TO predict. To control. To report. A spreadsheet solution for midsize programs. Spreadsheets itself are here. http://bit.ly/RHUqmb

1. Calculating the future
Value analysis predicts program progress!
An Excell tool for mid sized programs – no more runaways!

2. Programs realizestrategicchange
They are lengthy, defined in broad
terms, changing during execution

3. Programs are in runaway danger
• McKinsey: Only 30 percent of change programs succeed
• The Economist, a 2004 survey: 57% of the companies had
been unsuccessful in executing on strategic initiatives over
the previous three years.

4. Mid sized programs lack adequate
control
The control system relies on project
managers estimates and actual costs
No facts, no trends, no coherence

5. No facts: driving forward looking
back
Progress is based on the past, estimates are
based on opinions
Real progress is unknown

6. No trends: Finding the way one
inch before your feet
Most control systems show you data at a
specific time,
not time based trends

7. No coherence: Projects and
business will interfere
A program is not just a set of independent
projects, each on their way
It is the coherence that needs to be managed

8. Been there, did the tour, got the
T-shirt. Lets share!
If you manage by facts, have trend-
reporting, and make coherence visible
You can control a mid-sized program

9. Program Future Calculator
We have created a free Excel spreadsheet
for medium sized programs, for a program manager that needs to
create his own control, in a cost oriented environment

10. Example: Projects in a mid sized
program
The usual suspects: multiple
projects, startdates, budgets
See next sheet for some more usual data
demo
PROJECT ID PROJECT NAME STARTDATE PLANNED
FINISH DATE
BUDGETTED
COSTS
Integral
BUDGETTED
COSTS Time
Based
BUDGETTED
COSTS Cap
Inv
Project Totals € 16,948 € 11,750 € 5,198
7 Example, Finished on time in budget 2-jan-12 20-jun-12 € 1,215 € 810 € 405
31 Example, finished too late over budget 11-feb-12 21-mei-12 € 1,380 € 920 € 460
22 Example, cap invest overspent 22-mrt-12 7-nov-12 € 1,620 € 1,080 € 540
34 Example, too late on budget 1-apr-12 7-okt-12 € 1,418 € 945 € 473
56 Example, on time over budget 1-apr-12 8-sep-12 € 1,125 € 750 € 375
78 Example, premature close 11-mei-12 8-okt-12 € 1,013 € 675 € 338
65 Example, planned over the year 20-jun-12 25-feb-13 € 1,823 € 1,215 € 608
32 Example, running late over the year 21-mei-12 18-okt-12 € 1,088 € 725 € 363
23 Example, no Cap Inv 30-jun-12 27-nov-12 € 675 € 675 € -
5757 Example, capital investment underspent 22-mrt-12 7-nov-12 € 2,900 € 2,160 € 740
543 Future project 1 1-sep-12 10-dec-12 € 810 € 540 € 270
876 Future project 2 15-nov-12 23-feb-13 € 870 € 580 € 290
392923 Late project 1-mrt-12 29-jul-12 € 1,013 € 675 € 338

11. Example contd.: Actuals on these
projects
Nothing new so far, just a spreadsheet
But now we start the magic

12. Magic 1: % ready
% ready, as agreed upon up front, based on facts
This allows Value Analysis based predictions

13. Magic 2: trends
Excel at its best: time based graphs
So patterns are visible, based on actuals and Value Analysis

14. Magic 3: Coherence
Seeing where you are and where you are headed
To avoid collisions with others

15. Program control:
Facts, trends, coherence
Download this spreadsheet at www.dicuore.nl
Or at LinkedIn company page diCuore
The Program Future Calculator

16. Deliberately left blank

17. Some more screenshots of the
Program Future Calculator
In one fgure: the budget, actuals and a
prognosis

18. Project portfolio
Cash flowneed of the project portfolio

19. Addaptive Program Budget
Because budget cuts and creative funding exist
Program Budget
Source
TOTAL
PROGRAM
BUDGET
TOTAL PROGRAM
BUDGET THIS YEAR
TOTAL PROGRAM
BUDGET NEXT YEAR
TOTAL PROGRAM
BUDGET
€ 17,230 € 10,710 € 6,520
1 BUDGT SOURCE 1 19,350€ 12,000€ 7,350€
2 BUDGET SOURCE 2 630€ 210€ 420€
3 BUDGET SOURCE 3 300€ 300€ -€
4 BUDGET CUT 1 (1,500)€ (1,500)€ -€
5 BUDGET CUT 2 (300)€ (300)€ -€
6 Budget cut next year (1,250)€ -€ (1,250)€

20. Independent Program vs Projects
Portfolio budget
Because projects appear out of nowhere to enter
your program

21. Clear overview of status
Because Steering Committees are pressed for
time

22. Prognoses
To control in stead of to react andrepair

23. Facts, trends and coherence:
Program Future Calculator