1. Project Summary Report
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Project Summary Report
Project Proposal
The proposal of this project is to create, plan and execute a new
excel spreadsheet software. The project will provide a test
analysis for creating a new excel spreadsheet. The test analysis
will include verification that the employees are able to execute
their daily job functions more efficiently. The proposal provides
a breakdown of the cost to complete the project within a twelve-
month period including two months of testing the product, cost
of employee labor during testing, facility fees and also
obtaining materials. The stake holders need from this project is
to develop a new excel spread sheet that will allow them to
operate it with ease. The main goal is to decrease the cost of
production while increasing production with less errors.
The proposal will include the project team compile of
documents which are, project management plan, project charter,
schedule and work breakdown structure. The key documents
2. will help team members work toward their organizational goals.
Each document will describe the objectives, goals, scopes,
stakeholders and the teams involved in the project.
Project Charter
Upon approval of proposal requirements, the project charter will
show stake holders initial planning information that will include
the budget, which is thirty thousand, assigning of team roles for
requirements and risks and project deadline twelve months. The
expected benefits of the project are providing a more efficient
way to increase production. The excel spreadsheet will give
stake holders the advantage from other competitors. The
company will benefit from the enhancements with increase in
overall company growth. The stake holders will be convinced
that the excel spreadsheet development will give the company
the growth that it needs by adhering to the stakeholders needs
and requirements. The project manager will make sure the
requirements are delivered by deadlines, also provide risk,
issues and expectation form project team members.
Project Requirements and Risk
The methods of measuring and reporting project progress and
performance by creating a
project outline to track the progress of the project. Another
method is to establish goals and
milestones for each team member this will see what skills they
have and hold each team member
accountable for their part in the project. By setting measurable
goals for each team member, you
3. have a greater chance that you will be able to deliver your
project on schedule. You as the team
leader can check in regularly with your team to see the progress
of the project to make sure it on
schedule. You will need to have effective communication with
the team and by doing this will
show how a leader is supposed to lead. Establish deadlines that
need to be meet, be focused and
stay on schedule. If you stick to these methods, you will have a
successful plan.
Project Cost
Every project must have requirements, a risk assessment and
what the cost of the project is going to be. For any project
establishing the requirements is one of the key steps that
defines what the project is supposed to do. The team must be
concise in presenting what the requirements are. Any error in
the requirements could lead to a failed project. The cost and
risks of the project should also be included in the requirements
process. Our project is to develop an updated software that will
create a one-stop-shop for production tracking of orders and
material.
The purpose of this software will be to enhance employee
performance. The completion time frame will be 12 months.
There will be a 2-month material testing time. We will need of
a 5000 square foot facility and approximately 150 employees.
The total cost estimated cost will be $30,000.00. Attached is
the project cost breakdown.
Work Breakdown Structure and Gnatt Chart Report
4. In our work balance structure sheet, phase 1 we created a new
software excel spread sheet. The project goal was to be able to
use the software anywhere, lower the cost of production and
increase production with less errors with a starting date of
1/12/21 to 1/19/21 for requirements review. On 1/19/21 we got
the project approval.
Phase 2 of the project we put the plan together, we had a budget
of 30,00 with a deadline of 12months with 2months of testing.
We created a matrix spread sheet, which included the budget
and the project deadline.
In phase 3 we communicated the plan to the stockholders. In the
spreadsheet we pointed out management roles and
responsibilities. We assign Risk management for each phase of
the project, we set dates and deadlines. IN stages of the phase s
we reviewed the proposal and documents, which also included
assumptions and possible scenarios, we also provided updates to
stakeholders. On 1/26/21 we got the approval to move forward
on our project.
In phase 4, the project team will launch and execute with a risk
response plan developed. Risk managers were able to keep a
close eye on the project and execute a risk diagnosis which will
include visual aids such as flow charts, graphs and diagrams.
The risk diagnosis includes risk quantitative analysis w hich
shows the description of the risk. The risk qualitative analysis
concerns the size of the risk. Our project milestones will show
dates of 2/2/21to 2/9/21.
Phase 5 project goals, will consist of the risk response plan of
action that covers all situational scenarios and the what if’s to
prevent additional cost to stake holders. The chart will show the
actual dates of 2/9/21 to 2/16/21.
Phase 5 concludes project goals, along with project closure on
2/16/21, once we receive final approval, we will put the project
into action. Training is provided to all employees to ensure the
launch for a new software is working according to the plan..
Our risk management team will provide a daily , weekly and
monthly report of growth of performance from each employee.
5. Our project was very success and our stockholders were very
pleased.
Measuring and reporting project progress and performance
Risk management is another major component of a project.
Some of the risk that have been identified are Insufficient
Resources (headcount), Overlooked Tasks, Resistance from
employees (end users), Training requirements for employees,
System Issues/Troubleshooting, Non-conformance of new
software features including material traceability and delays due
to miscommunication of tasks. These items will be monitored
closely throughout the project. This will ensure that we are on
task with what the project requirements are, keeping to the
projected budget and monitoring our risk.
Considerations for change
In a project there are five phases initiate, plan, execute, monitor
and control, and close. A change management plan activities are
determined and change management roles to manage and control
the change are put in place during the execute, monitoring and
control phases of the project. The activities of this project are to
create, plan and execute a new excel spreadsheet software for a
technology company. Monitoring and controlling stages of the
project are included in the change management plan. The
change management plans answers the questions who, what,
when, where and why an issue might occur during the project.
These questions and answers are provided to the stakeholders in
the closing of the project, so they are aware of the issues that
have occurred and what steps were taken to resolve the issue.
During the execution or launch stage a change management plan
is developed by risk owners. Risk owners will complete a final
analysis of the project. The risk diagnosis will include
providing visual aids such as flow charts, graphs and diagrams.
The risks diagnosis includes Risk Qualitative Analysis
concerning the size of risks and Risk Quantitative Analysis
6. shows the description of the risk. The risks that might occur
with new excel spreadsheet are delivering the final project by
deadlines provided in the proposal. If the deadline is not might
it will cause the budget to fluctuate because of the need to pay
for the employees, testing and any penalties established by
stake holders.
From the start of the project a baseline is established to provide
a comparison of performance for the project to measure versus
the actual dates. Based on the performance of the employees,
the stakeholders will determine if the proposal meet the
requirements of the project. Some circumstances the new excel
spreadsheet project might consider for change will be determine
during the execution stage of the project. To prevent multiple
problems there will be employee training for the new product.
The project will be monitored closely by expert knowledge
managers. There are two simple steps to base lining the project,
they are defining the scope and approving the scope. The scope
describe on this project are to present a proposal to stakeholders
for obtaining investment funds. The proposal includes an
overview of what to expect from excel spread sheet and how it
will improve the employees plus the stakeholders performance.
Also, the scope provides the time frame to complete the project,
which is twelve months and two months for testing. The budget
is thirty thousand to complete the project from start to finish.
Finally, the scope will provide a weekly, monthly and annual
report to stakeholders defining the growth and changes of the
project.
Changes to the project scope
In the case where a change that impacts the project’s scope,
timeline, and/or the budget is
necessary, the formal change management process must be
followed by the change requester
7. (CR). The change requester will generate a change request form
from the already established
change request template.
The template includes vital information regarding the nature of
the change – description
of the change, justification for the change, area of impact to the
project (scope, timeline, and
budget), severity of impact, expected completion timeline, and
resources needed for
implementation.
Once the template has been completed, it will be submitted to
the project’s Change
Review Board (CRB) for review. The CRB personnel will
include the Project Manager, Host
Organization Sponsor (Manager-level or above), Technical
Advisor to review technical changes
and offer alternatives, and the Client, if the Client is not
already the requester. The CRB will
then review the requested change by evaluating its need in order
to complete the project, and the
potential impact to the scope, timeline, and budget. If approved,
the change request template,
will be promoted to change order with a unique identifier
prefixed with the project’s code, and
8. logged in the project management digital portfolio for tracking
and reporting purposes. A
project-wide message via email will then be sent out to
communicate the approved change(s) to
the rest of the project team. Finally, the change owner will
continue to meet with the CRB at the
agreed-upon frequency to present status updates to ensure the
change is progressing as expected
until it is eventually implemented.
How change will facilitate project's success
The project plan for upgrading the organization’s software has
been at risk for a period of time. It has come to the attention of
the stakeholders, that the assigned team requires change
management to effectively be in control. Changing certain
plans in a project does not necessarily mean that managers prior
decisions were totally unsuccessful. In this case of upgrading
our Excel software, change management was required due to
challenges which have risen within the past few months and
immediate attention is required to execute the minor revisions
to the project scope. The plan is to encourage all team players
on how to integrate the new processes in order to increase the
company’s economic value in order to stay in business.
Management’s decision to implement a new tool of support to
the end users were justified, as the additional tool will support
the new software. The changes will allow for more attention to
the risk areas, as well as concentrate on the end services while
outlining the key deliverable. Our team required a different
course of direction for the project plan to incorporate additional
9. strategies which will support the implementation of a new
product which will assist in certain features of the Excel
software, such as formulas, data cells and pivot tables. Leaders
need to staff develop, motivate and ensure commitment from
their project teams. (Cobb, A.T., (2012). In this direction of
introducing new features, change management, the team,
administration and stakeholders have established and continue
to maintain a sense of trust in those who are implementing these
changes. Management has provided a fool proof vision, in that,
the team can only foresee success and the finance office will not
be affected by any major additional increases to the budget.
References
1. Bonnie Biafore. 6/28/2019. Project Management Foundations
[Video].
LinkedIn https://www.linkedin.com/learning/project-
management-foundations-4/document-the-baseline-
10. 3?u=74653506
2. Cobb, A. T. (2012). Leading project teams: The basics of
project management and team
leadership (2nd ed.). New York, NY: Sage Publications.
3. Jennifer Bridges, www.Projectmanager.com, How to Make a
Change Management Plan, created Sep 10, 2018
4. McNally, J. S. (2018). NO PAIN, NO GAIN? Effective
planning, change management, project execution, and strong
leadership can help you limit the pain and achieve success,
Strategic Finance, 100(5),
https://link.gate.com/apps/doc/A562004295/ITBC?u=uphoenix&
sid=ITBC&xid=c48012d6
5. Octavio White,www.projectcubicle.com,Difference Between
Project Proposal and Project
Charter, Integration Management, Scope Management, created
on March 17, 2018.
