You have just participated in an important meeting with your superior. How will you ensure that every part of the instructions you received will properly reach all subordinates, suppliers and clients, located in different parts of the world?

1. Communication Plan
By Carlos Luis Suárez V

2. Communication Plan
Description
 There was an important meeting with a
superior and the instructions received must
Issue properly reach subordinates, suppliers and
clients located in different parts of the world
 Define an efficient strategy to meet the goals
of the communication of the instructions.
 Determine critical success factors
 Define a timeline for each step to achieve the
goal on time, and stablish a deadline.
 Translate the strategy into organizational
Solution action.
 Monitor on a regular basis the execution of the
plan to ensure the success of the strategy.
 Process the feedback received.
 Make the adequate adjustments on the
strategy determined by the feedback and
monitoring.

3. Communication Plan Strategy
Adjustments
• From the feedback collected make
the necessary adjustments to the
strategy so it can be adapted to the
Monitoring necessities of the internal and
•Stablish workgroups to follow up on the external factors.
results of the receptions of the • If there were no additional critical
Strategy proposal instructions and collect feedback from factors identified in the
the participants to make sure that they monitoring, just make the fine
• Initially the strategy proposed were understood properly tuning to the get a definitive and
consists of the following steps: •In this case since the effective strategy.
• Ensure that the instructions were subordinates, suppliers and clients are in
properly received for this is the different parts of the world it should be
critical factor of success. check that the language used, and the
• Define a schedule of meetings form the instructions are presented are
with the parts that need to adequate for that culture.
receive the instructions whether •The monitoring should be performed as
they are presential or made by many times as necessary depending on
telephone, videomeeting, etc. the size of the group of people to be
• Inform deadlines to all parts in informed, and in appropriate intervals.
charge of transmitting the •Check if there’s another critical factor
instructions. that was not foreseen at the beginning
• Send the instructions in a printed and take it in account for the
or virtual format, that can be adjustments of the strategy.
accessible and understandable to
all.