Cecil County Public Schools FY16 CMP & FY17 CIP http://www.boarddocs.com/mabe/cecil/Board.nsf/goto?open&id=A27KKZ4C7B1C

1. FY16 Comprehensive Maintenance Plan
FY17 Capital Improvement Plan
Prepared by:
Capital Outlay & Facilities Departments
Cecil County Public Schools
September 14, 2015

2. Components of the CMP
 Objectives
 Staffing Organizational Chart
◦ Maintenance 47.5
◦ Operations 4.0
◦ Custodial 116.5
◦ Total 168
 Description of Maintenance Categories
◦ Scheduled Maintenance
 Preventative $ 840,896 20%
 Scheduled Repairs $ 2,690,867 64%
 Modernization $ 0 0%
◦ Unscheduled Maintenance
 Unscheduled Repairs $ 630,672 15%
 Vandalism/Security Related Repairs $ 42,045 1%
Total $ 4,204,480 100%
Deferred Maintenance (FY15) $ 40,147,441
 Students 15,681
 Cost Per Student (Maintenance) $268.13
 Cost Per Student (Operations) $696.00

3. Total Completed Work Orders
1080
1704
2035
2383
2005
1824
1736
3236
2901
2157
2581
1829
5516 5564
3491 3624
3849
4138
5256
1431 1258
7860
8287
8114
9148 9149
8827
8602
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
FY09 FY10 FY11 FY12 FY13 FY14 FY15
Code Correct Preventive Maintenance Modernization/Alteration
Scheduled Maintenance Unscheduled Maintenance Total Work Orders

4. History of Expenditures
$1,000
$501,000
$1,001,000
$1,501,000
$2,001,000
$2,501,000
2013 2014 2015Vandalism Unscheduled Maintenance Modernization/Alternation
Scheduled Maintenance Preventive Maintenance Deferred Maintenance
Deferred 2013
$51,087,108
Deferred 2014
$45,957,779
Deferred 2015
$40,147,441

5. FY16 Deferred Maintenance
Total Costs $44,931,574
Conowingo Elementary $773,048
Leeds Elementary $617,683
Bay View Elementary $264,293
Elk Neck Elementary $248,506
Charlestown
Elementary $232,892
North East Elementary $175,893
Cecilton Elementary $172,043
Elkton High $167,571
Elkton Middle $147,874
Bainbridge Elementary $42,786
Calvert Elementary $27,377
Perryville Middle $6,739
Holly Hall Elementary $4,107
Administrative Services Center $8,106,252
Bohemia Manor Middle/High $6,323,546
North East Middle $4,942,843
Rising Sun Middle $3,238,623
Thomson Estates Elementary $2,794,234
Gilpin Manor Elementary $2,769,994
Chesapeake City Elementary $2,481,640
Cherry Hill Middle $2,451,938
North East High $1,771,224
Cecil Manor Elementary $1,624,282
Kenmore Elementary $1,429,202
Perryville High $1,252,791
Rising Sun High $1,131,172
Rising Sun Elementary $923,035
Providence $809,986

6. FY16 Deferred Cost – Secondary Schools
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Site, Exterior & Roof
Mechanical, Electrical &
Plumbing
Interior, Auditorium &
Athletics

7. FY16 Deferred Cost – Elementary Schools
$100,000
$600,000
$1,100,000
$1,600,000
$2,100,000
$2,600,000
Site, Exterior &
Roof
Mechanical,
Electrical &
Plumbing
Interior,
Audortorium &
Athletics

8.  Planning Approval Requests
 Funding Approval Requests
 Future Project Requests
 Summary of Project Requests
 Status of Previously Approved Projects
FY17 Capital Improvement Plan (CIP) –
Components of Annual State Submission:

9. FY17 Capital Improvement Plan (CIP) –
Case Study – Gilpin Manor ES
Yearly Comparisons:
FY 2015
◦Cost Per SQFT - $224
◦Site Development – 12%
◦State’s Participation – 69%
◦Est. Proj. Budget - $21mm
◦State Funds - $8.5mm
◦County Funds - $12.5mm
FY 2016 – LP
◦Cost Per SQFT - $233
◦Site Development – 12%
◦State’s Participation – 64%
◦Est. Proj. Budget - $23mm
◦State Funds - $9.9mm
◦County Funds - $13.5mm
FY 2017
◦Cost Per SQFT - $282
◦Site Development – 19%
◦State’s Participation – 63%
◦Est. Proj. Budget - $29mm
◦State Funds - $12.9mm
◦County Funds - $16.7mm

10. FY17 Capital Improvement Plan (CIP) –
Potential Long Range Projects:
Priority Order FY 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
FY17 FY16 School/Project SY 16‐17 17‐18 18‐19 19‐20 20‐21 21‐22 22‐23 23‐24 24‐25 25‐26
1 2 Perryville Elementary Add/Reno O
2 6 Cecilton Elementary Exterior/Roof Replacement F/C
3 Bohemia Manor Middle/High Boiler Replacement F/C
4 Kenmore Elementary Boiler Replacement F/C
5 Cherry Hill Middle Boiler Replacement F/C
6 Thomson Estates Elementary Boiler Replacement F/C
7 4 New Gilpin Manor ES F/C C O
8 5 Cecil Manor Elementary Roof Replacement F/C
9 7 New Chesapeake City ES SP LP F/C C C O
10 8 Kenmore Elementary Addition/Renovation SP L/P F/C C C O
11 9 North East MS Add/Reno SP LP F/C C C O
12 10 Cecil Manor ES HVAC Replacement SR F/C
13 11 Thomson Estates ES Add/Reno SP LP F/C C C O
14 12 Cherry Hill MS Reno SP LP F/C C C O
15 13 Bohemia Manor MS HS Add/Reno SP LP F/C C C
16 14 North East HS Add/Reno SP LP F/C C
SP =State Planning Year: Request Funding in Future Year CIP; Complete Schematic, Design Development & Construction
Documents; Prepare Bid, Requires Local Funding
LP =Local Planning ‐ In cases where planning will span beyond one fiscal year. Second year does not require state approval.
F/C =Funding Request Year/Bid and Begin Construction
C =Construction of Project
O =Occupancy
FY =Fiscal Year
SY =School Year

11. FY17 Capital Improvement Plan (CIP) –
Priority Order of State Requests:
SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS
LEA
:
Cecil FISCAL YEAR: 2017 DATE: October 5, 2015
PRIO‐
RITY # PROJECT TITLE
TOTAL
ESTIMATED
COST
NON‐PSCP
FUNDS
TOTAL
STATE
FUNDS
PRIOR
PSCP
FUNDS
CURRENT
REQUESTS
($ OR LP)
EXPECTED FIVE‐YEAR PROGRAM REQUESTS
(enter fiscal year below)
FY 17 FY 18 FY 19 FY 20 FY 21 FY 22
1 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 6,750,000 904,000
2 Cecilton ES Roof / Envelope 575,000 207,000 368,000 148,000 220,000
3 Bo Manor MS/HS Boiler Proj. 600,000 222,000 378,000 378,000
4 Kenmore ES Boiler Proj. 490,000 181,000 309,000 309,000
5 Cherry Hill MS boiler Proj. 697,000 258,000 439,000 439,000
6 Thomson Estates ES Boiler 574,000 212,000 362,000 362,000
7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 LP 6,099,000 5,725,000 1,082,000
8 Cecil Manor ES Roof 893,000 330,000 563,000 563,000
9 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP LP 5,744,000 3,750,000 949,000
10 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP LP 5,671,000 8,912,000 1,621,000
11 North East MS Add/Reno 47,118,000 26,815,000 20,302,000 SP LP 6,100,000 6,100,000
12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 1,139,000
13
Thomson Estates ES Reno
23,141,000 13,318,000 9,823,000 SP LP 3,000,000
TOTAL (Last page only) 190,318,000 106,576,000 83,741,000 6,898,000 9,274,000 5,725,000 7,965,000 9,421,000 15,961,000 10,721,000

12. FY17 Capital Improvement Plan (CIP) –
Local Funding Priority:
SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS LOCAL REQUEST
LEA: Cecil FISCAL YEAR: 2017 DATE: October 5, 2015
CURRENT EXPECTED FIVE‐YEAR PROGRAM
REQUESTS
PRIO‐
RITY
TOTAL TOTAL PRIOR REQUESTS (enter fiscal year
below)
ESTIMATED NON‐PSCP STATE Local ($ OR LP)
PROJECT TITLE COST FUNDS FUNDS FUNDS FY
17
FY 18 FY 19 FY 20 FY 21 FY 22
1 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 9,060,000 1,186,193
2 Cecilton ES Roof 575,000 207,000 368,000 79,000 128,000
3 Bo Manor MS HS Boiler 600,000 222,000 378,000
222,000
4 Kenmore ES Boiler 490,000 181,000 309,000 181,000
5 Cherry Hill MS Boiler 697,000 258,000 439,000
258,000
6 Thomson Estates Boiler 574,000 212,000 362,000 212,000
7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 1,500,000 7,750,000 6,750,000 2,237,000
8 Cecil Manor ES Roof 893,000 330,000 563,000 330,000
9 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP 1,250,000 3,750,000 4,672,000 1,750,000
10 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP 1,500,000 6,374,000 9,105,000 1,231,000
11 North East MS
Add/Reno
47,118,000 26,815,000 20,302,000 SP
1,800,000
6,000,000 6,000,000
12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 611,000
13 Thomson Estates ES
Add/Reno
23,141,000 13,318,000 9,823,000 SP
LP 1,000,000
TOTAL (Last page only) 190,318,000 106,576,000 83,741,000 10,969,000 9,457,193 8,000,000 8,098,000 12,846,000 15,105,000 7,000,000