aspects of the recall with the appropriate degree of 
urgency. This person should normally be independent of the 
sales and marketing organisation. 
 Recall procedure should be capable of being initiated promptly 
and at any time. 
45
 All competent authorities of the countries to which the product 
might have been distributed should be informed promptly if 
products are intended to be recalled because these are being 
defective (or suspected of). 
 The distribution records should be readily available to the 
person responsible for recalls, and should contain, sufficient 
information on wholesellers and directly supplied customers, 
including those for exported products and medical samples. 
 Recalled products should be identified and stored separately 
in a secured area while awaiting decision on its fate. 
 The program of the recall process should be recorded and a 
final report issued including a reconciliation between the 
delivered and recovered quantities of the product. 
46
 The effectiveness of the recall procedure should be evaluated 
from time to time by a dummy recall. 
 A detailed check-list may be designed by the manufacturer to 
recall a product. 
47
SOP on Product Recall 
 
1.0 OBJECTIVE: 
To specify a method of operation that will ensure the prompt and 
effective removal of any medicines for which XYZ Pharmaceuticals Ltd. Is 
the manufacturer and which may represent a health hazard to the 
consumer or user from the market. 
2.0 RESPONSIBILITY 
2.1 General manager (QA/QC, Regulatory): 
General Manager (Manufacturing): 
2.2 In case of adverse event a committee evaluates the crisis. It consists of 
following individuals: 
- GM/QA/QC, Regulatory - V.P-Marketing 
- GM Manufacturing - V.P – International Marketing 
- GM, Formulation and Development - V.P – Technical Operations 
- Medical advisor 
48
All available members of the crisis committee shall review the crisis 
and take appropriate action. 
3.0 ACCOUNTABILITY 
Vice President 
4.1 DEFINATION 
4.1.1 “Violation Medicine” means any medicine for which XYZ 
Pharmaceuticals Ltd is the manufacturer and, 
4.1.2 which is reported to be causing serious adverse health reactions-not 
include in the package insert and/or 
4.1.3 With regard to which reports of serious adverse health reactions 
described in the package insert are being received with unacceptable 
frequency, and/ or 
4.1.4 which has a material formulation error, or other errors, and/ or, 
4.1.5 Which has a material labelling error, or other errors, and/or, 
4.1.6 Which has a result of on going stability studies, is found not to 
comply with the release specifications. 
49
4.2 PROCEDURE 
4.2.1 Any employee of XYZ Pharmaceutical Ltd becoming aware of 
“Violative medicine” immediately notifies the GM, QA/QC/Regulatory 
or in his absence GM, Manufacturing. 
4.2.2 If the GM, QA/QC/Regulatory or GM, Manufacturing, is of opinion 
that the violation is of a sufficiently serious nature to possibly warrant a 
medicine recall, he shall immediately quarantine existing in-house stocks 
of the relevant medicines and obtain the following information : 
a) The product name, strength, packs size, batch number, 
Manufacturing Date and Expiry Date. 
b) The total number of units released for sale. 
c) The Date on which distribution commenced. 
d) The total number of units distributed. 
e) The number of units still in stock in factory and with stockiest(s) 
through the Market. 
f) The nature of reported violation. 
The above information is recorded on the attached document “Medicine 
Recall Control document” under “Product Information” (Annexure- 2) 
50
4.2.3 In the light of above information GM-(QA/QC/Regulatory) or GM- 
(Manufacturing) or GM-(Formulation and Development) evaluates the 
health hazard presented by the medicine and documents this evaluation 
on the attached document “Medicine Recall Control Document” under 
Health Hazard Evaluation (Annexure-3). 
4.2.4 Taking into consideration the available information as well as the 
health hazard evaluation the GM-(QA/QC/Regulatory) formulates a 
proposed recall strategy. The recall strategy specifies the nature of 
communication to be used (phone, fax, telegram, letters, telemail, etc.) as 
well as the level in the distribution chain to which recall is 
extended.(wholesalers, retailers, general public, etc.) 
4.2.5 The GM-(QA/QC/Regulatory) or GM-(Manufacturing) informs 
concerned Regulatory Authorities in India and other countries as 
appropriate to the distribution of the medicine. Relevant records shall be 
submitted to Regulatory Authorities together with proposed plan of 
action. 
51
4.2.6 If the proposed plan of action meets with the Regulatory Official’s 
approval, or if a modified recall strategy has been decided upon in 
conjunction with the Regulatory Official’s, the GM-(QA/QC/Regulatory) 
or GM-(Manufacturing) documents the recall strategy on the attached 
document “Medicine Recall Control Document” under Recall Strategy 
(Annexure 4). 
4.2.7 The GM-(QA/QC Regulatory) or GM-(Manufacturing) implements 
recall without delay. 
4.2.8 The GM-(QA/QC Regulatory) or GM-(Manufacturing) prepares an 
interim reconciliation report after 30 days and submit a copy to concerned 
Regulatory Official’s. 
4.2.9 The GM-(QA/QC Regulatory) or GM-(Manufacturing) prepares a 
final reconciliation report after 90 days and submits a copy thereof to the 
concerned Regulatory officials for information as a final reconciliation and 
verification of the success of recall (Annexure-5). Relevant records shall be 
filed. 
52
4.2.10 Prior to termination or completion of Medicine Recall the following 
points shall be given due consideration: 
- Method of destruction of the product in field. 
- A designed area to receive returned medicines. 
- Inventory of the returned medicine. 
- Destruction authorization. 
4.2.11 The Medicine Recall will be terminated when the GM, QA/QC 
Regulatory or GM Manufacturing are assured that recall has been 
reasonably completed and a “medicine recall status report” (Annexure-6) 
is completed. 
4.2.12 Export Products : Recall notifications related to exported products 
to relevant Regulatory Authorities, Applicants, Agents and Distributors 
loaded in the importing countries shall be informed. GM- 
(QA/QC/Regulatory) or GM-(Manufacturing) shall be responsible for 
passing on this information. 
4.2.13 GM-(QA/QC/Regulatory) or GM-(Manufacturing) shall prepare a 
“ Standardized recall letters” and “Press Statement” as given in 
(Annexure-7) and (Annexure-8) respectively. 53
4.2.14 After the authorization by GM-(QA/QC Regulatory) or GM- 
(Manufacturing), the recalled material along with stock in hand shall be 
destroyed. The same shall be indicated in the final reconciliation report 
(Annexure-5) with action initiated to avoid recurrence and shall be 
forwarded to concerned Regulatory Authorities. 
ABBREVIATIONS: NIL 
REFERENCES: NIL 
54
Date Brand Name Product Description Reason/ Problem Company 
30 June 2013 Nexus, APP 
Benztropine Mesylate 
Injection 
Glass particles Fresenius Kabi USA 
19 June 2013 Rugby 
Enteric Coated Aspirin 
Tablets,81 mg 
May Contain 
Acetaminophen 500 mg 
tablets 
Advance Pharmaceutical 
Inc. 
13 June 2013 
Sagent Pharmaceuticals, 
Inc. 
Vecuronium Bromide for 
Injection 
Due to elevated impurity 
levels 
Sagent Pharmaceuticals, 
Inc. 
11 June 2013 Bethel Weight Loss Pills 
Contains Undeclared 
Drug Ingredient 
Bethel Nutritional 
Consulting, Inc. 
10 June 2013 ZyGenerics Warfarin 2 mg Tablets Oversized tablet 
Zydus Pharmaceuticals 
USA Inc. 
25 May 2013 Fresenius Kabi USA 
Magnesium Sulfate 
Injection USP 
Glass Particles Fresenius Kabi USA
Date Brand Name Product Description Reason/ Problem Company 
56 
03 October 2014 Cadolac Ketorolac 
Tromethamine 
Injection 
Due to labelling the 
product with 
incorect expiration 
date 
Cadila Healthcare 
Limited 
13 August 2014 Idarubicine Idarubicine 
Injection 
Discovery of red 
precipitation 
Teva UK Limited 
28 July 2014 Buccolam Midazolam 
hydrochloride 
oromucosal soln 
Chemical 
contamination 
ViroPharma SPRL 
19 June 2014 Fybogel Isapghula husk Potential risk of 
contamination with 
metal particles 
Reckitt Benckiser 
Healthcare 
06 March 2014 Viread Tinofovir 
disoproxil fumarate 
(245mg film coated 
tablet) 
Presence of silicone 
rubber 
Gilead sciences 
limited 
17 Feb 2014 COSOPT 
Preservative-Free 
Dorzolamide/ 
Timolol eye drops 
solution 
Increase in the 
number of adverse 
events & product 
complaints relating 
to difficulty in 
administration 
Merc sharp & 
Dohme limited 
Drugs Recalled in 2014
 
 cGMP of Pharmaceuticals – Manohar A. Potdar 
 How to practice GMP‟s by P.P Sharma 
www.gmp-compliance.org 
 Ec.europa.eu 
 www.fda.gov/Safety/Recalls/ucm165546.htm 
 Guidelines on Recall 
57 
Reference
 
THANK YOU  
58

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Complaints & Recalls

  • 1. BY: KARISHMA MAJIK Dept Of Quality Assurance KLEU’s College Of Pharmacy
  • 2. CONTENT   COMPLAINT • Reasons • Types of Complaint • Steps involved in Handling of complaints • Product Complaint Data Sheet • Complaint Record • Regulatory Guidelines • SOP on Complaint Handling  RECALL • Reasons • Types of Recall • Recall Classification • Levels of Recall • How to Recall the Product? • How To Notify The Consumers? • Regulatory Guidelines • SOP on Product Recall 2
  • 3. COMPLAINT  Statement that is something wrong or not good enough, which shows customer dissatisfaction about the company and the product Example: Complaint about packaging materials, Concerning about the product etc. 3
  • 4. Reasons   It gives the company an opportunity to improve the quality of the product  It is helpful to maintain cGMP  It maintains committed relationship between the customer and company  It is the regulatory obligation.  Aid in implementing solutions to these quality problems  Reduce costs and improve production schedules  Reduce employee confusion  Improve the safety and performance of devices 4
  • 5.  Identify poor performance in the overall quality system, particularly faulty design of devices, and faulty manufacturing processes  Verify confidence in, and improve the performance of the quality system  Reduce medical device reporting  Improve customer relations by reducing the frequency of problems, complaints, and recalls; and,  Assure compliance with device regulations and consensus standards. 5
  • 6. Types of Complaint   Quality complaints: Originate at consumer level and concern with physical, chemical and biological properties or condition of labeling and /or packaging of the product.  Adverse reaction complaints: Due to allergic reactions of any other untoward reaction or fatal reaction or near fatal reaction.  Other medically related complaints: Include complaints such as lack of efficacy or clinical response. 6
  • 7. Steps Involved in Handling of Complaints   Step 1: Receiving Complaints It is important to have open channels with customers in order to receive their suggestions, doubts and complaints. Generally, these channels are toll-free numbers, e-mails, chat-rooms and P.O. boxes. Whatever the channel, it is necessary to have a person in charge of receiving the complaints and in putting them into an appropriate investigation form that shall be addressed to the Quality Assurance (QA) unit for investigation. 7
  • 8. 8 customer Make a complaint through toll free no., E-mails, P.O. Box Company's contact Person •Open the investigation, including information about the customer and about the complaint(product name, lot no., mfg & expiry date and complaint description.) •Ask the customer to return the product for analysis. QA Complaint Officer
  • 9.  Step 2: Technical Investigation Upon receipt of the investigation form, the QA unit is able to start the investigation, which can be divided in two phases: Technical investigation Documentation-based Laboratory analysis phase Checking if this complaint Requesting QC laboratory to analyze Occurred previously in the both samples (complaint & retained). same lot or if any If the customer did not send the nonconformance was found complaint sample for analysis, the in the lot during its lab. Investigation will be carried out production only with the retained. 9
  • 10. After receiving the analytical results, there are three possible conclusions, as follows: 1. Confirmed complaint - When both complaint and retained samples showed out-of-specification (OOS) results or when only the complaint sample showed OOS results, it is clearly a single unexplained failing product. Example:  a single unexplained failure may be when one tablet is missing in the intact blister strip in the complaint sample, but no deviation was found in the retained samples or during the in-process controls and final QC analysis recorded in the batch record. 10
  • 11. 2. Non-confirmed complaint - When both complaint and retained samples showed results in compliance with specifications or when only the complaint sample showed OOS results that cannot be considered a single unexplained failing product. OOS results in a complaint sample can be attributed to misuse or mishandling. Example:  Tablets of the complaint sample show a change in their appearance that is characteristic of a light, humidity or high temperature exposure. 3. Counterfeit / tamper suspicion - When the retained sample is within the specification but the complaint sample is clearly OOS with no reason for that, such as a counterfeit or tampered drug product. Example:  when packaging material is different from the original; an example of tampering is when the color of the drug product is completely different from the original or when any foreign substance was added to the product. 11
  • 12.  Step 3: Corrective Actions and Feedback to Customers-o Corrective actions can range from a simple and quick training to some employees to a formal Corrective Action and Preventive Action (CAPA) handling. The criteria for choosing appropriate action depend on the nature of the complaint, and the complaint incidence. If a CAPA is opened, a multidisciplinary team consisting of representatives of QA, QC, Regulatory Affairs and Production Management must be established. o As feedback to the customer, the company must write a response letter to the complainant to explain the investigation approach taken, the results obtained and any implications, in case the quality problem was confirmed. 12
  • 13. o The customer should be sent a free replacement product together with the response letter, since the customer returned the product (the “complaint sample”) to the company for analysis and a quality problem was found. o Concerning non-confirmed complaints originating from misuse or inadequate handling of the drug product, even if there is no need for internal corrective actions, corrective measures should be implemented to provide orientation to the customer. 13
  • 14.  Step 4: Monthly Reports and Trend Analysis- Monthly reports should be elaborated in order to evaluate the amount and the nature of the complaints received and to perform a trend analysis of these complaints. The monthly reports must answer the following questions:  How many complaints did the company receive in the period?  How many were confirmed?  How many were non-confirmed or were counterfeit/tamper suspicion? 14
  • 15. Product Complaint Data Sheet   Serial number assigned to the complaints.  Exact nature of the complaints.  Name of the complainants.  Address of the complainants.  Date of complaint received.  If verbal, name of the person who received the complaint.  Name of the product, strength and batch number of the product.  Reference to analytical record number. 15
  • 16.  Quantity involved in the complaint.  Size of sample obtained from the complainant.  Evaluation of complaint by QC department.  Materials and records used to perform evaluation.  Other possible effected materials, products and results of their investigation.  Name and signature of the investigator(s) and date.  Action taken by the company.  Copy of reply sent to complainant. 16
  • 17.   Name and address of complainant;  Name (and, where appropriate, title) and phone number of person submitting the complaint;  Complaint nature (including name and batch number of the bulk product or Medicinal Product/Drug);  Date complaint is received;  Action initially taken (including dates and identity of person taking the action);  Any follow-up action taken;  Response provided to the originator of complaint (including date response sent); and  Final decision on bulk product or Medicinal Product/Drug batch or lot. 17 Complaint Record
  • 18. 18 Report no. Customer Complaint Record Book Date received Product name Received by Product lot no. Date investiga tion started Date investiga tion ended
  • 19. Regulatory Guidelines   A SOP should be available giving full details about how to handle products complaints and necessary records about complaints handled should be maintained.  A person should be designated for handling the complaints and deciding the measures to be taken together with sufficient supporting staff to assist him. This person should normally be from quality management department, with sufficient knowledge and experience in related work. 19
  • 20.  If product defect is suspected in a batch, other batches should also be checked in order to determine whether they are also affected. In particular, other batches which may contain rework of the defective batch should be investigated.  All decisions and measures taken as a result of a complaint should be recorded and referenced to the corresponding batch records.  A file regarding such drug products complaints shall be maintained at the factory site, where the drug product involved was manufactured, processed or packed.  Written records involving a drug product shall be maintained until atleast 1 year after the expiration date of the drug product or 1 year after the date that the complaint was received, whichever is longer. 20
  • 21. Incase of certain OTC products where expiration date is not given the records should be maintained for atleast for 3 years after the complete distribution of the drug product.  Complaint records shall be regularly reviewed for any indication of specific recurring problems requiring attention and possibly the recall of the marketed product  All decisions and measures taken as a result of a complaint should be recorded and referenced in the corresponding batch records.  Trend analysis should be performed in an event to identify possible recurrent causes leading to a negative effect on a product. 21
  • 22. SOP on Complaint Handling  1.0 OBJECTIVE: To lay out the procedure for investigation and reporting the market complaints. 2.0 RESPONSIBILITY: The quality assurance manager along with manager of the complaint related department. 3.0 ACCOUNTABILITY: The Head, Q.A / Q.C / Regulatory shall review the investigation report, suggest corrective actions and approve the complaint report. 22
  • 23. 4.0 PROCEDURE: 4.1 Market complaint may be received from any of the following sources: Physicians , Pharmacist , Warehouse, Patients, Regional Offices, Hospitals Regulatory affairs, Wholesale Traders, Actual users 4.2 Complaints shall be classified in following categories to facilitate investigation: - Product quality complaints (non therapeutic). - Packaging complaints (shortages and packaging error). - Medical complaints (therapeutic problems). 4.3 As a company policy even verbal complaints shall be formalized and investigated. 4.4 All written and oral complaints to be forwarded to Head, QA/QC/Regulatory or his nominee for investigation 4.5 All the Product Quality Complaints shall be investigated jointly with QA/F and D/Manufacturing within 5 days of the receipt of the complaint. 23
  • 24. 4.6 Medical complaint investigations shall be carried out jointly by Medical department, QA, Production, F and D and Marketing Department within 3 days of receipt of complaint 4.7 Packaging complaints and Quality complaints shall be jointly investigated by QA, F and D and Manufacturing department within 10 days of receipt of complaint. 4.8 The investigator shall investigate the complaint by referring to the Batch Manufacturing Record, SOP, machine log tables, retain samples, reconciliation of materials, storage conditions used and prepare the Product Complaint Report (PCR) 4.9 The PCR (Annexure I) shall include the product details, details of the complainant, quantity involved, enclosed complaint sample (if any), details of investigation actions taken and recommended corrective actions to prevent such recurrences in future. Each PCR shall be approved by Head/QA/QC/Regulatory or his nominee. 24
  • 25. 4.10 Incase of the Head/QA/QC/Regulatory finds that investigation is not necessary, such written records shall be maintained including reasons for not conducting the investigation. 4.11 Each report shall be assigned a specific PCR number, which will be a 3 digit number starting with “001”in continuous sequence prefixed with “PCR” and suffixed with the last two digits of the year. For example, the first market complaint for 2006 shall have the number PCR/001/006 4.12 If product defect is established or suspended in a batch, Head/QA/QC/Regulatory will decide for checking other batches in order to determine weather they are also affected. 4.13 Incase of medical complaints, if Head, /QA /QC /Regulatory and Medical Advisor feels that the product will put the public at risk, he shall advise immediate recall of the batch. The depth of recall is dependent on the seriousness of the complaint. 25
  • 26. 4.14 Complaint Record shall be maintained at least one year after expiration date of medicine. 4.15 Complaint Record shall be reviewed and a monthly summary shall be prepared for the management. 4.16 A Register is maintained having the complete details of complaint for future reference. ABBREVIATIONS: QA/QC : Quality Assurance/ Quality Control PCR : Product Control Report F and D : Formulation and Development REFERENCES: NIL 26
  • 28.
  • 29.   Recall is an action taken to withdraw/remove the drugs from distribution or use including corrective action for which deficiencies are reported in quality, efficacy or safety.  Recalls also include drugs prohibited under the Provisions of Drugs & Cosmetics Act and also those products for which product licenses are suspended/cancelled 29 Recall
  • 30. Recalled Products   Products which are already distributed or sold, may require at times to be recalled from market for various reasons.  e.g. - substandard quality detected after the product was distributed - damage of goods during transit.  Such recalled products should be clearly identified and stored separately in a secure area until a decision is taken on their force.  Such decision should be made as soon as possible.  Recall applies a; Total ban or Permanent removal Temporary ban or Temporary removal 30
  • 31. Reasons   FDA authorities may order a recall for substandard quality of the finished product or for any other justified reasons  Manufacturer himself may find problems with the product such as: - substandard quality - problems related to the stability of the product - based on the market complaint received from a customer or physician  Accidental damage of the consignment may also happen during transportation In such case product quality may not be questionable, but packages may get damaged and cannot be sold or distributed as such in the market, and hence required to be recalled. 31
  • 32. Types of Recall  Compulsory Product Recall  Industries do not take the responsibility of recalling the product voluntarily.  Commission conducts a “Compulsory Product Recall” Voluntary Product Recall  Industries voluntarily recall the products in consultation with ICCC  Encouraged by the commission where suppliers recall a product as soon as a defect is found that makes a product hazardous or unsafe for use or consumption. 32
  • 33.   CLASS I RECALLS Class I is a situation in which there is a reasonable probability that the use of, or exposure to, a violative product will cause serious adverse health consequences or death. • Examples of Class I Recalls •Pathogens in ready-to-eat food: Salmonella, Listeria monocytogenes, E. coli, Clostridium •High levels of sulfites •High levels of heavy metals •Choking hazards for susceptible populations 33 Recall Classification Reference: www.fda.gov
  • 34.  CLASS II RECALLS Class II is a situation in which use of, or exposure to, a violative product may cause temporary or medically reversible adverse health consequences or where the probability of serious adverse health consequences is remote. • Examples of Class II Recalls •Foreign objects that pose a physical hazard •Pathogens: Shigella, hepatitis A, Cyclospora, Cryptosporidium 34
  • 35.  CLASS III RECALLS Class III is a situation in which use of, or exposure to, a violative product is not likely to cause adverse health consequences. • Example of Class III Recalls An example might be bottles of aspirin that contains 90 tablets instead of the 100 stated on the label. 35
  • 36.   Based on the category of risks involved, a time line of :  Within 24 hours up to a maximum of 72 hours for Class I recall  For Class II recall up to a maximum of 10 days and  For Class III recall up to a maximum of 30 days is allowed. 36 Time Lines For Effective Recall System & Rapid Alert
  • 37. Level of Recalls  WHOLESALE PRODUCT RECALL (Distributor) wholesale, distribution Centre's and importers RETAIL PRODUCT RECALL (Dealer) supermarkets, stores, hospitals, restaurants and major retail outlets INDIVIDUAL CONSUMER RECALL individual consumer 37
  • 38. How to Recall the Product?  1. Product Recall Process Product is likely to cause injury/adverse health effect to a person, the Supplier should identify & take the necessary steps required to recall the product, control the risk and coordinate the recall process. 2. Level of Recall A product can be recalled at 3 levels; wholesale, retail, individual consumer or combination of any two or three levels. Determination of the level of recall is dependent of how far the product has penetrated the market from the supplier. 38
  • 39. 3. Recall Strategy Supplier should develop recall strategies for various levels of recall as specified. Supplier should consider the following:  Notification mechanism to stop distribution and sale of product.  How to effectively and efficiently remove potentially unsafe product from market place  Isolation and safe storage of recovered product  Disposal of product or return of product to market  Availability of resources for remedial action. 39
  • 40. 4. Product Recovery, Storage and Disposal  Methods of product recovery: product may be recovered by being returned to the supplier, supermarkets, wholesellers or retailers.  Methods of product storage: recovered products must be stored in an area that is isolated and separated from any other products.  Methods of corrective actions or product disposal: Food products– destroyed by burial, denatured through retort and incinerated under supervision by the relevant or appointed officers Product for general or consumer use– returned to the manufacturers or destroyed through the appropriate industrial practices. 5. Remedial Actions by the Supplier The Supplier’s notification to its distribution chain and clients should include advice on how to settle for the returned products at the wholesale, retail and consumer level. The notification should be clear and concise to ensure no distribution chain and client business operations are affected severely. 40
  • 41. 6. Monitoring the Effectiveness of the Product Recall The measurement standard is the total number of products recovered against the total number of products being issued. Supplier must have a scale of measurement for measuring the effectiveness of the recall. 7. Post Recall Reporting One month after the termination of recall process, the Supplier is required to furnish the recall coordination unit with a final report on the recall. The report should contain the following information with details; a. Copy of letter to customers b. Circumstance leading to the recall c. Actions taken by the supplier including copies of media statement d. Method of disposal e. Proposed action to avoid future recurrence f. Difficulties experienced in conducting the recall g. Forms of assistance from government agencies and industries. 41
  • 42. How To Notify The Consumers?   Public Notification Through media coverage system The media coverage system covers radio broadcast, television, newspapers, TV news and current affairs programs.  Media Release Short, concise, clear and written in simple language. Should contain the product recall detail, problem or hazard, actions to take, remedial action, names, address, phone numbers and email address of people. 42
  • 43.  Publicity Material a. Product information b. Clear identification of supplier c. Statement of hazard and associated risk d. Actions consumers should take to avoid injury e. Contact telephone numbers f. Advice that the recall is at the expense of the supplier 43
  • 44. 44 Overview of Process Flow Rapid Alert & Recall System:
  • 45. Regulatory Guidelines   A detailed SOP should be available and records of recall should be maintained by the manufacturer.  A person should be designated as responsible for execution and coordination and should be supported by sufficient staff to handle all aspects of the recall with the appropriate degree of urgency. This person should normally be independent of the sales and marketing organisation.  Recall procedure should be capable of being initiated promptly and at any time. 45
  • 46.  All competent authorities of the countries to which the product might have been distributed should be informed promptly if products are intended to be recalled because these are being defective (or suspected of).  The distribution records should be readily available to the person responsible for recalls, and should contain, sufficient information on wholesellers and directly supplied customers, including those for exported products and medical samples.  Recalled products should be identified and stored separately in a secured area while awaiting decision on its fate.  The program of the recall process should be recorded and a final report issued including a reconciliation between the delivered and recovered quantities of the product. 46
  • 47.  The effectiveness of the recall procedure should be evaluated from time to time by a dummy recall.  A detailed check-list may be designed by the manufacturer to recall a product. 47
  • 48. SOP on Product Recall  1.0 OBJECTIVE: To specify a method of operation that will ensure the prompt and effective removal of any medicines for which XYZ Pharmaceuticals Ltd. Is the manufacturer and which may represent a health hazard to the consumer or user from the market. 2.0 RESPONSIBILITY 2.1 General manager (QA/QC, Regulatory): General Manager (Manufacturing): 2.2 In case of adverse event a committee evaluates the crisis. It consists of following individuals: - GM/QA/QC, Regulatory - V.P-Marketing - GM Manufacturing - V.P – International Marketing - GM, Formulation and Development - V.P – Technical Operations - Medical advisor 48
  • 49. All available members of the crisis committee shall review the crisis and take appropriate action. 3.0 ACCOUNTABILITY Vice President 4.1 DEFINATION 4.1.1 “Violation Medicine” means any medicine for which XYZ Pharmaceuticals Ltd is the manufacturer and, 4.1.2 which is reported to be causing serious adverse health reactions-not include in the package insert and/or 4.1.3 With regard to which reports of serious adverse health reactions described in the package insert are being received with unacceptable frequency, and/ or 4.1.4 which has a material formulation error, or other errors, and/ or, 4.1.5 Which has a material labelling error, or other errors, and/or, 4.1.6 Which has a result of on going stability studies, is found not to comply with the release specifications. 49
  • 50. 4.2 PROCEDURE 4.2.1 Any employee of XYZ Pharmaceutical Ltd becoming aware of “Violative medicine” immediately notifies the GM, QA/QC/Regulatory or in his absence GM, Manufacturing. 4.2.2 If the GM, QA/QC/Regulatory or GM, Manufacturing, is of opinion that the violation is of a sufficiently serious nature to possibly warrant a medicine recall, he shall immediately quarantine existing in-house stocks of the relevant medicines and obtain the following information : a) The product name, strength, packs size, batch number, Manufacturing Date and Expiry Date. b) The total number of units released for sale. c) The Date on which distribution commenced. d) The total number of units distributed. e) The number of units still in stock in factory and with stockiest(s) through the Market. f) The nature of reported violation. The above information is recorded on the attached document “Medicine Recall Control document” under “Product Information” (Annexure- 2) 50
  • 51. 4.2.3 In the light of above information GM-(QA/QC/Regulatory) or GM- (Manufacturing) or GM-(Formulation and Development) evaluates the health hazard presented by the medicine and documents this evaluation on the attached document “Medicine Recall Control Document” under Health Hazard Evaluation (Annexure-3). 4.2.4 Taking into consideration the available information as well as the health hazard evaluation the GM-(QA/QC/Regulatory) formulates a proposed recall strategy. The recall strategy specifies the nature of communication to be used (phone, fax, telegram, letters, telemail, etc.) as well as the level in the distribution chain to which recall is extended.(wholesalers, retailers, general public, etc.) 4.2.5 The GM-(QA/QC/Regulatory) or GM-(Manufacturing) informs concerned Regulatory Authorities in India and other countries as appropriate to the distribution of the medicine. Relevant records shall be submitted to Regulatory Authorities together with proposed plan of action. 51
  • 52. 4.2.6 If the proposed plan of action meets with the Regulatory Official’s approval, or if a modified recall strategy has been decided upon in conjunction with the Regulatory Official’s, the GM-(QA/QC/Regulatory) or GM-(Manufacturing) documents the recall strategy on the attached document “Medicine Recall Control Document” under Recall Strategy (Annexure 4). 4.2.7 The GM-(QA/QC Regulatory) or GM-(Manufacturing) implements recall without delay. 4.2.8 The GM-(QA/QC Regulatory) or GM-(Manufacturing) prepares an interim reconciliation report after 30 days and submit a copy to concerned Regulatory Official’s. 4.2.9 The GM-(QA/QC Regulatory) or GM-(Manufacturing) prepares a final reconciliation report after 90 days and submits a copy thereof to the concerned Regulatory officials for information as a final reconciliation and verification of the success of recall (Annexure-5). Relevant records shall be filed. 52
  • 53. 4.2.10 Prior to termination or completion of Medicine Recall the following points shall be given due consideration: - Method of destruction of the product in field. - A designed area to receive returned medicines. - Inventory of the returned medicine. - Destruction authorization. 4.2.11 The Medicine Recall will be terminated when the GM, QA/QC Regulatory or GM Manufacturing are assured that recall has been reasonably completed and a “medicine recall status report” (Annexure-6) is completed. 4.2.12 Export Products : Recall notifications related to exported products to relevant Regulatory Authorities, Applicants, Agents and Distributors loaded in the importing countries shall be informed. GM- (QA/QC/Regulatory) or GM-(Manufacturing) shall be responsible for passing on this information. 4.2.13 GM-(QA/QC/Regulatory) or GM-(Manufacturing) shall prepare a “ Standardized recall letters” and “Press Statement” as given in (Annexure-7) and (Annexure-8) respectively. 53
  • 54. 4.2.14 After the authorization by GM-(QA/QC Regulatory) or GM- (Manufacturing), the recalled material along with stock in hand shall be destroyed. The same shall be indicated in the final reconciliation report (Annexure-5) with action initiated to avoid recurrence and shall be forwarded to concerned Regulatory Authorities. ABBREVIATIONS: NIL REFERENCES: NIL 54
  • 55. Date Brand Name Product Description Reason/ Problem Company 30 June 2013 Nexus, APP Benztropine Mesylate Injection Glass particles Fresenius Kabi USA 19 June 2013 Rugby Enteric Coated Aspirin Tablets,81 mg May Contain Acetaminophen 500 mg tablets Advance Pharmaceutical Inc. 13 June 2013 Sagent Pharmaceuticals, Inc. Vecuronium Bromide for Injection Due to elevated impurity levels Sagent Pharmaceuticals, Inc. 11 June 2013 Bethel Weight Loss Pills Contains Undeclared Drug Ingredient Bethel Nutritional Consulting, Inc. 10 June 2013 ZyGenerics Warfarin 2 mg Tablets Oversized tablet Zydus Pharmaceuticals USA Inc. 25 May 2013 Fresenius Kabi USA Magnesium Sulfate Injection USP Glass Particles Fresenius Kabi USA
  • 56. Date Brand Name Product Description Reason/ Problem Company 56 03 October 2014 Cadolac Ketorolac Tromethamine Injection Due to labelling the product with incorect expiration date Cadila Healthcare Limited 13 August 2014 Idarubicine Idarubicine Injection Discovery of red precipitation Teva UK Limited 28 July 2014 Buccolam Midazolam hydrochloride oromucosal soln Chemical contamination ViroPharma SPRL 19 June 2014 Fybogel Isapghula husk Potential risk of contamination with metal particles Reckitt Benckiser Healthcare 06 March 2014 Viread Tinofovir disoproxil fumarate (245mg film coated tablet) Presence of silicone rubber Gilead sciences limited 17 Feb 2014 COSOPT Preservative-Free Dorzolamide/ Timolol eye drops solution Increase in the number of adverse events & product complaints relating to difficulty in administration Merc sharp & Dohme limited Drugs Recalled in 2014
  • 57.   cGMP of Pharmaceuticals – Manohar A. Potdar  How to practice GMP‟s by P.P Sharma www.gmp-compliance.org  Ec.europa.eu  www.fda.gov/Safety/Recalls/ucm165546.htm  Guidelines on Recall 57 Reference
  • 58.  THANK YOU  58

Editor's Notes

  1. If the customer did not send the complaint sample for analysis, the laboratory investigation will be carried out only with retained samples. Similar to the receiving step, it is fundamental that the company elects a person in the QA unit to be in charge of technical investigation of each complaint, e.g a complaint officer. Non conformance—something does not meet the specifications or requirements in some way. Those requirements might be defined by the customer, a reegulatory body or in the internal procedures of the company..
  2. For all confirmed complaints, corrective actions must be implemented. Regarding counterfeit or tampered suspicious complaints, a response letter should also be sent to the customer, but the Legal Affairs unit must be copied for further arrangements.
  3. ‘‘Recall’’ means a firm’s removal or correction of a marketed product that the Food and Drug Administration considers to be in violation of the laws it administers and against which the agency would initiate legal action