This chapter discusses vendors, purchases, and payments in Peachtree accounting software. It introduces two sample businesses - Cynthia's Service Merchandise and a sole proprietorship. The chapter covers entering purchase invoices, returns, and payments. Key tasks covered include setting up vendors, entering purchases in the purchase journal, recording returns, and making payments in the payments window. Important terms defined include accounts payable, vendor ledgers, purchase journal, and cash disbursements journal. The chapter also discusses inventory costing methods and includes practice exercises to apply the concepts.

1. Chapter 12:
Vendors & Purchases
McGraw-Hill/Irwin Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.

2. Vendors & Purchases
Chapter 12 begins Part 3 of the book: Peachtree
Complete Accounting 2012 for Merchandising
Businesses.
Merchandising businesses are retail stores that
resell goods and services.
In Chapter 12, you set up two merchandising
businesses: Cynthia’s Service Merchandise, a
partnership owned by Eric Lerette and Cynthia
Barber; and Student Name [use your first and last
name] Sales and Service, a sole proprietorship.
12-2

3. Accounts Payable Transactions, p. 430
Vendor sends Cynthia's Service
Merchandise an invoice.
You enter the invoice as a purchase.
When it is time to pay the invoice, you
select the invoice(s) from the vendor
you want to pay and print a check.
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4. Peachtree Tips
In Chapter 12, you set up two merchandising
businesses: Cynthia’s Service Merchandise and the
end-of-chapter exercise, Student Name Sales and
Service (Exercises 12-1 and 12-2 on pp. 485-493).
The companies that you set up in Chapter 12, continue
in Chapters 13, 14 and 15.
If the general ledger account (GL account field) is not
displayed on the Purchases/Receive Inventory window
or Payments window, check the global options. In the
Hide General Ledger Accounts section, all boxes must
be unchecked (see pp. xvi-xvii, Setting Global Options.)
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5. Peachtree Tips (continued)
What if you want to use Cynthia’s Service
Merchandise on a computer that does not have this
company set up in Peachtree?
If you start Peachtree and the appropriate company cannot be
opened, use the Restore Wizard to select A New Company. Using
the appropriate backup file, and the selection for A New Company,
you can start where you left off the last time Peachtree was used.
If Cynthia’s Service Merchandise (or another name Service
Merchandise) is not listed either on the Open an Existing Company
window or when you select <Browse>, click Cancel; then Close.
From Peachtree’s startup window, there are four menu bar options—
File; Options; Services; Help — .
Select File; Restore. Restore A New Company from the appropriate
backup file. This allows you to bypass creating a new Peachtree
company and restore the company data from a backup file (.ptb
extension).
12-5

6. Backing Up and Saving Files in Chapter 12
Part 3 Introduction, p. 426
Backup (.ptb)
Excel (.xlsx) and Adobe (.pdf) Kilobytes Page Nos.
Chapter 12 Starting Balance Sheet.ptb 971 KB 442-443
Chapter 12 Begin.ptb 981 KB 456
Chapter 12.ptb 1,017 KB 481-482
Chapter 12_CofA_PJ_CDJ_VL_GLTB.xlsx 29 KB 482-484
Exercise 12-1_Starting Balance Sheet.ptb 914 KB 488
Exercise 12-1.ptb 939 KB 491
Exercise 12-2.ptb 953 KB 493
Exercise 12-2_CofA_PJ_CDJ_VL_GLTB.xlsx 28 KB 493
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7. Backing Up and Saving Files Chapter 12
(concluded), p. 426
Adobe (.pdf) Kilobytes Page Nos.
Exercise 12-2_Chart of Accounts.pdf 60 KB 493
Exercise 12-2_Purchase Journal.pdf 50 KB 493
Exercise 12-2_Cash Disbursements Journal.pdf 51 KB 493
Exercise 12-2_Vendor Ledgers.pdf 50 KB 493
Exercise 12-2_General Ledger Trial Balance.pdf 51 KB 493
12-7

8. Accounting Software, p. 437
Peachtree and QuickBooks are used by small
companies. As the company grows to mid-
size, Peachtree and Microsoft Dynamics GP
can be used. Large companies use MS
Dynamics GP. As companies grow in size,
their accounting software needs change.
QuickBooks
Peachtree
Microsoft
Dynamics GP
Small
companies to
Large
companies
Company
size
No. of
employees
Small 1-20
Medium 20-500
Large 500+
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9. How the purchases and payments tasks
work together, p. 448
Purchases/Receive Inventory
Enter the Vendor Invoice
Payments
Apply the Vendor Invoice as a Check
Print Checks
Print the Disbursement Check
12-9

10. Glossary of Terms
Chapter 12
12-10

11. Vendors, p. 429
Merchandising businesses purchase the
merchandise they sell from suppliers
known as vendors.
Cynthia’s Service Merchandise vendors
are shown below and on p. 448.
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12. Accounts payable transactions, p. 429
Purchases of merchandise for resale,
assets, or expenses incurred on credit
from vendors.
When Cynthia’s Service Merchandise
makes purchases on account from
vendors, the transactions are known as
accounts payable transactions.
12-12

13. Accounts payable, p. 429
The money a company owes to a supplier
or vendor.
12-13

14. Database, p. 437
An organized body of related information.
As the database gets larger, the depth of
processing increases and more features
and functions are available.
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15. Purchase Journal, p. 457
In Peachtree, the Purchases/Receive
Inventory window is the purchase journal.
In the Purchase Journal, or
Purchases/Receive Inventory window, you
can enter invoices from vendors or enter
and print purchase orders.
12-15

16. Purchases/Receive Inventory window, p. 459
is Peachtree’s Purchase Journal
12-16

17. Accounts payable ledger, p. 457
Shows the account activity for each
vendor. Same as vendor ledger.
12-17

18. Vendor ledger, p. 457
Shows the account activity for each vendor. The
vendor ledger is also called the accounts payable
ledger.
The vendor ledger is shown on p. 480.
12-18

19. Average cost, p. 462
A method of computing inventory. See
weighted-average method on the next
slide.
12-19

20. Weighted-average method, p. 462
This method of inventory pricing divides
the cost of the inventory purchased by the
quantity of merchandise purchased. This
unit cost is multiplied by the ending
inventory.
12-20

21. Cash disbursements journal, p. 463
All payments of cash are recorded in the
cash disbursements journal.
In Peachtree, the Write Checks and
Payments tasks are recorded in the cash
disbursements journal.
12-21

22. Payments window, p. 472
Cash Disbursements Journal
The payments window shows a payment to a vendor
minus a return and purchase discount.
12-22

23. Going to the Net, p. 484
Watch the Vendor Management Center video at
www.peachtree.com/productsServices/whatsNew/.
Answer these questions:
1. What Peachtree feature allows the user to simplify vendor
searches?
2. What was the result of being able to negotiate with the
vendor?
Watch additional videos on this website, too.
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24. Analysis Question, p. 493
What is the balance in the Accounts Payable account,
Cynthia’s Service Merchandise? Why?
The balance in the Accounts Payable account is $300.
This balance reflects the amount owed to the vendor,
Jimmy Jackson Hardware. The Vendors Ledgers
subsidiary account balance is the same as the Accounts
Payable controlling account balance in the general
ledger.
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25. Assessment Rubric, p. 494
Date Transaction
Navigation
Center/Module
Task
Window
Journal
Dr./Cr.
1/3/12 Invoice No. 480CP was
received from Carson Phillips
Tools for the purchase of 10
tool kits for a unit cost of $30.
Vendors & Purchases;
Enter Bills, New Bill
Accounts Payable
Purchases/Recei
ve
Inventory
window
Purchases Journal
Dr. 12000,
Merchandise Inventory,
$300
Cr. 20000, Accounts
Payable/Carson
Phillips Tools, $300
1/6/12 Returned two tool kits to
Carson Phillips Tools, Invoice
No. 480CP. Paid $30 for each
tool kit: VCM480CP.
Vendors & Purchases;
Credits and Returns,
New Vendor Credit
Memo
Accounts Payable
Vendor Credit
Memos window
Purchases Journal
Dr. 12000,
Merchandise Inventory,
$60
Cr. 2000, Accounts
Payable/Carson
Phillips Tools, $60
12-25

26. Assessment Rubric (concluded), p. 494
Date Transaction
Navigation
Center/Module
Task
Window
Journal
Dr./Cr.
1/10/12 Issued Check No. 2021 to
Carson Phillips Tools for
merchandise purchased on
January 3, less the January 6
return, Invoice No. 480CP.
Vendors & Purchases;
Pay Bills, Pay Bill
Accounts Payable
Payments
window
Cash Disbursements
Journal
Dr. 20000, Accounts
Payable/Carson
Phillips Tools, $240.
Cr. 59500, Purchase
Discounts, $4.80
Cr. 10200, Caliber
Bank, $235.20, Check
No. 2021
12-26

27. Online Learning Center
 Go online to www.mhhe.com/yacht2012 for additional resources. Link to
Student Edition, select Chapter 12.
o Interactive Testing: Online multiple-choice and true and false
questions. Tests are graded and can be emailed to instructor.
o Glossary of Terms: Boldfaced/italicized words within chapter.
o Feature Quizzes: Includes user interface questions, matching,
and review of chapter concepts with immediate feedback.
o Two Flash Videos: Demonstrations of purchases and payments.
o PowerPoints: Narrated slides.
o Assessment Rubrics: Reviews journal entries, reports,
navigation centers, modules, and task windows.
o Going to the Net: Internet research.
o QA Templates: End-of-chapter summary and review questions
and analysis question.
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