F. You have just participated in an important meeting with your superior. How will you ensure that every part of the instructions you received will properly reach all subordinates, suppliers and clients, located in different parts of the world?

1. Communication Plan
By Carlos Luis Suárez V

2. Communication Plan
Description
 There was an important meeting with a
superior and the instructions received must
Issue properly reach subordinates, suppliers and
clients located in different parts of the world
 To solve this issue I propose to define a
communication plan as a strategy to transmit the
instructions to the others party involved. It is
important to take into account the following:
 Determine critical success factors
 Define a timeline for each step to achieve the
Solution goal on time, and stablish a deadline.
 Monitor on a regular basis the execution of the
plan to ensure the success of the strategy.
 Process the feedback received from the
monitoring.
 Make the adequate adjustments determined by
the feedback.

3. Communication Plan Strategy
Adjustments
• From the feedback collected make
the necessary adjustments to the
strategy so it can be adapted to the
Monitoring necessities of the internal and
•Stablish workgroups to follow up on the external factors.
results of the receptions of the • If there were no additional critical
Strategy instructions and collect feedback from factors identified in the
the participants to make sure that they monitoring, just make the fine
• Initially the strategy proposed were understood properly tuning to the get a definitive and
consists of the following steps: •In this case since the subordinates, effective strategy to achieve the
• Ensure that the instructions were suppliers and clients are in different parts desired results.
properly received for this is the of the world it should be check that the
first critical factor of success. language used, and the form the
• Define a schedule of meetings instructions are presented are adequate
with the parts that need to for that culture.
receive the instructions whether •The monitoring should be performed as
they are presential or made by many times as necessary depending on
telephone, videomeeting, etc. the size of the group of people to be
• Inform deadlines to all parts in informed of the instructions, and in
charge of transmitting the appropriate intervals.
instructions. •Check if there’s another critical factor
• Send the instructions in a printed that was not foreseen at the beginning
or virtual format, that can be and take it in account for the
accessible and understandable to adjustments of the strategy.
all.