This chapter discusses travel arrangements made by administrative professionals. It covers domestic travel arrangements like air travel, car rentals, and hotels. International travel is also discussed, including cultural differences, passport/visa requirements, and health precautions. The chapter outlines organizational travel procedures, the administrative professional's role in arranging travel, and post-trip activities like expense reports.

1. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 1
1 Domestic Travel
2 International Travel
3 Organizational Travel Procedures
15
C H A P T E R
Travel
Arrangements

2. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 2
Domestic Travel
 Travel is necessary for many business
meetings and other commitments.
 Administrative professionals often make
travel arrangements
● Air travel
● Car rental
● Hotels

3. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 3
Air Travel
 Flight classifications
● First class
● Business class
● Economy class
 Ticketing
● Usually online or
by phone
● E-tickets
©JamesLeynse/Corbis

4. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 4
Air Travel
 Security
 Airline clubs
 Parking services
 Company-owned
and chartered
planes
U.S. Transportation Security Administration

5. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 5
Domestic Travel
 Ground transportation
● Taxi
● Shuttle bus
● Car rental
 Hotel reservations
 Car travel
 Rail travel
Use the Internet for maps and driving
directions, lists of restaurants, weather
forecasts, and points of interest in
specific locations.

6. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 6
International Travel
 Cultural differences
 International flights
 Passports and visas
 Health documents and precautions
 International car rental and driving
 International rail transportation

7. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 7
Cultural Differences
 Business practices differ by country.
 Information sources
● Consulates
● Travel books
● Seminars and short courses
● The Internet

8. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 8
Travel.State.Gov
BureauofConsularAffairs/U.S.DepartmentofState

9. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 9
Organizational Travel Procedures
 Procedures vary by organization.
 Arrangements by travel agencies
● Helpful for international travel
● Include a travel itinerary
● May require a fee or service charge

10. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 10
Arrangements by the
Administrative Professional
 Determine passport and visa requirements.
 Check currency needs.
 Research health issues and business
etiquette.
 Make flight and hotel reservations.
 Arrange car rental and rail transportation.
 Prepare an itinerary.

11. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 11
Arrangements by the
Administrative Professional
 Schedule appointments and meetings.
 Obtain travel funds.
 Prepare and organize materials for the trip.
 Determine procedures to follow in the
executive’s absence.

12. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 12
Itinerary

13. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 13
Organizational Travel Procedures
 Duties during the executive’s absence
● Make decisions
● Handle correspondence, messages, and
appointments
 Post-trip activities
● Expense reports
● Follow-up correspondence

14. © 2013 Cengage Learning. All Rights Reserved. Procedures & Theory for Administrative Professionals, 7e
C H A P T E R 15
SLIDE 14
Expense Report