The document outlines the procedures for administering an online exam using a BYOD (bring your own device) model. It details the steps the head invigilators and students should take in the 30 minutes, 20 minutes, and 10 minutes before the exam start time. This includes setting up projectors and computers, instructing students on how to log into the online course and exam, and distributing sign-in sheets. The benefits of online exams are also listed, such as instant grading, better resource use, and the ability to do essay questions. Potential pitfalls like hardware issues, connectivity problems, and security/cheating concerns are also addressed.

1. Barish Golland
Learning Ecosystems Support and Solutions Manager
For ETUG Unconference – Nov 13, 2014
#BYOD Online Assessment – Procedures,
Benefits and Pitfalls

2. Online Exam
Procedures

5. Time before
start
Actions by Head invigilators Student activity
30 minutes 1. Turn on Projectors / Screens
2. Turn on Rack / Desktop PC
3. Turn On DocCam
4. Manage student seating arrangements
1. Get seated
2. Plug in power
3. Power up Laptop
20 minutes 1. Display Online Midterm Instructions
(provided by LS) on Doc Cam on 1st
projector screen
2. Display Connect COMM290 Course on 2nd
projector screen, access using
[username/password] and displaying
“Midterm Exam” link from Left Hand Panel
3. Instruct students on logging into UBC
Secure, connect, COMM290 course
1. Log into UBC Secure.
2. Log into connect.ubc.ca.
3. Log into COMM290 course in Connect
4. Click on Midterm Exam link on left
hand panel
5.
10 minutes 1. Click on “Midterm Exam Folder” in Connect
/ Midterm Exam
2. Distribute Sign-in Sheets as necessary
1. Click on “Midterm Exam” folder
2. Click on “Midterm Exam
3. Sign sign – in sheets
Exam start time 1. Display Password in staggered release on
DocCam (e.g. SWNG121=5:00, 122=5:01,
221=5:03, etc. ) coordinated by Learning
Service Director
1. Click on “Begin” exam
2. Enter Password
Online Exam Prep Procedures – 30 minutes Before Exam Start

6. Benefits

7. 1. Instant grading / feedback to students
2. Better use of resources (TA grading time, paper)
3. Exam analysis
4. Short Answers / Essay questions – typing on keyboard preferred to
hand writing

10. Catching students cheating via copy/paste coding clues

11. Pitfalls

12. 1. Hardware issues (mitigated by sending students to computer lab
2. Wireless / Connectivity issues
3. Exam integrity
4. Cheating (screenshots, sharing passwords)

13. Security issues