The Cloud Portfolio was created to bring all of your financial reporting needs under one umbrella. The portfolio contains all the essential financial information you would need to fulfill your SAS 115 requirements. Moreover, it is accessible from any device with an internet connection which allows the financial reporting team to achieve Berkeley's ambitious sustainability efforts.

1. Cloud Portfolio
Overview

2. Cloud Portfolio Overview
The Cloud Portfolio contains everything you need to sign your SAS 115 with
confidence. The average time commitment leveraging the materials included have
enabled clients to fulfill their SAS 115 obligations in under 30 minutes per month.
Advantages
 Satisfies Campus Requirements
 Satisfies Client Needs
 Ensures Timely Reporting
 Ensures Accuracy
 Leverages In-Depth Analysis
 Leverages Existing Campus Systems
 Yields Transparency
 Yields Ease in Comparisons

3. SAS 115 Overview
• Statements on Auditing Standards (SAS) are issued guidelines
from the Auditing Standards Board (ASB).
• The SAS 115 is a form designed to ensure a set of internal control
procedures related to matter identified in a previous Audit.
• SAS 115 has three major components for review:
1. General Ledger Summary
2. General Ledger Transaction Verification
3. Payroll Expense
• Importance of SAS 115
• Implemented as the result of an Audit
• Signatures reflect that the manager has reviewed all of the
three major areas of concern and that the charges are correct
• If Audit is triggered, managers are responsible for outcome

4. Cloud Portfolio Structure

5. Ad Hoc Projects
What are Ad Hoc Projects?
Ad hoc projects are analyses and reports that clients have requested to
have performed. These are outside the standard reporting structure and will
have dedicated folders broken down by fiscal year for each project.
Why would I need Ad Hoc Projects?
Ad hoc projects answer specific questions pertaining to your department.
They enable you to create accurate forecasts and plan accordingly within
your budget constraints.
Access Folder:

6. Budget
Access Folder:
What is a Budget?
A budget is an estimate of income and expenditures for a set period of time.
Why would I need a Budget?
Your departmental budget allows provides you a road map on how to utilize
the financial resources allotted.

7. Financial Detail
Access Folder:
What is a Financial Detail Report?
Financial Detail reports are populated from the Historical Analyses reports.
These reports show the clients YTD actuals by account, fund, project and
flex.
Why would I need a Financial Detail Report?
The Financial Detail Report is populated using GL Sum Monthly data. The
clients reviewing this data satisfies one third of their SAS 115 requirement.

8. Historical Analysis
Access Folder:
What is included in the Historical Analysis?
Historical Analysis Reports allow you to investigate specific expenses
related to the four major accounting variables: funds, accounts, project
codes (chartfield 1) and flexfields (chartfield 2). The model has been
designed to be user friendly and compiles 9 years of historical actuals
allowing you to identify trends based on historical averages.
Why would I use the Historical Analysis?
Cal Planning is the reporting system utilized throughout campus for FY 14-
15. Although variance reports are helpful tools for getting a top level
perspective, in order to delve into the details one must still use the BAIRS
system since the accounts in Cal Planning roll up into summaries. These
reports were developed to provide easy access for ad hoc questions as well
as enable analysts to identify historical trends and patterns with ease.

9. Journals
Access Folder:
What is a Journal?
Journals are transactions completed by your financial analyst to correct
errors and transfer revenues.
Why would I use a Journal?
Journals are essential to keeping your books clean and providing accurate
financial reports.

10. Notes
Access Folder:
What are included in the Notes?
The notes folder contains a running list of notes from our monthly meetings
as well a financial overview. The financial overview provides a macro level
financial snapshot of the department. Melding the quantitative historical data
with your knowledge of the department will create a great resource that will
enable a higher level of reporting and understanding of how the department
operates.
Why would I use the Notes?
Notes ensure that there is never a gap in coverage for your financial
reporting needs. When an analyst is sick or on vacation, the notes hosted in
your cloud portfolio will enable another analyst to get a sense of your overall
needs and the current status of your department.

11. Payroll
Access Folder:
What is Payroll?
Payroll reports are built using BIS PPS Curr Payroll expense data from the
BAIRS system. These reports give you a breakdown of each employee's
gross payroll expense broken down by their description of service (DOS)
codes. These codes identify their salary or hours works, overtime, vacation
leave, sick leave, etc.
Why would I need to review Payroll?
These payroll reports take the hard to use BIS PPS Curr reports and turn
the data into a digestible format that allows you to analyze your employees
payroll with ease. These reports allow you to sign off on your SAS 115 with
confidence. This report is extremely helpful in identifying anomalies and
errors. Anomalies and errors can be corrected through notifying your
financial analyst of the errors related to specific employees which will be
corrected by the next month through the creation of a journal entry.

12. SAS 115
Access Folder:
What is a SAS 115 form?
Statements on Auditing Standards (SAS) are issued guidelines from the
Auditing Standards Board (ASB). The SAS 115 is a form designed to ensure
a set of internal control procedures related to matter identified in a previous
Audit.
Why do I need a SAS 115 form?
Signing the SAS 115 is a campus reqirement. Signatures reflect that the
manager has reviewed all of the three major areas of concern and that the
charges are correct. If Audit is triggered, managers are responsible for the
general ledger for the department they oversee.

13. Transaction Verification
Access Folder:
What are Transaction Verification Reports?
Transaction verification reports are built using GL Standard Detail data
which satisfies one third of your SAS 115 requirement. The report is set up
to verify individual transactions that have been processed through your
account.
Why would I use Transaction Verification Reports?
This report is extremely helpful in identifying transactions that have been
processed through your department as well as anomalies and errors.
Anomalies and errors can be corrected through notifying your financial
analyst of the specific transactions which will be corrected by the next month
through the creation of a journal entry.

14. Variance Report
Access Folder:
What are Variance Reports?
As we head into a new fiscal year, we will be phasing out the old reports and
using Cal Planning Reports. The reports come in 3 levels. Level 1 is a high
level summary contrasting last year’s actuals, to present year to date
actuals, to operating budget, to forecast. Level 2 spreads actuals up to the
current month, and populates the reaming months with forecast data. This
report will be particularly helpful in making forecast tweaks to get an
accurate approximation for how your department will end the year. Level 3
reports will be custom tailored reports designed to meet your needs.
Why would I use a Variance Report?
Variance reports represent the broad GL Sum Monthly data which paints a
picture of how your department is doing financially. These reports satisfy one
third of your SAS 115 requirement and are essential in the financial reporting
process.

15. Questions?