CIS 477 - Senior Project - Imagination Portal

University of Southern Indiana
CIS 477
Fall 2015
Dr. Bačić
Project Documentation for:
Team:
Kyle Niemeier
Kurt Wasson
Geoffrey Beaven
Christopher Kimberlain
Lindsey Howes
Lindsey Witty
Wyatt Rondot

Table of Contents
PART I: PLANNING..................................................................................................................5
SYSTEM REQUEST ............................................................................................................................ 6
FEASIBILITY ANALYSIS ....................................................................................................................... 7
PROJECTED BUDGET PLAN............................................................................................................... 10
PROJECT PLAN .............................................................................................................................. 11
PART II: ANALYSIS................................................................................................................13
SYSTEM REQUIREMENTS ................................................................................................................. 14
USE CASES.................................................................................................................................... 15
LOGICAL DFD ............................................................................................................................... 20
LOGICAL ERD................................................................................................................................ 21
PART III: DESIGN ..................................................................................................................23
ALTERNATIVE MATRIX .................................................................................................................... 24
ARCHITECTURE DESIGN................................................................................................................... 25
HARDWARE AND SOFTWARE SPECS .................................................................................................. 26
USE SCENARIOS............................................................................................................................. 27
INTERFACE DESIGN......................................................................................................................... 28
PROGRAM DESIGN......................................................................................................................... 31
PHYSICAL DFD.............................................................................................................................. 32
PHYSICAL ERD .............................................................................................................................. 33
DATA DICTIONARY ......................................................................................................................... 34
CRUD MATRIX ............................................................................................................................. 35
PART IV: IMPLEMENTATION.................................................................................................37
USER DOCUMENTATION ................................................................................................................. 38
PART V: TEAM INFORMATION..............................................................................................43
TEAM CONTRACT........................................................................................................................... 46
PROJECT CHARTER ......................................................................................................................... 47
TEAM PICTURES ............................................................................................................................ 48
TEAM RESUMES ............................................................................................................................ 51

of 60
System Request
Business Need:
Provide USI with a web based portal to allow students and interested problem solvers the
resource to submit ideas, learn about the process of innovative problem solving, as well
as present “Sponsored Problems” that give incentives to solve.
Functionality:
This will be a sub-site the university can use to include on its main website. We will
provide the functionality and programming though HTML, CSS, JavaScript, as well as any
other resource we see beneficial; this could range from Microsoft Excel to MySQL.
Expected Value:
USI does not have this type of web portal currently on its website. There is no outlet or
database for students to express and host their ideas, solutions, or problems. This portal
will allow the USI community to get involved in innovation concerning multiple areas.
Potential ideas can lead to development in USI as well as the Evansville area. Business
ideas, solutions, as well as current problems can be expressed and given attention. The
idea of an innovation portal also transcends one specific community; this idea could grow
into a regional development. Government interties as well as other funding prospects
can be shown the innovation and creation happening at the University of Southern
Indiana.
Special Issues or Constraints:
This project has limited human resources as well as limited time. The project window is
projected to be 3 months; budget is also nonexistent. Dr. Khayum is open to ideas and
direction; the project itself is very open ended. Dr. Khayum wants this project to be the
foundation to a possible website that can be functional outside of USI.

of 60
Feasibility Analysis
Project Summary:
Our client has requested an imagination portal in which users will go to a webpage and
submit ideas or solutions on a specific topic. Possible topics could include school, local,
and personal issues. In addition to idea submissions, we want users to also be able to
submit solutions for previous ideas as well. Because this tool may eventually be opened
up to a wider audience, scalability is going to be a very important factor in this project.
Economic Feasibility:
If we are to use USI’s resources, there should not be any costs in order to complete this
project. However, assuming we are unable to use the resources as expected, and
assuming this portal will go beyond the boundaries of USI, some costs may be incurred.
If we were to host our own web page, a business class web-hosting license with Arvixe
would cost approximately $22-35 a month. This service also provides a website builder
which would make development quite easy and efficient. However, due to the cost for
Arvixe to host our site, we are forced to turn to weebly.com where a free webpage hosting
option is offered with a few limitations that will not affect the outcome of the project.
If we can use the already existing USI database then there will not be any additional
database costs. However, if in the future the project goes beyond the USI domain, a
separate database would need to be implemented. MySQL Enterprise Edition would cost
approximately $5,000 and has many enterprise monitoring tools that would be included
with it.
Development Costs:
Project Length in Weeks: 16
Hours Per Week: 8
Team Members: 7
Expected Total Cost: $12,120

of 60
Risk:
Because of the resources being used for the project being primarily free to use (Weebly
and the USI form submission), economic risk is low for the project. There is a low chance
of changes to the costs of the project over the development timeframe.
Overall:
Financially, this project will be very inexpensive to accomplish. There will be little to no
direct operating costs. Many of the tools that we need for the immediate project should
all be accessible through USI’s current infrastructure. Only when this application is scaled
to a higher level and begins to serve more users will a higher cost be necessary.
Organizational Feasibility:
Project Champion:
Our project champion is Dr. Mohammed Khayum, the Dean of the Romain College of
Business at the University of Southern Indiana. Dr. Khayum is the client for which meets
will be held and he will be able to shape the project throughout the SDLC.
Project Team:
Our project will require a structured deadline of tasks that will need to be completed by
each responsible project member. The members consist of three developers, one web
designer, one business analyst, one client liaison, and one documentation manager. Tasks
will be assigned and maintained in Microsoft Project throughout the course of the project.
Given the scope of this project we think that we have aligned the roles so that each team
member will be a critical asset to the overall success of the group and the project as a
whole.
Users:
The portal will be very attractive, modern, and easy to navigate. The process for
submitting a new idea/innovation will be very elaborate as well as thought-provoking.
This will help attract students who may have an innovative idea, to the portal. Word of
mouth and, hopefully, University advertising will be the primary ways to get the attention
of the student body, and after surveying friends and acquaintances of our project
members, a significant number of submissions are predicted.

of 60
Risk:
There is moderate organizational risk when implementing any website or portal. Will
people want to use it? What will compel users to visit and submit ideas to the portal?
These questions will be addressed throughout the project. The appeal design and word-
of-mouth promotion of the website is hoped to mitigate some of this risk.
Technical Feasibility:
Our website will be created and managed using weebly.com as the domain provider as
well as the framework. Since it will only apply to students at the University, when a user
gets far enough into the idea submission process, our weebly page will automatically
redirect the user to another web page with a submission field from within the USI domain.
Using USI’s internal domain will make signing-on and navigating a simple and intuitive
process rather than using an outside service to do so. There will not be a need for user’s
to create new accounts/passwords to access the portal. All of this will be taken care of
by USI’s internal IT department. In addition, since our form webpage will be hosted
internally, all hardware limitations and future capacity limits will be determined by the
Information Technology department on campus. Our webpage will simply rely on
resources that are already present within the USI domain.
A database may need to be implemented in order to store ideas, solutions, categories,
and even future Evansville user accounts. If we are able to use a USI database as well this
would be provided at no additional cost to the project.
Risk:
Because the size of the team is quite small, risk is moderate. We don’t predict any
problems throughout developing the portal, but, as with all technical projects, something
can always change or negatively affect the direction of a project. Our technical
background due to attending the college of business is hoped to mitigate this risk.

of 60
Projected Budget Plan
PROJECT TASKS LABOR HOURS LABOR COST ($) TOTAL PER TASK
Architecture Design 12.0 $480.00 $480.00
Interface Design 12.0 $480.00 $480.00
Program Design 36.0 $1,440.00 $1,440.00
Project Specifications - Design 8.0 $320.00 $320.00
Physical DFD 12.0 $480.00 $480.00
Data Dictionary 8.0 $320.00 $320.00
CRUD Matrix 8.0 $320.00 $320.00
Physical ERD 12.0 $480.00 $480.00
Subtotal 108.0 $4,320.00 $4,320.00
Logical DFD and ERD 12.0 $480.00 $480.00
Hardware/Software Specs 8.0 $320.00 $320.00
Complete Project/Testing 48.0 $1,920.00 $1,920.00
Subtotal 68.0 $2,720.00 $2,720.00
Project Proposal - First Draft 12.0 $480.00 $480.00
Project Proposal - Second Draft 12.0 $480.00 $480.00
Post Implementation Plan 8.0 $320.00 $320.00
Client Training Documentation 16.0 $640.00 $640.00
Subtotal 48.0 $1,920.00 $1,920.00
Kickoff Meeting 7.0 $280.00 $287.00
Project Charter/System Request 4.0 $160.00 $160.00
Feasibility Analysis 16.0 $640.00 $640.00
Project Plan 8.0 $320.00 $320.00
Project Budget 4.0 $160.00 $160.00
System Requirements 12.0 $480.00 $480.00
Use Cases 8.0 $320.00 $320.00
Use Scenarios 8.0 $320.00 $320.00
Executive Summary 12.0 $480.00 $480.00
Subtotal 79.0 $3,160.00 $3,160.00
Arvixe Web Hosting
(Monthly)
0.0 $35.00 $35.00
MySQL Enterprise Edition
Database
0.0 $5,000.00 $5,000.00
Subtotal 0.0 $5,035.00 $5,035.00
Immediate Project (Expected) 303.0 $12,120.00 $12,120.00
Future (Expected) 303.0 $5,035.00 $5,035.00
Total (Expected) 303.0 $17,155.00 $17,155.00
Monthly Recurring Cost 0.0 $35.00
FUTURE
COST
PROJECT
DELIVERY
PROJECT
MANAGEMENT
PROJECT
DESIGN
PROJECT
DEVELOPMENT

of 60
Project Plan
PeriodHighlight:1PlanActual%CompleteActual(beyondplan)%Complete(beyondplan)
ProjectPlan
PLANPLANACTUALACTUALPERCENTPERIODS(WEEKS)
ACTIVITYSTARTDURATIONSTARTDURATIONCOMPLETECompletedBy####################################################################################################################################
123456789101112131415161718192021222324252627282930313233
Planning/Requirements
KickoffMeeting3131100%Team
ProjectCharter4141100%KN
SystemRequest4141100%KN
FeasibilityAnalysis3443100%GB
ProjectPlan6262100%GB
ProjectBudget-Planned9191100%GB
ProjectProposal-FirstDraft8383100%KW
ProjectProposal-SecondDraft123122100%KW
ExecutiveSummary8300100%GB
Subtotal1914
Analysis
UseCases8282100%KW
LogicalDFD8282100%WR
SystemRequirements6362100%KW
LogicalERD8282100%WR
Subtotal98
Design
AlternativeMatrix112111100%GB
ArchitectureDesign9391100%KW
Hardware/SoftwareSpecs102111100%KW
UseScenarios112121100%GB
InterfaceDesign103101100%CK
PhysicalDFD113114100%WR
DataDictionary122122100%LH
CRUDMatrix122122100%GB
PhysicalERD113114100%WR
ProjectSpecifications-Design132132100%KW
Subtotal2419
Implementation
CompleteProject15120050%
Subtotal120
Testing
Testing152000%
ClientPresentation(TBD)271000%
ITAlliancePresentation321000%
Subtotal40
Maintenance
ClientTrainingdocument284000%
PostImplementationPlan302000%
Subtotal60
AdditionalRequirements
ProgramDesign-NotRequired86000%
LastDaytoSubmitFinalProject331000%
Subtotal70
GrandTotal8141
EstimatedProjectLaborCost$3,240.00
ActualProjectLaborCost$1,640.00
LaborCost:
$40.00
ImaginationPortal

of 60
Part II: Analysis

of 60
System Requirements
1. Functional Requirements
1.1 The System should have the capability for users to submit ideas and solutions
1.1.1 The system should step you through submissions
1.1.2 The system should provide content on how to develop ideas and
solutions
1.1.3 The system should give examples of former quality ideas and
solutions
1.1.4 The system should only accept submission from specific users
1.1.5 The system should have some way of recording submissions
1.2 The system should present the sponsored challenge
1.2.1 The system should give brief information on the sponsor
1.2.2 The system should explain what the sponsor is looing for
1.2.3 The system should explain the incentives the sponsor is giving for
submissions
1.3 The system should provide more information about the portal
1.3.1 The system should have an section explaining Dr. Khayum’s idea
1.3.2 The system should give information about the purpose of the website
1.3.3 The system should give information about the Portal Surfers
1.4 The system should be a showcase for the team for future resumes and jobs
1.4.1 The system should be efficient and designed well
1.4.2 The system should use implement practice development techniques
2. Nonfunctional Requirements
2.1 Culture
2.1.1 The system will be written in English
2.1.2 The system will be targeted at the USI community specifically
students
2.2 Other
2.2.1 The system will have aspects of USI throughout the website
2.2.2 The system will be targeted to college students
2.2.3 The system should stimulate student involvement with local
businesses and the Evansville community in general
2.3 Performance
2.3.1 The system should be efficient and intuitive to use
2.4 The system will be written in HTML with CSS and JavaScript
2.5 The system should meet the need for mobile use

of 60
Use Cases
Use Case 1
Use Case Name: View Idea Submission
Page
UC ID: 1
Actor: Student Priority: Very High
Description: This step in the process allows a student to navigate to the idea submission page
Trigger: Student desires to view
idea submission web
page
Trigger Type: External
Preconditions: Student web browser open
Normal Course: Information for Steps:
1.) Student navigates to Imagination
Portal Home web page
2.) Student clicks on “Featured
Challenges” button
3.) Student clicks on “Featured
Challenges” banner
Imagination Portal URL
Alternative Course: Information for Steps:
1b.) Student backs out of website
2b.) Student clicks on a circle representing
another topic within “Categories”
3b.) Student navigates to page through
“Portal” within the menu button
Alternative Challenges
Post-conditions: Idea Submission Page is displayed
Summary Inputs: Source: Summary Outputs: Destination:
-Submission page -User web browser

of 60
Use Case 2
Use Case Name: View Idea Generation
Steps
UC ID: 2
Description: This step in the process allows a student to navigate to and view the Idea
Generation Steps.
Trigger: Student desires to view
idea generation steps
2.) Student navigates to “Imagination
Steps” using menu button at top of
page
3.) Student navigates to the bottom of the
page and clicks button for next step
Post-conditions: Idea generation video and other step information is displayed
-Idea generation
video and other
information
displayed
-User web browser

of 60
Use Case 3
Use Case Name: Submit Idea UC ID: 3
Description: This step in the process allows a student to submit an idea through use of the
portal.
Trigger: Student desires to
submit idea
Preconditions: Submission web page is open
1.) Student enters their Student ID
information into field on page
2.) Student clicks “login”
3.) Student enters their Idea for the
featured challenge
4.) Student submits the idea
USI Student ID
Student Idea Information
1b.) Student backs out of submission page
Post-conditions: Student has submitted their idea to the database
-User idea
Information
-Student ID
-User web browser -Completion dialog
-Database entry
-User web browser
-Idea database

of 60
Use Case 4
Use Case Name: View “FAQ” Web Page UC ID: 4
Description: This step in the process allows a student to see frequently asked questions about
the website or featured challenge.
Trigger: Student has questions
about the website or
challenge
2.) Student navigates to page through
“FAQ” within the menu button
Post-conditions: Frequently asked questions about the website or featured challenge are displayed
-Frequently asked
questions
-User web browser
Use Case 5

of 60
Use Case Name: View “About” Web Page UC ID: 5
Description: This step in the process allows a student to see who the creators of the site are and
where the idea for the website and its contents came from.
Trigger: Student desires
information on the origin
of the website
2.) Student navigates to page through
“About” within the menu button
Post-conditions: Information on the creators and the origin of the website is displayed
-Information
about the website
-User Web Browser

of 60
Part III: Design

of 60
Alternative Matrix
An alternative matrix has been created to help determine the appropriate back-end for the
Imagination Portal. To determine the appropriate back-end we compared the original idea of
using USI's internal email service to a purchased MySQL database service. There are strong
positives and negatives for both services.
USI email, although would require manual intervention of all submitted ideas, would be free of
charge, is already developed, and will be supported by USI’s IT department. Because cost is a
huge factor in this project, the price along with the other benefits is superior to the database
method.
Although not immediately selected, the database method would be absolutely necessary when
this site begins to scale to a greater audience as expected in the future. There will be an initial
$5,000 flat cost with no additional cost for a business class license. After a database is
implemented it would allow for application integration to automatically store submissions on our
website and would be able to support a larger amount of user submissions.
Evaluation Criteria
Relative
Importance USI E-mail Score (1 - 5)
Weighted
Score MySQL Database Score (1 - 5)
Weighted
Score
Technical Issues:
Maintenance 10
IT Department
at USI 5 50
Will require
ongoing
maintenance
person 2 20
Development 20
Already
developed 5 100
Requires
creation 3 60
Economic Issues:
Cost 30 $0 5 150 $5,000 1 30
Organizational
Issues:
Ongoing support 20
IT Department
at USI 5 100
Will require
ongoing support
person 3 60
Features:
Feature 20
Manually
monitor each
submission 1 20
Allows for
application
integration to
automatically
store
submissions on
our website 5 100
Total 100 420 270
Back-end

of 60
Architecture Design

of 60
Hardware and Software Specs
For this project we will need a domain name and a server to host. We will also be using
an outside forms provider. The site will also have a dedicated email to hold the
submissions.
Web server Client Device
Domain name Internet browser
Forms submission Email for submission
Dedicated Email

of 60
Use Scenarios
User Wishes to Contact Us or Current Sponsor
1. User will login using their USI credentials in order to submit
contact information
User Submits Content
1. User will login using their USI credentials in order to submit
ideas.
2. User will choose the category that best fits the idea they
wish to submit.
3. User presses submit and the idea is emailed to site
administrators for approval.
2. User fills out the appropriate contact information and it is
submitted to either the Imagination Portal Site Administrators
or it can be sent to the current site sponsor.
3. Imagination Portal Site Administrator or Sponsor reviews
contact information and responds as necessary.
Site Administrator Approves or Denies Content
1. Site Administrator receives an idea from the Imagination
Portal in the form of an email.
2. Site Administrator can choose to ignore and do nothing
with spam and/or offensive idea submissions.
3. If idea fits the websites goals and is categorized correctly,
the Site Administrator can choose to post the idea for all users
to see.
User visits Imagination Portal
1. User will click Imagination Portal link/icon on MyUSI
OR
2. User will type in Imagination Portal URL.
User Browses Site Content
1. User will be greeted with a home page that explains what
the site is about. There will also be a video and information
for sponsor challenges.
2. User will be able to click on various links to either submit
ideas, view previous best ideas, contact the site
administrator, and see sponsor information

of 60
Interface Design

of 60
Program Design
Imagination Portal was written with CSS and HTML with the help of Weebly.com

of 60
Data Dictionary
Module
Name
Field Name Data
Type
Data Description
Student STU_EMAIL
STU_SUBNUM
string
integer
Unique idea for email of student.
Student submission number.
Page PAGE_ID
PAGE_NAME
PAGE_DESC
integer
string
string
Unique identifier for page.
Name of the page.
Description of the page.
Form FORM_ID
FORM_NAME
ORG_TITLE
integer
string
string
Unique identifier for form.
Name of the form.
Title of the organization the form is for.
Host HOST_EMAIL
HOST_NAME
string
string
Unique identifier for email of host.
Name of host.
Client CLNT_ID
CLNT_NAME
CLNT_SINCE
integer
string
integer
Unique identifier for client.
Name of client.
Amount of time he/she has been a client.

of 60
CRUD Matrix
The CRUD Matrix is used to determine who has access to certain portions of the website. In
addition, this matrix will also help determine the level of access that each user has.
C - Create
R - Read
U - Update
D - Delete
CRUD Matrix
User Administrator
Sponsor:
Sponsor Challenge Form CR CRUD
Contact:
Contact Us Form C CRUD
Client Contact Form C CRUD
Sponsor Contact C CRUD
Submissions:
Category for regular submissions CR CRUD
Submission Form CR CRUD

of 60
Part IV: Implementation

of 60
User Documentation

of 60
Imagination Step 4 Page
Goes to the next
step of the
process

of 60
Imagination Step 5 Page
Submits
information to be
sent to a USI email
address

of 60
Part V: Team Information

of 60
Kyle Niemeier Geoff Beaven
Project Manager Documentation Manager
Kurt Wasson Wyatt Rondot
Documentation Manager Client Liaison

of 60
Lindsey Witty Lindsey Howes
Graphic Designer Programmer
Christopher Kimberlain
Programmer

of 60
Lindsey Howes
6304 N Blackburn Rd, Petersburg, IN 47567 | 812-789-6837 | LindseyJHowes@gmail.com
EDUCATION
BACHELOR OF SCIENCE | DECEMBER 2015 | UNIVERSITY OF SOUTHERN INDIANA, EVANSVILLE, IN
· Major: Computer Information Systems
· Emphasis: IS Management
SKILLS
· Database Design
· Experienced in SQL
· Website and portal monitoring
· Proficient in Microsoft Office
· C# programming knowledge
· Write clearly and concisely
· Organized
· Meet deadlines
· Excellent communication skills
· Work well with others
· Problem-solving skills
· Java experience
EXPERIENCE
INTERN IN ANALYTICS | METRONET, EVANSVILLE, IN | NOVMEBER 2015 TO CURRENT
· Work on analytics projects as instructed by the analytics manager.
· Use Google Earth in daily projects.
· Assist in finding areas to install fiber optic cables.
BASKETBALL INSTRUCTOR | YMCA, EVANSVILLE, IN | SEPTEMBER 2015 TO CURRENT
· Assist the Head Instructor with instructing basketball players in the rules, regulations, equipment, and techniques.
· Organize and direct individual and small practice activities/exercises.
· Assist the Head Instructor with supervising athletes during practices and competition.
SALES ASSOCIATE | SWEET-D-LICIOUS KETTLE KORN, LLC, WINSLOW, IN | AUGUST 2014 TO CURRENT
· Ensure high levels of customer satisfaction through excellent sales service.
· Remain knowledgeable of products offered and discuss available options.
· Assess customers’ needs and provides assistance and information on products.
· Travel to widen customer base.
VOLUNTEER COMPUTER & PROMOTIONAL ACTIVITIES
· ASSOCIATION OF INFORMATION TECHNOLOGY PROFESSIONALS, USI CHAPTER
· August 2014 to Current
· Competed in the 2015 AITP National Conference for USI: Security, database, and Microsoft Office competitions.
· USI SPRINGFEST COMMITTEE
· September 2013 to May 2014
· Helped upkeep website/Facebook/Twitter.
· EVANSVILLE ICEMEN ICICLES PROMOTIONAL TEAM
· September 2013 to June 2014

of 60
Wyatt Rondot
8140 B O’Daniel South
Evansville, IN 47712
317-503-2073
wrondot@gmail.com
Objective
To obtain a position that will enable me to utilize my strong communication skills,
technological background, and ability to work effectively alone or as part of a group.
Education
Bachelor of Science Degree in Computer Information Science
August 2012- Expected Graduate May 2016
University of Southern Indiana
Evansville, IN
AACSB Accredited Romain College of Business
Work Experience
IT Paid Internship April 2014 - Present
Solve faculty email and web-page problems
Screen phone calls for IT Department
Learn to translate English-based problems into computer solutions
Volunteer Service
Senior Community Project Sep 2011 - Jan 2012
Technology Recycle Day - Organized community recycling drive which collected
7000 pounds of electronics for recycling
Extracurricular Activities
Boy Scouts Feb 2000 - Jul 2011
Order of the Arrow - Star Boy Scout Rank - Patrol Leader - Quartermaster -
Historian – Fire Crafter - Monthly and Annual Service Projects
Keywords
SDLC, Data Analytics, Business Strategies, Effective, Efficient, Leadership,
Communication, Group-Think, Big Data, Decision support, Application Driven,
Data warehouse, Agile programing, Computer software solutions, Powerful

CIS 477 - Senior Project - Imagination Portal

Recommended

Recommended

More Related Content

Similar to CIS 477 - Senior Project - Imagination Portal

Similar to CIS 477 - Senior Project - Imagination Portal (20)

CIS 477 - Senior Project - Imagination Portal