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Report Writing
A document containing information organized in a narrative,
graphic, or tabular form, prepared on periodic, recurring,
regular, or as required basis.
Reports may refer to specific periods, events, occurrences, or
subjects, and may be communicated or presented in oral or
written form to provide information.
Business report writing is the process of preparing a
formal written document for a business setting. An
example of business report writing is when you write
a report for your boss in a formal and professional style.
Business reports are a type of
assignment in which you analyze a
situation (either a real situation or a case
study) and apply business theories to
produce a range of suggestions for
improvement.
 Informational Report: An informational report is one that
contains detailed information on the event without any
analysis or recommendation. The usual readers of
informational report are officers, board of directors and
stockholder of a company. Ex: progress report, annual
reports, compliance report, report on company policies and
procedures.
 Analytical Report: An analytical report is one that presents
information along with necessary analysis and interpretation
of the information and make recommendations on complex
problems. Ex: suggestion reports, recommendations report,
justification reports and feasibility study report.
Determination of Purpose (what, why & when)
Collecting Information
Organizing & analyzing the information (statistical tools & techniques)
Selecting the Method of Writing Report (Inductive & Deductive)
Writing & Submitting the report (rough draft, checking-editing-revising,
final draft)
1. Objectivity
2. Accuracy of facts
3. Orderly Arrangement
4. Specific Structure
5. Relevance
6. Clarity
7. Completeness
8. Preciseness
9. Simple and unambiguous language
10. Correctness
11. Reader Orientation
12. Recommendations
A. Prefatory Parts
1. Cover Page
2. Title Fly
3. Title Page
4. Student’s Declaration
5. Letter of Transmittal
6. Official Certification
7. Internship certificate from Industry supervisor
8. Acknowledgements
9. Table of Contents
10. List of Illustrations
11. Abbreviation
12. executive Summary (Problem Statement, Objectives,
Methodology, Results and Recommendations)
B. Text
1. Introduction
a. Prelude (Origin, Development, Contributions)
b. Problem Statement (Key aspects of the problem, Provides
clear guidelines, describes importance of the topic & what is to be done)
c. Objectives (Based on direction of the previous studies and
problem statement)
d. Scope (Boundaries & beneficiaries)
e. Limitations
2. Methodology
a. Types of report
b. Types of data
c. Sources of data (Collection Method & name of the sources)
d. Measurement and Scaling (Tests and Reliability Scales)
e. Sample design (Target population, sampling frame, sample
units, selection process)
f. Analysis of Data (Statistical tools and techniques)
3. Overview of the Organization (Historical Background,
Mission and vision, Organogram, Features, Functions,
Capital of the Organization, departments, etc)
4. Results and Discussions (Chapter, Headings, analyze
findings, proof and detailed information, Fulfillment
of each objectives)
5. Summary (Summarize the results of analysis)
6. Recommendations (Problems solutions)
7. Conclusions (concludes summarized research
findings, contribution, limitations, scope of the future
research/study)
C. Supplementary Parts
1. Bibliography/References (Credit other people, assist
further reader, Bibliohraphy alphabetical catalogue – a list of
secondary sources-journal books, magazine,
newspaper, research studied, writing method- APA)
2. Appendix ( Format of questionnaire, original data,
micro level chart and figures, long table, statistical
formulas, financial statements, spread sheet-
Indicating respective chapter)
 Paper-A4 size, one side Print
 Margins-Left 1.5, Right 1, Top 1, Bottom-1
 Spacing between Line-Single spacing, Double Spacing/1.5
 Spacing within a Sentence
 Pagination-Roman letter & Numeric number
 Table & Figures-Number & sources
 Heading
◦ Part Title-Capital letter, Font-16/18, bold
◦ First level sub heading-All capital, 16/14, bold
◦ Second level-Initial capital, 12/14, bold
◦ Third level-12, bold
 Footnotes & endnotes
 Header & Footer
 Font Size-Times New Roman, 12
 Numbering-1.1, 1.2, 2.1, 2.2
 Book with one author
REF: Author Last Name, Initials (Year). Title. Place of Publication:
Publisher
Ex: Carson, N.R. (1998). Psychology of behavior, London: Allun &
Bacon.
 Book with more than one author
REF: Author Last Name, Initials & second author last name, Initials.
(Year). Title. Place of Publication: Publisher
Ex: Hogg. M.A. & Vaughan G.M. (2008). Social psychology. Harlow:
Prentice Hall.
 Book with a corporate author
REF: Name of the corporate author (Year). Title. Place of publication:
Publisher.
Ex: Economic and Social Research Institute. (2008). ESRI research
strategy 2008-2013. Dublin: ESRI
 Book with an Editor
REF: Editor(s) Last name, Initials (Ed.). (Year). Title. Place of
publication: Publisher.
Ex: Booth, D. (Ed.). (1994). Rethinking social development: Essex:
Longman.
 Chapter in an edited book
Ref: Author(s) last name, Initials. (Year), Title of the chapter. In author
initials, Last name (Ed.), Title of book (pages of Chapter). Place of
publication: Publisher.
Ex: Beiner. R.A. (2000). Social development. In D.A. Villa (Ed.) The
Cambridge Companion to Social development (pp.44-64).
Cambridge: Cambridge University Press.
 Print Journal Article
REF: Author(s) last name, Initials. (Year). Article title. Journal title,
volume number, page number.
 E-journal article
REF: Author(s) last name, Initials. (Year). Article title. [Electronic
version] Journal title, volume, page numbers.
 Print Newspaper article
REF: Author(s) last name, Initials. (Year, Month, Day of
Publication). Article title. Newspaper title, Volume, pp. Page
numbers.
 Online Newspaper article
REF: Author(s) last name, Initials. (Year, Month, Day of
Publication). Article title. Newspaper title, Retrieved from (URL).
 Website/Page on a websites
REF: Author(s) last name, Initials. (Date published if available).
Article title. Title of web site. Retrieved from (URL).
 Blogs: Include the title of the message & the URL.

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Chapter: Report Writing

  • 2. A document containing information organized in a narrative, graphic, or tabular form, prepared on periodic, recurring, regular, or as required basis. Reports may refer to specific periods, events, occurrences, or subjects, and may be communicated or presented in oral or written form to provide information.
  • 3. Business report writing is the process of preparing a formal written document for a business setting. An example of business report writing is when you write a report for your boss in a formal and professional style. Business reports are a type of assignment in which you analyze a situation (either a real situation or a case study) and apply business theories to produce a range of suggestions for improvement.
  • 4.  Informational Report: An informational report is one that contains detailed information on the event without any analysis or recommendation. The usual readers of informational report are officers, board of directors and stockholder of a company. Ex: progress report, annual reports, compliance report, report on company policies and procedures.  Analytical Report: An analytical report is one that presents information along with necessary analysis and interpretation of the information and make recommendations on complex problems. Ex: suggestion reports, recommendations report, justification reports and feasibility study report.
  • 5. Determination of Purpose (what, why & when) Collecting Information Organizing & analyzing the information (statistical tools & techniques) Selecting the Method of Writing Report (Inductive & Deductive) Writing & Submitting the report (rough draft, checking-editing-revising, final draft)
  • 6. 1. Objectivity 2. Accuracy of facts 3. Orderly Arrangement 4. Specific Structure 5. Relevance 6. Clarity 7. Completeness 8. Preciseness 9. Simple and unambiguous language 10. Correctness 11. Reader Orientation 12. Recommendations
  • 7. A. Prefatory Parts 1. Cover Page 2. Title Fly 3. Title Page 4. Student’s Declaration 5. Letter of Transmittal 6. Official Certification 7. Internship certificate from Industry supervisor 8. Acknowledgements 9. Table of Contents 10. List of Illustrations 11. Abbreviation 12. executive Summary (Problem Statement, Objectives, Methodology, Results and Recommendations)
  • 8. B. Text 1. Introduction a. Prelude (Origin, Development, Contributions) b. Problem Statement (Key aspects of the problem, Provides clear guidelines, describes importance of the topic & what is to be done) c. Objectives (Based on direction of the previous studies and problem statement) d. Scope (Boundaries & beneficiaries) e. Limitations 2. Methodology a. Types of report b. Types of data c. Sources of data (Collection Method & name of the sources) d. Measurement and Scaling (Tests and Reliability Scales) e. Sample design (Target population, sampling frame, sample units, selection process) f. Analysis of Data (Statistical tools and techniques)
  • 9. 3. Overview of the Organization (Historical Background, Mission and vision, Organogram, Features, Functions, Capital of the Organization, departments, etc) 4. Results and Discussions (Chapter, Headings, analyze findings, proof and detailed information, Fulfillment of each objectives) 5. Summary (Summarize the results of analysis) 6. Recommendations (Problems solutions) 7. Conclusions (concludes summarized research findings, contribution, limitations, scope of the future research/study)
  • 10. C. Supplementary Parts 1. Bibliography/References (Credit other people, assist further reader, Bibliohraphy alphabetical catalogue – a list of secondary sources-journal books, magazine, newspaper, research studied, writing method- APA) 2. Appendix ( Format of questionnaire, original data, micro level chart and figures, long table, statistical formulas, financial statements, spread sheet- Indicating respective chapter)
  • 11.  Paper-A4 size, one side Print  Margins-Left 1.5, Right 1, Top 1, Bottom-1  Spacing between Line-Single spacing, Double Spacing/1.5  Spacing within a Sentence  Pagination-Roman letter & Numeric number  Table & Figures-Number & sources  Heading ◦ Part Title-Capital letter, Font-16/18, bold ◦ First level sub heading-All capital, 16/14, bold ◦ Second level-Initial capital, 12/14, bold ◦ Third level-12, bold  Footnotes & endnotes  Header & Footer  Font Size-Times New Roman, 12  Numbering-1.1, 1.2, 2.1, 2.2
  • 12.  Book with one author REF: Author Last Name, Initials (Year). Title. Place of Publication: Publisher Ex: Carson, N.R. (1998). Psychology of behavior, London: Allun & Bacon.  Book with more than one author REF: Author Last Name, Initials & second author last name, Initials. (Year). Title. Place of Publication: Publisher Ex: Hogg. M.A. & Vaughan G.M. (2008). Social psychology. Harlow: Prentice Hall.  Book with a corporate author REF: Name of the corporate author (Year). Title. Place of publication: Publisher. Ex: Economic and Social Research Institute. (2008). ESRI research strategy 2008-2013. Dublin: ESRI
  • 13.  Book with an Editor REF: Editor(s) Last name, Initials (Ed.). (Year). Title. Place of publication: Publisher. Ex: Booth, D. (Ed.). (1994). Rethinking social development: Essex: Longman.  Chapter in an edited book Ref: Author(s) last name, Initials. (Year), Title of the chapter. In author initials, Last name (Ed.), Title of book (pages of Chapter). Place of publication: Publisher. Ex: Beiner. R.A. (2000). Social development. In D.A. Villa (Ed.) The Cambridge Companion to Social development (pp.44-64). Cambridge: Cambridge University Press.  Print Journal Article REF: Author(s) last name, Initials. (Year). Article title. Journal title, volume number, page number.
  • 14.  E-journal article REF: Author(s) last name, Initials. (Year). Article title. [Electronic version] Journal title, volume, page numbers.  Print Newspaper article REF: Author(s) last name, Initials. (Year, Month, Day of Publication). Article title. Newspaper title, Volume, pp. Page numbers.  Online Newspaper article REF: Author(s) last name, Initials. (Year, Month, Day of Publication). Article title. Newspaper title, Retrieved from (URL).  Website/Page on a websites REF: Author(s) last name, Initials. (Date published if available). Article title. Title of web site. Retrieved from (URL).  Blogs: Include the title of the message & the URL.