THIS PPT TALKS ABOUT NEEDS TO ORGANISE STAFF AND OTHER RESOURCES IN CASE OF EXPANSION OF A GOVT FIELD UNIT.

1. EXPANSION OF AN INDEPENDENT
GOVT FIELD UNIT- CHALLENGES IN
ESTABLISHING BIGGER UNITS.

2. STAFF-1
UNDERSTAND THE NEW
ORGANISATIONAL STRUCTURE.

3. STAFF-2
MAKE THE OTHER TEAM MEMBERS TO ACCEPT
THE CHANGE.

4. STAFF-3
PREPARE NEW REPORTING SCHEME.

5. STAFF-4
ASSIGN NEW ROLES AND REVISE THE EXISTING
ASSIGNMENTS.

6. STAFF-5
RESORT TO STAFF TRANSFERS AND POSTINGS
AS PER NEW JOB ASSIGNMENT AND
REPORTING SCHEME.

7. SPACE-1
A VERY BIG ISSUE OF SPACE MANAGEMENT.

8. SPACE-2
SPACE NEVER EXPANDS WITH STAFF.

9. SPACE-3
SPACE REMAINS THE SAME AND YOU HAVE TO
MANAGE WITHIN THAT AVAILABLE SPACE.

10. SPACE-4
• SCARCITY OF SPACE IS THE MAJOR DETERRENT
TO ACCEPTABILITY OF CHANGE.
• REASON- THE SPACE A PERSON NEEDS TO
OCCUPY FOR HIS OFFICE IS PERSONAL TO HIM.

11. SPACE-5
THERE IS A RESISTANCE FROM EXISTING STAFF
TO EITHER VACATE HIS OFFICE FOR OTHERS
OR AT LEAST SHARE HIS OFFICE SPACE WITH
HIS/HER COLLEAGUES.

12. SPACE-6
• YOU HAVE TO FOLLOW A CRITERIA TO
DISTRIBUTE /REDISTRIBUTE AVAILABLE SPACE
OPTIMALLY.
• NORMALLY SENIORITY BECOMES THE BASIS
FOR ACCOMODATING ALL OR MAXIMUM
PEOPLE.

13. SPACE-7
• THERE IS A GREAT PRESSURE ON THE SPACE.
• SO THE FIRST STEP IS TO REMOVE THE WASTAGE
OF SPACE BY CLEARING IT OF UNNESSARY AND
DISPOSABLE ITEMS WITHOUT AFFECTING THE
WORKING.
• AND CO-OPERATION FROM STAFF BECOMES
VERY IMPORTANT.
• INNOVATIVE IDEAS TO ECONOMISE THE USE OF
SPACE HAVE TO SHOW UP.

14. SPACE-8
A SPIRIT OF SACRIFICE SHOULD BE DISPLAYED BY
ALL STAFF AT EACH LEVEL TO MAKE THE SPACE
MANAGEMENT PROCESS A SUCCESS.

15. STAFF CONTROL-1
TWO MAJOR CHALLENGES ARE THERE TO KEEP
THE CONTROL LEVEL INTACT EVEN AT
INCREASED SCALE OF STAFF SIZE.

16. STAFF CONTROL-2
REDISTRIBUTION OF WORK AND REDEFINING
THE NEW LINE OF AUTHORITY WITHOUT
DILUTING THE RESPONSIBILITY.

17. STAFF CONTROL-3
ADOPTING TO NEW SET UP OF DELEGATION OF
POWERS BOTH ADMINISTRATIVE AND
FINANCIAL.

18. STAFF CONTROL-4
• FILE PROCESING AND NEW ROUTING OF FILES
ACCORDING TO NEW LINES OF AUTHORITY
AND POWER DELEGATION.
• THIS IS MOST IMPORTANT DECISION BY THE
UNIT HEAD TO ENSURE SMOOTH WORKING
OF THE EXPANDED UNIT.

19. RESOURCES-1
RUNNING AN OFFICE REQUIRES VARIETY OF
ASSETS AS THE EXPANDED UNIT WILL
PROPORTIONALY NEED MORE OF THESE AND
EXISTING ITTEMS MAY NOT BE ADEQUATE.

20. RESOURCES-2
SUPPORT STAFF HAS TO BE MADE AVAILABLE
EITHER BY REARRANGEMENT OR BY HIRING
MORE HEADS.

21. RESOURCES-3
ONCE MOST DIFFICULT ISSUE OF SPACE IS
RESOLVED THE NEXT MILE STONE IS TO
PROCURE FURNITURE TO ENABLE THE
ADDITIONAL STAFF TO PERFORM
COMFORTABLY.

22. RESOURCES-4
SIMILARLY OFFICE EQUIPMENT WILL HAVE TO
BE PROCURED AND PROVIDED TO THE STAFF.
HERE SOME EXISTING ITEMS CAN BE MADE TO
SHARE ALSO.

23. RESOURCES-5
THE STAFF WHO IS TO GO OUTDOORS FOR PART
OF THEIR DUTIES MAY NEED VEHICLES EITHER
INDIVIDUALLY OR ON SHARING BASIS. SO
ADDITIONAL VEHICLES HAS TO BE PURCHASED
AND ASSIGNED TO NEEDY STAFF.

24. RESOURCES-6
LAST BUT NOT THE LEAST SOME STAFF MAY
NEED TESTING INSTRUMENTS AS PART OF
THEIR DUTIES AND SAME HAS TO BE
EXAMINED AND AUGMENTED SUITABLY.

25. THANKS !