This document introduces Kakitangan.com, an HR SaaS product for SME companies. It aims to bring advanced HR systems and best practices from larger companies to smaller SMEs. The goal is to help SMEs build better people processes so that employees are happier, more productive, and companies can focus their HR budget on employee motivation and performance rather than frequent hiring. The document then outlines the steps to set up and use Kakitangan.com's payroll and HR management features.
It’s a common goal to find a job that you love, but it’s not sheer conviction that keeps us going to work day after day, year after year—it’s money. Your hard work, and that of your employees, deserves to be rewarded with consistent and dependable pay. Though at face value, paying your employees for their hours worked seems relatively straight-forward, there are many important factors to consider concerning your company’s payroll.
A variety of payroll services and solutions have long existed to aid companies in their payroll management needs, a new wave of web-based options have emerged to give businesses even more functionality. These new solutions can not only help you save money as compared to their older counterparts, but can also help with headache-inducing federal and state taxes.
It’s a common goal to find a job that you love, but it’s not sheer conviction that keeps us going to work day after day, year after year—it’s money. Your hard work, and that of your employees, deserves to be rewarded with consistent and dependable pay. Though at face value, paying your employees for their hours worked seems relatively straight-forward, there are many important factors to consider concerning your company’s payroll.
A variety of payroll services and solutions have long existed to aid companies in their payroll management needs, a new wave of web-based options have emerged to give businesses even more functionality. These new solutions can not only help you save money as compared to their older counterparts, but can also help with headache-inducing federal and state taxes.
QuickBooks Payroll is an accounting program that updates its functions and security patches at regular intervals of time. It is helpful in creating paychecks, direct deposits, and e-pays for the employees. If you are encountering any technical snags and glitches while using this software, then don’t panic. Just contact our QuickBooks Payroll Support executives and settle down the issues and errors within a very little time. First of all, our experts analyze your issues and after that, they will offer valuable answers to fix your issue. Our Intuit certified professionals always use the latest tools and techniques to deliver satisfactory results to the customers. They are also capable of answering all your questions as they have expertise in the domain of QuickBooks. And get more information you can visit us.
https://www.wizxpert.com/
Emsphere Web based - Payroll Management Solution RITESH HELONDE
Emsphere Web based Payroll Software is used to manage and streamline the process of making payments to employees. Companies use Payroll Software to automate such things as calculating payments, withholding tax and depositing monthly payments into the designated bank account of employees.
Talenox Payroll has come a long way since our first launch in 2014. Because of all our clients, partners and users in the Talenox community, we have achieve great simplicity with the current Talenox Payroll app.
After we launched Talenox SaaS self serve platform in July 2015, we have been gaining pretty good traction due to our design and we are still constantly improving on our design, always looking into the future of how Talenox will be like.
==============================================
Payroll software was developed to help cut down the manual processes required to perform calculation for salaries and taxes. However, what the 1st generation payroll software did was mainly just that. The current legacy platforms are built on old school technology stack and they are pretty user-unfriendly, which leads to long onboarding and training processes. This is a key concern to users around the world.
Talenox is driving the next generation of change for enterprise software, focusing on mainly HR and Operations. Clients feedback that our platform is simple and easy-to-use, without the need for long training processes. We always put ourselves in the shoes of the users, pushing our limits for our technology stack and design.
So how easy is it to run payroll by using Talenox Payroll app? Here’s a preview.
To improve efficiency of company’s administration.
To store up-to-date information of the employees.
To make the employees understand the rules of the company.
To reduce extra cost for the security of the database
Complete Guide to Payroll Management in 2024 | ShrmproShrmpro
By implementing a payroll management system, you can easily overcome your challenges of inefficient payroll processing and focus on making your organization's vision and mission a reality.
So, if you are looking for a cloud-based HR software that can simplify workforce processes and provide solutions to all your HR problems, SHRMpro is the one-stop location for you.
With a user-friendly interface, we have automated tasks like Payroll Management, Application Tracking, Employee Data Management, Attendance Management, Training Sessions, etc., catering to all HRMS problems, to all our clients across the globe.
To know more about our Payroll Management System and how we can solve your Payroll processing challenges in your HR, book a demo of our HR software today!
Salma Karina Hayat is Conscious Digital Transformation Leader at Kudos | Empowering SMEs via CRM & Digital Automation | Award-Winning Entrepreneur & Philanthropist | Education & Homelessness Advocate
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QuickBooks Payroll is an accounting program that updates its functions and security patches at regular intervals of time. It is helpful in creating paychecks, direct deposits, and e-pays for the employees. If you are encountering any technical snags and glitches while using this software, then don’t panic. Just contact our QuickBooks Payroll Support executives and settle down the issues and errors within a very little time. First of all, our experts analyze your issues and after that, they will offer valuable answers to fix your issue. Our Intuit certified professionals always use the latest tools and techniques to deliver satisfactory results to the customers. They are also capable of answering all your questions as they have expertise in the domain of QuickBooks. And get more information you can visit us.
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Talenox Payroll has come a long way since our first launch in 2014. Because of all our clients, partners and users in the Talenox community, we have achieve great simplicity with the current Talenox Payroll app.
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Payroll software was developed to help cut down the manual processes required to perform calculation for salaries and taxes. However, what the 1st generation payroll software did was mainly just that. The current legacy platforms are built on old school technology stack and they are pretty user-unfriendly, which leads to long onboarding and training processes. This is a key concern to users around the world.
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So how easy is it to run payroll by using Talenox Payroll app? Here’s a preview.
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To store up-to-date information of the employees.
To make the employees understand the rules of the company.
To reduce extra cost for the security of the database
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So, if you are looking for a cloud-based HR software that can simplify workforce processes and provide solutions to all your HR problems, SHRMpro is the one-stop location for you.
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To know more about our Payroll Management System and how we can solve your Payroll processing challenges in your HR, book a demo of our HR software today!
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Checklist of setup kakitangan.com payroll
1. A HR SaaS for SME companies.
When we say “people are your most important asset”,
why are we having the HR processes like 40 years ago?
KAKITANGAN.com
2. Kakitangan.comWhy do we build Kakitangan.com?
Kakitangan.com has a dream.
We hope to bring great HR systems (and BEST Practices!) from
bigger companies to the smaller SMEs.
We hope to work with you to build awesome people-process,
people feel happier and more productive, and your HR budget
spend in your people motivation and performance improvement –
not merely on hiring due to lose of talents.
We hope to make an impact to help you growing better and happier,
and we are happy to work with you in your journey to becoming
a great company.
11. Kakitangan.com
(2) Get the company data filled up
Payroll -> Configure
• Contact details
• Bank account
• EPF account
• SOCSO account
• LHDN account
• 10 digits after ‘E’
• Signatory person
Pro-rata is an advance
user feature, applicable
only if you want to
automate manually. Most
commonly default you go
“Everyday” or “26” days.
12. Kakitangan.com
(2) Get the company data filled up
(cont’d)
Some note to certain bank products:
1. Maybank2U, you need to get Maybank to install Maybank Autocredit System
for you. Then you get “originator ID” from the bank to fill in into Payroll-
>Configure
2. Maybank2E, get “corporate ID” from the bank to fill in into Payroll->Configure
3. CIMB, get “organization ID” from the bank to fill in into Payroll->Configure
4. Public Bank, first get ECP activated, then get “ECP code” from the bank to fill
in into Payroll->Configure
13. Kakitangan.com
(2) Get the company data filled up
(cont’d)
If you want the system to calculate pro-
rata salary for your staff on
First month
Final month
Unpaid leave
You may set this up.
The key is to determine daily rate. Do we
divide base pay to
Every day - 31 or 30 days depending on the
month?
Only Work days – it refers to the working day
you setup at company setting
A fix day – where labor act uses 26 days, and
some other companies use a different days
like 22 days. Up to you.
14. Kakitangan.com
(3) Setup your staff’s personal
information
Users->the person’s User
Profile
Have you had the correct
personal information for
your employees?
• Married?
• How many kids? (and
what category)
• Tax resident of Malaysia?
REP? Iskandar?
Have you had the correct
payroll information for your
employees?
• Bank account
• EPF account
• SOCSO account
• LHDN account
• Extra contributions?
15. Kakitangan.com
(3) Setup your staff’s personal information
(cont’d)
Users->the person’s User
Profile
• If employee is a
Malaysian, please fill in
NRIC, else, fill in passport
number
• Please fill in married info
and children category
accordingly due to
different tax treatment
• Foreigner – after 182 days
he/she’s considered as tax
resident of Malaysia.
Before that, uncheck the
tax resident.
• OKU personnel go for
respective disable setting
• Next of Kin is optional,
depending on HR policy
16. Kakitangan.com
(3) Setup your staff’s personal information
(cont’d) Users->the person’s User
Profile
• Now get the
compensation
information filled in
• EPF file generation
requires you to have
employee number to be
filled in @ Employment
Section
• LHDN requires NRIC even
the person does not have
the SG/OG number yet
17. Kakitangan.com
(4) Import the payroll data that are paid
before using Kakitangan.com
Payroll->Import
• These data will affect the
final output of EA form
and E form
• These data will affect the
PCB calculation (if you
choose formula)
18. Kakitangan.com
(5) Run your first payroll here!
Be careful on these:
• Allowances – are they
tax/EPF/SOCSO
applicable or exempted?
• Deductions – are they
tax/EPF/SOCSO
applicable or exempted?
• EPF – 11 or 8%?
• Tax – using formula or
jadual rate?
• When in doubt, go
for jadual rate
Once you input new
figures, click on the
“calculate” button.
19. Kakitangan.com
(5) Run your first payroll here!
The system also
explains to you how
it calculate the
numbers. These are
the places you can
click on. E.g. ‘eye’
button there
When you’ve done
for everyone for this
month, click on
View Report.
20. Kakitangan.com
(5) Run your first payroll here! (cont’d)
Check before you confirm
the amount.
After you confirm the
amount, any non-fixed
allowance will be cleared to
zero.
So be careful about it.
In legal perspective, we
can’t confirm the
numbers for you and
your payroll setting to
generate the numbers –
so please make sure all
the numbers correctly
calculated esp the first
time.
21. Kakitangan.com
(5) Run your first payroll here! (cont’d)
REITERATING: Check before you
confirm the amount.
After you confirm the amount,
any non-fixed allowance will be
cleared to zero.
The employee will see the payslip
AFTER the pay date here.
Then you can generate the online
or offline payment files according
to your needs. Please note that it
generates ONLY the confirmed
person and amount.
22. Kakitangan.com
(5) Run your first payroll here! (cont’d)
Send payslip during the pay
day.
For Security purpose, the
payslip will not be attached
in the email. It has to be
downloaded after employee
login. HR can always
download previous payslips
from the Payroll->History
page.
23. Kakitangan.com
(6) Paying
Note: Default we suggest you to pay vis the official EPF/SOCSO/LHDN
websites. Our output files are supported by EPF/LHDN websites. And then you
pay via FPX online banking. The next 3 slides is all about them.
Some banks (and certain products) actually prefer to take EPF/SOCSO/LHDN
files in their own portals. If you do so, ignore next 3 slides. Just generate the
upload files of the bank all together in a zip file. (see the Paying – Salary slide
later)
24. Kakitangan.com
(6) Paying – EPF
Pay EPF
AFTER you confirm the amount
You may:
• Pay online. Output the text
file here and upload to your
i-akaun in EPF website, then
pay by FPX online banking; OR
• Print out Borang A, and then
issue cheque and pay at
counter (note: they are
stopping this soon)
We have a separate user guide
here teach you how to do it
screen by screen.
25. Kakitangan.com
(6) Paying – SOCSO
Pay SOCSO
AFTER you confirm the amount
You may:
• Print out Borang 8A, and then
issue cheque and pay at
counter; OR
• Pay online. iperkeso doesn’t
support their own format now,
so first time get the employees
input, then after that easy. Also
FPX online banking.
We have a separate user guide
here teach you how to do it
screen by screen.
26. Kakitangan.com
(6) Paying – LHDN
Pay LHDN
AFTER you confirm the amount
You may:
• Print out Borang CP39, and
then issue cheque and pay at
counter; OR
• Pay online. Output the text
file here and upload to your e-
data PCB at LHDN website,
then pay by FPX online
banking.
We have a separate user guide
here teach you how to do it
screen by screen.
27. Kakitangan.com
(6) Paying – Salary
Pay Salary
AFTER you confirm the amount
You may pay via your existing practice, or… online
Currently supported banks:
• Alliance Bank
• CIMB Biz Channel Standard
• Hong Leong Connect Biz (You need to move to Connect First)
• Maybank2u Biz (output to autocredit format, where you need to get
Maybank to install Maybank Autocredit System for you first)
• Maybank2e
• OCBC
• Public Bank (Output to ECP format – you need to register for ECP with the
bank)
• RHB
Note: it has to be the bank portal that support uploading features. E.g.
CIMB Biz Channel Lite doesn’t support it.
30. Kakitangan.com
What if I need a different number?
You can adjust the
number.
The adjusted
number will be
carried to future
months.
If you need to
refresh to auto
calculation, type
“-1” into it.
These fields does
NOT take comma
“,”
32. Kakitangan.com
How do I generate E form/EA form?
It’s here.
The system calculated the
number base on
(a) the numbers input in
Payroll->Import
(b) the numbers in payroll
calculator
So double check the
number, if the number
needs adjustment, adjust it
at the payroll->import
We have user guides there
to teach you how to submit
form E step by step.
33. Kakitangan.com
How to setup different rate of company EPF
contribution?
If general for whole company, set it at Payroll->Configure
If individual, setup at the person’s user profile
34. Kakitangan.com
How to do CP38?
Input here.
While we pay all to
LHDN, but in all
LHDN
documentations,
CP38 and normal tax
is separated.
35. Kakitangan.com
Common FAQs
1. What is the different btw formula and Jadual PCB rate?
LHDN calculates your tax base on a formula normally. It’s a dictionary-thick formula
document that factors the 12 mths period and make certain assumption in the
calculations. Normally the PCB amount may vary from month to month, and not much
tax rebate in the end of the year (maybe still owing LHDN money).
It is, yes, complicated. There’s no way you can calculate without a software. So LHDN
gives you another big PDF file that you have a table (jadual) so it is easier to refer to
the tax amount. Normally, Jadual rate is more expensive, but you got the tax rebate
the next year.
2. I understand e-PCB & formula is complicated and I just go with Jadual. Why is my
number different from you on Jadual rate?
The actual Jadual rate calculation is from your gross pay minus EPF (capped at RM500 a
month).
36. Kakitangan.com
Common FAQs
1. I typed a “500” in PCB for Mr A this month. The system remembers it in next
month. That’s fine – but when I want to refresh it and back to normal
calculation how do I do it?
Replace ‘500’ with typing in ‘-1’ there.
2. I got this when I download the payment file, now what?
Some data gets corrupted. Normally some non-english characters went into the
user profile. Anyone using ` or ‘ in their name? also, any weird input on IC, account
number etc?