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© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 1
1 Domestic Travel
2 International Travel
3 Organizational Travel Procedures
15
C H A P T E R
Travel
Arrangements
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 2
Domestic Travel
 Travel is necessary for many business
meetings and other commitments.
 Administrative professionals often make
travel arrangements
● Air travel
● Car rental
● Hotels
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 3
Air Travel
 Flight classifications
● First class
● Business class
● Economy class
 Ticketing
● Usually online or
by phone
● E-tickets
©JamesLeynse/Corbis
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 4
Air Travel
 Security
 Airline clubs
 Parking services
 Company-owned
and chartered
planes
U.S. Transportation Security Administration
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 5
Domestic Travel
 Ground transportation
● Taxi
● Shuttle bus
● Car rental
 Hotel reservations
 Car travel
 Rail travel
Use the Internet for maps and driving
directions, lists of restaurants, weather
forecasts, and points of interest in
specific locations.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 6
International Travel
 Cultural differences
 International flights
 Passports and visas
 Health documents and precautions
 International car rental and driving
 International rail transportation
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 7
Cultural Differences
 Business practices differ by country.
 Information sources
● Consulates
● Travel books
● Seminars and short courses
● The Internet
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 8
Travel.State.Gov
BureauofConsularAffairs/U.S.DepartmentofState
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 9
Organizational Travel Procedures
 Procedures vary by organization.
 Arrangements by travel agencies
● Helpful for international travel
● Include a travel itinerary
● May require a fee or service charge
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 10
Arrangements by the
Administrative Professional
 Determine passport and visa requirements.
 Check currency needs.
 Research health issues and business
etiquette.
 Make flight and hotel reservations.
 Arrange car rental and rail transportation.
 Prepare an itinerary.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 11
Arrangements by the
Administrative Professional
 Schedule appointments and meetings.
 Obtain travel funds.
 Prepare and organize materials for the trip.
 Determine procedures to follow in the
executive’s absence.
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 12
Itinerary
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 13
Organizational Travel Procedures
 Duties during the executive’s absence
● Make decisions
● Handle correspondence, messages, and
appointments
 Post-trip activities
● Expense reports
● Follow-up correspondence
© 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 14
Expense Report

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Chapter15 130406202848-phpapp01

  • 1. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 1 1 Domestic Travel 2 International Travel 3 Organizational Travel Procedures 15 C H A P T E R Travel Arrangements
  • 2. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 2 Domestic Travel  Travel is necessary for many business meetings and other commitments.  Administrative professionals often make travel arrangements ● Air travel ● Car rental ● Hotels
  • 3. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 3 Air Travel  Flight classifications ● First class ● Business class ● Economy class  Ticketing ● Usually online or by phone ● E-tickets ©JamesLeynse/Corbis
  • 4. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 4 Air Travel  Security  Airline clubs  Parking services  Company-owned and chartered planes U.S. Transportation Security Administration
  • 5. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 5 Domestic Travel  Ground transportation ● Taxi ● Shuttle bus ● Car rental  Hotel reservations  Car travel  Rail travel Use the Internet for maps and driving directions, lists of restaurants, weather forecasts, and points of interest in specific locations.
  • 6. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 6 International Travel  Cultural differences  International flights  Passports and visas  Health documents and precautions  International car rental and driving  International rail transportation
  • 7. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 7 Cultural Differences  Business practices differ by country.  Information sources ● Consulates ● Travel books ● Seminars and short courses ● The Internet
  • 8. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 8 Travel.State.Gov BureauofConsularAffairs/U.S.DepartmentofState
  • 9. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 9 Organizational Travel Procedures  Procedures vary by organization.  Arrangements by travel agencies ● Helpful for international travel ● Include a travel itinerary ● May require a fee or service charge
  • 10. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 10 Arrangements by the Administrative Professional  Determine passport and visa requirements.  Check currency needs.  Research health issues and business etiquette.  Make flight and hotel reservations.  Arrange car rental and rail transportation.  Prepare an itinerary.
  • 11. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 11 Arrangements by the Administrative Professional  Schedule appointments and meetings.  Obtain travel funds.  Prepare and organize materials for the trip.  Determine procedures to follow in the executive’s absence.
  • 12. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 12 Itinerary
  • 13. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 13 Organizational Travel Procedures  Duties during the executive’s absence ● Make decisions ● Handle correspondence, messages, and appointments  Post-trip activities ● Expense reports ● Follow-up correspondence
  • 14. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e C H A P T E R 15 SLIDE 14 Expense Report