SLIDE 1




Business Review Templates
SLIDE 2
SLIDE 3
Guiding Principles



• This set of templates should be used in conjunction with the
  Business Review Guidance document at ref xxxxxtbc
• The template set is designed to cover business activities across
  all of the life cycle (CADMID). The selection of which templates
  are to be used is a decision for the IPTL / DG.
• There should only be one business review of each team.
SLIDE 4
Template Information


• This set of templates comprises 3 sections
        • General Slides – applies to all reviews
        • Project related slides
        • Support related slides
• The template sections differentiate between delivery of projects
  (including upgrades and UORs) and support (including supply of
  services) because our business does. A team engaged in both
  activities will review slides of data from all sections.
SLIDE 5
Section One



• Whole IPT Summary – Slide 7
   – IYM Summary RDEL, CDEL including CPF
   – Balance Sheet
• Governance of Business – Slide 8
• Other Issues – Slide 9
      • Benefits Tracking
      • Successes, Opportunities, Failings & Threats
      • People & Collocation
SLIDE 6
Summary Slide Guidance



Slide 7. This is principally a financial summary of the whole IPT’s Business and
should include all colours of money that the IPT deals with, including the
operating cost. The Asset Deliveries are intended to show an aggregate of all
deliveries in the IPT but this would not be required if all the delivery information
has already been presented in a single large project above. Where IPTs control
significant stock movements, the Balance sheet section would be an essential
item. However, it may be less useful for projects in an early stage of the
CADMID cycle for example. Employ as required.

Slide 8. Is a free text slide where the TL can report on their approach to
assurance and any DESIB / IAB submissions and record issues and
opportunities for other group / board attendances.

Slide 9. Is a free text contribution which should generally be “by exception” and
should be kept as short as possible. The list of subjects may not be relevant to
all IPTs and other subjects may be added.
Whole IPT Summary Report – Mar 07                                                                      SLIDE 7

         NEW EQUIPMENT SUPPORT CAPITAL DEL PROFILE -                                                           NEW EQUIPMENT SUPPORT DIRECT RESOURCE DEL -
                          2007/08                                                                                                2007/08

     16.000                                                                                                  10.000

     14.000                                                                                                   9.000
                                                                                                              8.000
     12.000
                                                                                                              7.000
     10.000                                                                                                   6.000
£M




                                                                                                        £M
      8.000                                                                                                   5.000

      6.000                                                                                                   4.000
                                                                                                              3.000
      4.000
                                                                                                              2.000
      2.000                                                                                                   1.000
      0.000                                                                                                   0.000




                                                                                 0

                                                                                      11


                                                                                                2




                                                                                                                                                                                            1

                                                                                                                                                                                                 12
                                                                                                                                                                                  10
                   1




                                 3




                                                   6




                                                                8
              0




                            2




                                       4


                                             5




                                                           7




                                                                        9




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                                                                     A




                                                                                                                 A


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                                                                                                                                                                                                A
                                     Allocation Profile             Actual Prof ile                                                      Allocation Prof ile             Actual Prof ile
                                     Forecast Prof ile              Forecast                                                             Forecast Prof ile               Forecast




                                     All Equipments -
                                                                                                                                    Balance Sheet
                                     Deliveries 06/07

         15,000,000.00                                                                                       Fixed Assets
                                                                                           Allocation        Current Assets
         10,000,000.00
                                                                                           AP7               Liabilities
     £




          5,000,000.00                                                                     Actual            Net Assets
                       -
                                1 2 3 4 5 6 7 8 9 10 11 12
                                                   AP
SLIDE 8
Governance of Business


• Governance of the Project and Business

    • Information on the Assurance Plan
• Approach to Initial Gate / Main Gate / Review Note (if appropriate)
• Comments / information on wider review boards / groups
• Participation in Industry groups etc                       BM
                                                          nd
                                                        La
                                                     IPT
                                             fr om
                                        ut
                                    Inp
SLIDE 9
Team, Stakeholders and wider Issues


       Data to enable review of the following as appropriate:
       1. Benefits Tracking
       2. Successes, Opportunities, Failings & Threats
       3. Staff issues, People & Collocation etc
       4. Meetings and Visits
       5. Stakeholder engagement issues
       6. Wider issues requiring the DG attention
                                                       BM
                                                   and
                                                 L
                                           IPT
                                       m
                                  tf ro
                              Inpu
SLIDE 10
Section Two


• Management of Projects (Upgrades & UORs)
   – Position against the project plan – slides 11 - 13
   – EVM report – slide 14
   – Risk report – slide 15
   – Finance and Approvals – slides 16 – 17
   – UOR data (if applicable) – slide 18
SLIDE 11
                                                                                     Programme – Baseline Level 0 Plan (Date) EXAMPLE                                                                                                                                                                                                          Note: Stage 2 Trials reflect the
                                                                                                                                                                                                                                                                                                                                               original DFM scope & strategy



                                                                                 2006                                                 2007                                                      2008                                               2009                                                 2010                                                  2011
                                                                 1
                                                                                                                                           Pre CST             Nov 07                                       Sep 08                          May 09 Jun 09                   Dec 09 Feb 10
                                                                     Launch                                                                Dry
                                                                                                                                                                                                                                                                                                                                                       1      Launch
                                                                                                                                           Dock
                                                                         Dry Dock                         Main Wet Docking                                     Current                                    Contractual                        Latest Ship 02                                                                                            2
                                                                                                                                                                                                                                                                            Ship 03     Ship 01                                                               Start Stage 2 Trials
                                                                                                                                                              Approved                                    Acceptance                     Public FoC CAD
                                                                                                                                                                                                                                                                             CAD         EP07
                                                                                                                      Harbour/Basin Trials                    50% ISD                                        Date                          50% ISD

                                                                                                                            Stage 1 Sea Trials
                                                                                                                                                                            PAD
                                                   First of                                                                                                                                                                                                 AAD/                                           50%                 90%
                                                                                          PO2 Outfitting and Ship Completion Activities
                                                    Class                                                                                                                                   2                                                                ISD                                           ISD                 ISD
                                                  (Daring)                                            MFR Delivery
                                                                                                                                                  Stage 1.2 Harbour Trials                                          Stage 2 Trials
Equipment Programme


                                        Batch 1




                                                                                  PAAMS FoC Deliveries                                                                                                         Specification & Integration Completion
                                                                                                                                                         PAAMS & LRR
                                                                                      MFR Installation, STW & NWHT
                                                                                                                                                       Integration Starts                                                                                                                                                        Note: Dates reflect PAAMS IC-A
                                                                                                  System Linking & Integration Phase 1                                        Integration Ph 2                                                                                                                                   programme (Gate 4 JIS draft M)
                                                                                         CMS 2.3 Release                     PAAMS & LRR Acceptance & NWHT

                                                                                                                                                                                                                                                                                                             50%                              90%
                                                                                                                                                     MFR Delivery
                                                                                                                                                                                                                      PAD                                       ISD                                          ISD                              ISD
                                                  Ship 02                                                               1                                                                                                      2                        2                           2
                                                                  Fabrication, Block Build & Shaft Alignment                                               Outfit, STW & Stage 1 Trials                                                Stage 2 Trials

                                                                                                                                                                                                                                                                                                                                              50%                            90%
                                                                                                                                                                                                                                                                      PAD                                        ISD                          ISD                            ISD
                                                                                                                                                  PAAMS Delivery
                                                  Ship 03                                                                                                                        1                                                                                              2                      2                              2
                                                                                                Fabrication, Block Build & Shaft Alignment                                                                      Outfit, STW & Stage 1 Trials                                          Stage 2 Trials

                                                                                                                       Batch 2 Contract Let                                                 PAAMS Delivery                                                                                                                                                                              ISD
                                                                                                                                                                                                                           1                                                                                 2
                                                  Ship 04            VT Build                                                    Fabrication, Block Build & Shaft Alignment                                                                         Outfit, STW & Stage 1 Trials                                                             Stage 2 Trials
                                        Batch 2




                                                                                                                                                                                                                      PAAMS Delivery                                    1                                                                                       2
                                                  Ship 05                                                  VT Build                                                              Fabrication, Block Build & Shaft Alignment                                                                            Outfit, STW & Stage 1 Trials                                    Stage 2 Trials


                                                                                                                                                                                                                                                  PAAMS Delivery
                                                                                                                                                                                                                                                                                                                         1
                                                  Ship 06                                                                                        VT Build                                                                          Fabrication, Block Build & Shaft Alignment                                                               Outfit, STW & Stage 1 Trials

                                                                                                             MFR
                                                                                     LRR STW      VLS        STW         C2 & SCE
                      realistic plan)
Horizon




                                                                                                  STW                      STW                                                                                                                                     HRZ-03
                                                                                                                                                                                                                                                                   HRZ-
                                                  HRZ-01                                                                                                                                           CAD
                                                                                                                                                                                                                                                                    CAD
                                                                                                  Build                                            Stage 1 ST          Stage 2 ST & Firings
                          (PPO




                                                                                           LRR
                                                                                                              VLS MFR           C2 & SCE
                                                                                            ST
                                                                                                              STW STW             STW                                                                                                                                 HRZ-04
                                                                                                                                                                                                                                                                      HRZ-
                                                  HRZ-02                                    W                                                                                                          CAD
                                                                                                   Build                                             Stage 1 ST            Stage 2 ST & Firings                                                                        CAD
                                                                                                                                       C2/VLS
                                                                                                              MFR           MFR         Sim     PAAMS & LRR                           C2 Mk3.2 &
Programmes




                                                                                                            Delivered       STW       Installed Integrated                            CMSr2.3 Integrated                                          C2 Mk4 & CMSr2.3 Integrated
 De-Risking




                                                    MISC      STW CSE/PAAMS                                                                CS System & General Integration Trials

                                                                 MFR Delivered                                                       C2 Mk4 available at CDF                                    C2 Mk4 available to MISC
                                                                                                                                                                                                                                            C2 Mk4 / CMSr2.3 decision
                                                      CDF            Install & STW PAAMS              Integration                                                      PAAMS Trials

                                                                           MFR Delivered                                                       Firing F1                                                                Firing F4
                                                    STP-2            Install & STW CSE & PAAMS                 Integration                                                  Firing Trials

                                                              In-Service Support
                                                                                        SDP on Contract                CLS Contracted
                                                                Bus Case Issued
                                           Sustainability          Develop & Contract Support Solution                                                                        Support to Test & Trials
                                                                                                                                                                                                                                                                                                                               Note: Confidence dates (Post mitigation)
Development




                                                                                                                                                                                                                                                                                                                               taken from Joint TRA Mar 06, but amended
                                                                                 SOC Update                                             Dockyard facilities in place                                            FoC Enters Portsmouth                                                                                          to take account of the PCO Apr 06 Level 1
  Lines of




                                                                                                      Dockyard Facility Upgrade (Portsmouth & Devonport)                                                                                                                                                                       plan update.

                                                                                   Tranche 1                        Tranche 2        Tranche 3                           FoC Crew Build-up                Tranche 4
                                                                                                                                                                                                                                          T42-1                                 T42-3                                                     T42-5
                                                    Other                                                                                                                                                                                 FNOD                                  FNOD                         T42-4                        FNOD                      T42-6
                                                                                                                                                                                                                                                                                                                                                                               T42-7
                                                                                                                                                                                                                                                                                                                                                                               FNOD
                                                                                                                                                     Deliver FoC Training                                                                               T42-2
                                                                                 FoC Training                                                                                                                                                                                                                FNOD                                                   FNOD
                                                                                                                                                                                                                                                        FNOD
                                                                                IDR Complete                                                               Steady State Training                                Steady State Training
                                                                                                                                                           Media Accepted                                     Ready for Training Date
Programme – Equipment Report                                                                                                    SLIDE 12
Key Target 1 – PERFORMANCE                                                                                                                                                                                        Key Target 2 – TIME

 KUR01
                                  Current


                                             KUR02
                                                                                  Current
                                                                                                                 ISD & Anchor Milestone Tracking Chart
 PAAMS                                       Force anti-air warfare situational
                                  Previous   awareness                            Previous




                                                      ut                                                                                                                                               O
                                                                                             Apr-11




 KUR03                                       KUR04
                                                   np                                                                                                                                               PM
                                  Current                                         Current




                                                  I
                                                                                             Dec-09




                                                                                                                                                                      om
 Aircraft Control                            Aircraft operation




                              IS
                                  Previous                                        Previous




                                                                                                                                                                   fr
                           CM                                                                                                                      ut
                                  Current                                         Current


 KUR05                                       KUR06                                            Jul-08

                                                                                                                                                                  FoC Actual Acceptance Date (PCO L1 Deterministic Plan)




                                                                                                                                np
 Embarked military force                     Naval diplomacy                                                                                                      50% FoC ISD (Latest CMIS date)
                                  Previous                                        Previous
                                                                                                                                                                  10% FoC ISD (Latest IPT TRA Forecast)




                                                                                                                               I
                                                                                                                                                                  50% FoC ISD (Latest IPT TRA Forecast)
                                                                                             Mar-07                                                               90% FoC ISD (Latest IPT TRA Forecast)
                                                                                                                                                                  90% IAB Approval

 KUR07                                       KUR08
                                  Current                                         Current
                                                                                                                                                                  Anchor: Complete MFR trials at CDF (FY05/06 - Target 31/03/06) (Latest CMIS date)
                                                                                                                                                                  Anchor: FoC Gas Turbines run successfully at sync idle (Latest CMIS date)
 Range                                       Growth potential                                                                                                     Anchor: FoC Propulsion drive/motor unit commissioning complete (Latest CMIS date)
                                                                                                                                                                  Anchor: MFR delivered to FoC (Latest CMIS date)
                                  Previous                                        Previous

                                                                                             Oct-05
                                                                                                    5    6     6       6        6       7    7       7      7     8       8      8      8    9     9       9      9    0    0       0        0
                                                                                                 t-0 an-0 pr -0 J ul-0     t -0      n-0 pr-0 J ul-0     t-0 an-0      r-0 Jul-0     t-0 an-0 pr -0 J ul-0     t-0 an-1 pr-1 J ul-1     t -1
                                                                                               Oc     J    A             Oc       Ja      A            Oc     J     Ap             Oc     J    A             Oc     J    A            Oc



NARRATIVE                                                                                                                                                                                                       Key Target 3 – COST

• Performance
    KUR2&3 - Shown as at risk as IC minus A delivers less than the planned
    capability at FOC ISD. Full capability is delivered in ship 3.
                                                                           M O
                                                                  ,P                                                                                                                                         FC
• Time
                                                                                                        6750
    Latest TRA shows significant increase in risk to ISD, due primarily to the


                               RM
    inclusion of PRU related risks (Power Systems, S/W, PAAMS, Safety).


                                                                                                                                                 om
                                                                                                        5900
    The forecast 50% ISD is now November 10. The implications of this


                                                                                                                                               fr
                                                                                                        5050


                            o m FC
    analysis and the potential mitigation of Test & Trials duration are still being
                                                                                                  £M




                                                                                                                                            ut
    quantified. Therefore, a revision to, or confirmation of, the December 09

                          fr nd
                                                                                                        4200
    CMIS ISD is not expected before negotiations have matured i.e. by the end


                        ut a                                                                                                              np
    of the year. Anchor Milestone forecasts related to Power Systems have                               3350



                     np                                                                                                                  I
    also been impacted by the consideration of PRU related risks.                                       2500
• Cost
                    I
                                                                                                                           1 Apr 06 50%                          Current CIMIS                        Current Forcast
    Position against KT3                                                                                                     Baseline                                                                  (PRU 6 BPT)
Programme – Support Report (If applicable)                                                                                                                             SLIDE 13
PERFORMANCE                                                                                                                                                                                                                                                                              TIME

 KUR09
                                  Current                                  Current
                                                                                                                   FoC Key Milestone Tracking Chart
 Availability
                                  Previous                                 Previous
                                                                                      Jun-10




                                                   ut                                                                                                                                                                                O
                                                                                      Oct-09




                                                                                                                                                                                                                                  PM
                                                                                      Jan-09




                                                np
                                  Current                                  Current



                                                                                      May-08




                                               I
                                                                                                                                                                                     om
                                  Previous                                 Previous   Sep-07




                              IS                                                                                                                                                  fr
                                                                                      Jan-07




                           CM                                                                                                      ut
                                  Current                                  Current
                                                                                      May-06




                                                                                                                                np
                                                                                      Aug-05
                                  Previous                                 Previous
                                                                                                                                                                                            FoC Stage 1 Sea Trials (PCO L1 Deterministic Plan)
                                                                                                      NOTE: Additional Support


                                                                                                                               I
                                                                                                                                                                                            FoC Stage 2 Sea Period 2.1 (PCO L1 Deterministic Plan)
                                                                                      Dec-04
                                                                                                          Milestones will be                                                                FoC Fleet Platform Acceptance Date (PCO L1 Deterministic Plan)

                                  Current                                  Current
                                                                                      Apr-04           considered for inclusion                                                             FoC Actual Acceptance Date (PCO L1 Deterministic Plan)

                                                                                                                                                                                            50% FoC ISD (Latest CMIS date)
                                                                                      Aug-03
                                                                                                        once a fully integrated
                                                                                                      programme is developed
                                  Previous                                 Previous   Dec-02
                                                                                             2            3        3            4          4            5        5            6         6              7        7             8         8            9        9            0         0
                                                                                         c -0         n-0       c-0         n-0        c -0         n-0       c-0         n-0       c -0           n-0       c-0          n-0       c -0         n-0       c-0         n-1       c -1
                                                                                       De        Ju           De       Ju            De        Ju           De       Ju           De          Ju           De        Ju           De        Ju           De       Ju           De




NARRATIVE                                                                                                                                                                                                                                                                                COST
                                                                                                                                                                           IYM 0607 Near Cash - Budget v Forecast
• Performance                                                                         IYM
                                                                 O
                                                                                                                                 4
      Support solution and upkeep cycle for 6 ships meets requirements of
                                                                                      STP                                      3.5                                                                                                                                               Budget (STP05)

      KUR9
                                                               M
                                                                                                                                 3
                                                                                                                                                                                                                                                                                 Forecast




                              ,P                                                                                                                                                                                                            FC
                                                                                                                               2.5
                                                                                                                                 2




                                                                                                                       £m
                                                                                                                                                                                                                                                                                 Cumulative Spend
                                                                                                                               1.5                                                                                                                                               to date
• Time                                                                                                                           1




                           RM
                                                                                                                               0.5




                                                                                                                                                   om
      Support Solution work remains on track but a challenging timescale to                                                      0
                                                                                                                                       Apr 06 May            June    July         Aug        Sept          Oct      Nov       Dec Jan 07 Feb                Mar
      meet BC submission to IAB scrutineers end Mar 07 and end Jun to IAB 4*


                                                                                                                                                 fr
                                                                                                                                               06             06      06           06         06           06       06         06         07                07




                        o m FC
      Committee.                                                                                                                                                                               Month




                      fr nd                                                                                                                   ut
      Concerns with those materiel delivery dates at risk (IPLs and Tech Docs)
      being pursued through PCO.                                                      10 Year
                    ut a                                                              STP
                                                                                                                                           Inp
                 np
• Cost
                I
      This is the first year the IPT will incur expenditure against the DLO/STP.
      Budget (STP05) of £3.755m comprises £0.055m RDEL and £3.7m
      CDEL. Expenditure is for long lead items/spares. No variance between
                                                                                      Profile

      forecast and budget.
Earned Value Management                                                  SLIDE 14
EVM Schedule/Cost Variance                                                                                    PERFORMANCE STATUS...Key Things to Track

        Typical Earned Value graph showing                                    •Planned Value (PV) indicated by the Blue line is the agreed plan and represents
        Schedule and Cost Variances                                           what the project should achieve.

                                                                              •Earned Value (EV) represented by the green line shows what has actually been
5,000
                                       AC                   PV                achieved or Earned. In this example the EV curve is diverging from the PV curve
                                                                              indicating that at the given time, the project has achieved less than planned.

                                                   cv                         •Actual Cost (AC) represented by the red curve shows the actual cost of the EV.
                                                                              In this example the AC has exceeded the costs of the PV.
   £                                                                          •Cost Variance (CV) expresses the cost difference between the EV and the AC.
                                                                              Remember it is the difference between EV and AC that gives the variance.
                                                                              Comparisons of AC against PV is misleading.
                                         sv
                                 EV                                           •Schedule Variance (SV) expresses the schedule difference between the EV and
                                                                              PV.
                                         TIME                     5 months
   schedule variance = EV - PV = negative number         behind schedule,
   cost variance     = EV - AC = negative number         over cost


QUESTIONS                                                                                                                                     Use Data for Decision Making


                                                                             • To realise the benefit of EVM it is essential that you have confidence in the
                   Five Basic Performance Data                               data, that you take heed of the information it gives you and that you act
                       Questions & Answers                                   appropriately on that information.

                                                                             •If the graph used in this tutorial was an actual output on your project. What
 QUESTION                                    ANSWER            ACRONYM       questions would arise and what actions might you take?

 How much work should                    Planned Value                PV
                                                                              - How critical is my schedule? E.g. could adjustments be made?
 be done?                                                                     - Can additional resources be applied? e.g to work overtime
 How much work is done?                  Earned Value                 EV      - Can any tasks be completed concurrently?
 How much did that work                  Actual Cost                  AC      - Are there technical innovations which could speed up the process?
 actually cost?                                                               - Can the requirement be reduced? E.g. remove “gold plating”.
                                                                              - Would a schedule risk assessment expose the impact to project?
 What was the total job                  Budget at Completion        BAC      - Could any tasks be re-scheduled? E.g. Time phasing
 supposed to cost?                                                            - Could less costly facilities be employed?
 What do we now expect                   Estimate at Completion EAC           - Are there tasks which can be deleted?
 the total job to cost?                                                      Comment - This list is not intended to be exhaustive..
Programme – Risk Report                                                                   SLIDE 15
KEY RISKS                                                                                                                EQUIPMENT                                                                      CONTINGENCY

                                                                                                                                                    EP Risk Budget & Exposure
Risk                         Prob Impact          Proposed Mitigation               Mitigation Success /                 RAG
                                  P C T                                                   Progress
                                                                                                                                   £400,000 k
Problem with Power &         High   M H H    Re-instate use of SIT @ ESTD     SIT de-risking on track. Due to
Propulsion Systems STW                                                        complete Apr 07.
                                                                                                                                   £350,000 k                                              NOTE: Increased
and Integration                                                               FOC Critical Path is GTA STW due                                                                             exposure reflects
                                                                              mid Nov 06.
                                                                                                                                                                                          proposed Stage 2
Combat System                Med    M H H    Maximise use of MISC with        MISC activities continue to de-risk                  £300,000 k
                                                                                                                                                                                        Trials over-budget risk
Integration and Trials                       MISC Augmentation (Nav           Combat System.
                                             Radar)                           Work continues to review Test &                      £250,000 k
                                             Pragmatic Test & Trials          Trials approach across the whole
                                             approach                         class.
                                                                                                                                   £200,000 k                              Remaining EP05 Risk Budget
PAAMS Integration            Med    M H M Max use of trials facilities such   PAAMS IC-A being pursued – joint
                                          as Longbow and MISC.                working, CMS 2.2.1 & 2.3, PAAMS                                                              Post-Mgt 50% Cost Exposure




                                                                                                                                                   O
                                             Implement PAAMS IC-A             contract realignment.
                                                                                                                                   £150,000 k
                                                                              Intend to proceed with IC-A on a                                                             Pre-Mgt 10% Cost Exposure




                                                                                                                                                PM
                                                                              staged basis. The IA and Business                                                            Pre-Mgt 50% Cost Exposure
                                                                              Case for Stage 1 raised at a cost of                 £100,000 k                              Pre-Mgt 90% Cost Exposure
                                                                              £9M.
Further WR21 delays for      Med    L M M    Install Enclosures at earliest   Critical path for Ship 2 is availability
                                                                                                                                    £50,000 k
Ship 2 onwards                               opportunity                      of engine change tooling due Mar




                                                                                               om
                                             Fit Gas Turbines via removal     07, currently on track.
                                             route                            Potential delay of up to one month




                                                                                             fr
                                                                                                                                         £0 k
                                             Fit un-FATed Gas Turbines        currently forecast for Ship 4.
                                                                                                                                                Jul-06   Aug-06   Sep-06    Oct-06        Nov-06         Dec-06




KEY RISKS
                                                                                          ut                             SUPPORT                                                                        CONTINGENCY




                                                                                      I np
Risk                         Prob Impact          Proposed Mitigation               Mitigation Success /                 RAG
                                  P C T                                                   Progress                                                 STP Risk Budget & Exposure
Support solution for ship,   Low    M H M Establish support solution          Significant savings identified - team
PAAMS & WR21 proves
unaffordable
                                          affordability team                  have completed Support
                                                                              Affordability Statement
                                                                                                                                 Will show an analysis of 10%, 50%, 90% exposure against
                                                                                                                                 STP Risk Budget, when STP Risk data is sufficiently mature
Inability to gain customer   Med    M H M Establish support solution          Support Solution Team involved all
approval for affordable                   affordability team                  key stakeholders, hence Customer
support solution                                                              involved in defining solution
                                                                                                                                                            STP Affordability
Inability to develop and     Med    M M L     Investigate alternatives        Affordability of core engineering
deliver training within                                                       synthetic media may require
budget / timescale
                                              Prioritise training
                                                                              prioritisation/de-scoping                         An IAB Information Note, to be issued through CDP mid Oct,
constraints                                   Engage stakeholders to
                                              scrutinise current proposals
                                                                              Uncertainty over PAAMS
                                                                              maintainer training solution (GFE
                                                                                                                                 concludes that affordability against existing budget levels in
                                              Seek training opportunities
                                              within the trials programme
                                                                              vs Synthetic)                                      average annualised cost terms can be achieved for a class
                                                                              MCTS 7 month delay requires
                                                                              interim solution to be identified                 of 8 ships or less. More work will be necessary to achieve a
Lack of agreement for        Med    L H H     FoC spares package to be        IPT Business Case for spares is                         more acceptable RDEL/CDEL balance during the
procurement & funding of                      developed ahead of In-Service   currently being prepared (value £7-
spares to support FoC                         Support Solution                10m).                                             development of the support solution although the full scale of
commissioning & trials
programme
                                                                              However, delay caused by on-going
                                                                              commercial dispute means that
                                                                                                                                    the issue cannot be resolved without external Project
                                                                              time-line for procurement of some
                                                                              items may have been compromised
                                                                                                                                                         assistance.
Programme – Financial Report                                            SLIDE 16
EQUIPMENT PLAN – FORECAST AGAINST APPROVAL                                                                                                                                NARRATIVE

                                                                                                                                EP07 is for 8 ships based on the PRU ‘BTP risk
                                                                                                                                adjusted’ cost of £????m (£????m near cash) with
                                                                                                                                cost growth compared to EP05 of £???m (near
  7600                                                                                                                          cash).
  6750
  5900
                                                                                                                 Ships 7&8
                                                                                                                                Commitment Against Approval
  5050                                                                                                           6 ships
  4200                                                                                                                          ASSET DELIVERIES - No planned asset deliveries
  3350                                                                                                                          during FY06/07
  2500
                                                                                                                                First Asset deliveries planned during FY07/08
                       EP07                       Committed                         Approval                                    (PAAMS Missiles & Training equipment)


                                                                                                                                     FC
IN_YEAR MANAGEMENT
                                                                                                                             fr om                                        NARRATIVE


                                                                                                                    ut
                                                      EP FORECAST


       700
       600
       500                                                                                                  In    p                            Equipment Plan
                                                                                                                                 Forecast £558m (control total £616m). No from
  £m




       400
       300
       200
                                                                                                                                 AP5 forecast.
       100
         0


                                                                                                                                 Risk Analysis
                                                                                       11

                                                                                             12

                                                                                                    13
                                                                                10
             0

                  1

                          2




                                                      6




                                                                   8

                                                                           9
                                  3

                                        4

                                              5




                                                           7
         P

                  P

                        P

                               P

                                       P

                                             P

                                                   P

                                                           P

                                                                 P

                                                                        P

                                                                                P

                                                                                      P

                                                                                             P

                                                                                                   P
        A

                 A

                       A

                              A

                                      A

                                            A

                                                  A

                                                          A

                                                                A

                                                                       A

                                                                               A

                                                                                     A

                                                                                            A

                                                                                                  A




                                      Control Total            Accruals             Forecast

                                            OP COST IN-YEAR FORCAST


      1250
                                                                                                                                               Op Costs
      1000
       750
                                                                                                                                 Forecast £?????m compared to Budget
 £K




       500
       250
                                                                                                                                 of £????m, variance of £????m.
         0
                                                                                                                                 No change from AP5 forecast.
                                                                                               10


                                                                                                       11

                                                                                                             12


                                                                                                                    13
             0


                      1

                              2


                                       3


                                             4

                                                      5


                                                               6


                                                                       7


                                                                                8

                                                                                       9
          P


                   P

                           P


                                    P


                                             P

                                                   P


                                                           P


                                                                    P


                                                                             P

                                                                                      P

                                                                                             P


                                                                                                     P

                                                                                                             P


                                                                                                                   P
         A


                  A

                          A


                                   A


                                            A

                                                  A


                                                          A


                                                                   A


                                                                            A

                                                                                     A

                                                                                            A


                                                                                                    A

                                                                                                            A


                                                                                                                  A




                                                                   Time
                                           Control Total            Accruals                Forecast
SLIDE 17
    MPR/Approvals Forecast Summary




•     MPR/NAO
       –    Draft MPR06 Audit report received from NAO. Shows in-year cost growth of £???M (to £????M)
            and delay of +7 months (to Dec 09). Re-statement of MPR05 figures (adding a further cost growth


                                                               /FC
            of £??M) not shown against MPR06. Also shows 3 KURs at risk due to potential reduction in
            capability on FOC at ISD. Proposed text amendment to reflect accurately the progressive
            demonstration of capability.

                                                            BM
                                               om
       –    The cost growth reported in MPR06 enabled the DPA to achieve Key Target 3 and the PSA target
            for 2005/06. There may be sensitivity in reporting all the 2006/07 potential cost growth, within CMIS,

                                             fr
            so soon after the NAO agreeing the MPR06 figure in June 2006. The proposed course of action is

                                          ut
            to update CMIS once negotiations with Industry have reached a mature and stable position,

                                        p
            planned for 1st Qtr 2007.

•     PCT SUMMARY                In
               FORECAST HISTORY                     PRU RECOMMENDATIONS                   COST VARIATIONS

           Original   MPR05 MPRO6        Current 6 ship BTP     6 ship             Delta on      Delta on
             MG                          CIMIS    Risk adjusted Baseline           MPR06         MPR06
           approval                      Forecast               Cautious           (PRU BTP-MPR) (PRU Baseline-
            (90%)                        (50%)                                                   MPR)
Cost
           £????m     £???m    £???m     £???m       £????m          £????m           +£???m           +£????m
(£m)
 ISD       Nov 07     May 09   Dec 09     Dec 09      Sep 10          Nov 10
KURs        9/9        9/9      9/9        9/9         9/9             9/9
SLIDE 18
UOR – Summary Data
                                                   KEY DATA
    P9               Name             Forecast    Main Gate   Approved   Forecast   Approved   Forecast     ISD
                                      Main Gate   Achieved    Cost 50%   Cost 50%    ISD 50%   ISD 50%    Achieved
                                                                (£m)       (£m)

  P9003040   0.5” Blank Firing                                0.452      0.304      Aug 2005   Aug 2005
             Barrel (BFB) and
                                                                                                            
             Blank Ammunition
             (BA)

  P9003043   60mm Mortar                                      0.017      0.015      Sep 2005   Sep 2005
                                                                                                            
  P9003041   8.6mm Ammo                                       0.500      0.495      Jun 2007   Jun 2007

  P9258500   ALDS                                             11.950     9.410      Jul 2006   Jan 2007

  P9000866   Artillery Fire Control                           3.080      2.804      Feb 2008   Dec 2007
             Trainer - Full Task
             (AFCT-FT)
             BGTI/Digitisation
             Upgrade

  P9000867   Artillery-Fire Control                           0.550      0.503      Sep 2006   Nov 2006
             Trainer - Part Task                                                                            
             (AFCT-PT) Upgrade

  P9002781   AS90 Lt Gun CEP                                  17.110     17.110     Oct 2011   Oct 2011

  P9000297   AS90 Training                                    2.198      2.116      Sep 2005   Sep 2005
             System (TS)                                                                                    
  P9003044   Automatic                                        2.889      2.909      Feb 2007   Apr 2007
             Lightweight Grenade
             Launcher (ALGL)

  P9004170   Automatic                                        1.550      1.546      Mar 2007   Mar 2007
             Lightweight Grenade
             Launcher (ALGL)
             Support Fleet
SLIDE 19
Section Three


• Support and Service Delivery
   – Performance against CSA or JBA – slide 20
   – Availability / Operating Hours – Slide 21
   – Customer Wait time / Safety Risks – Slide 22
   – Supply Chain Issues – Slide 23
SLIDE 20
Performance against User CSA / JBA / OSP outputs 11
Month of data assessed eg, APR 07




  • State overall FFP and comment on individual metrics if showing
    AMBER or RED
     – Comment factors contributing to metrics that have previously
       been AMBER or RED but are now YELLOW or GREEN

  Example:-
  • FFP - YELLOW
     – FE@R - RED - commentary
     – ABORTS - AMBER - commentary
SLIDE 21
Performance against User CSA / JBA / OSP outputs 2

Month of data assessed eg, APR 07




         Availability / Operating hours chart etc to be inserted here if applicable
CUSTOMER WAIT TIME (As appropriate)                                                                                             SLIDE 22
 Equipment [Day 1]   as at 28 Feb             KEY:                 SUCCESSES              CLS Referred         REFERRALS                       DUES OUT           PEPS Range Target: 98%                   Non-PEPS Range Target: 50%
 07
                       1       2   3      4     5    6     7   8     9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

           PEPS                                                                                                                                                           1.36%                                                                   100%
   S



         Non PEPS                                                                                                                                                 78.06%                                   11.36%                 9.22%
DR




           PEPS                                                                                                                                                                                                                  10.00%
  M




         Non PEPS                                                                                                                     60.26%                            14.02%                                       20.61%       5.11%
EH




           PEPS
   S




         Non PEPS                                                                                                                                                                    79.66%                       12.91%          7.43%
TA




           PEPS
  T




         Non PEPS                                                                                                                                                                             81.76%        9.12%                 9.12%
ME




           PEPS
   G




         Non PEPS                                                                                                                        61.35%                                                                   31.36%          7.28%
JE




           PEPS
  A




         Non PEPS                                                                                                                              63.99%                                         22.12%                             13.88%
GF




As at 18 Oct 06
                                                                                           SAFETY RISKS




                                                                                                                                                                                                                                                us


                                                                                                                                                                                                                                                           nt
                                                                                                                                                                                                                                              io


                                                                                                                                                                                                                                                         re
                                                                                                                                                                                                                                            ev


                                                                                                                                                                                                                                                      ur
                                                                                                                                                                                                                                          Pr


                                                                                                                                                                                                                                                     C
 Summary of Safety Related Risks - Cat A&B Funded/Unfunded …quarterly                                                                                                                                                                         r          r



                                                                                                                                               Cost of reducing Risk to "As Low As Reasonably Practicable" (ALARP) - £M
                                   CAT "A" RISK                                  CAT "B" RISK                                                      FUNDED                                                         UNFUNDED
             IPT       Funded          Unfunded          Outwith     ALARP     Funded   Unfunded     Outwith               FY 06/07    FY 07/08     FY 08/09   FY 09/10    IPT Total    FY 06/07       FY 07/08     FY 08/09   FY 09/10     IPT Total

    O       DRS            0              0                0           3         1         2             1                  0.004       0.000        0.000      0.000        0.004       0.000          0.000        0.000      0.000          0.000
    N
            EHM            0              0                0           0         3         0             5                  0.040       0.000        0.000      0.000        0.040       0.000          0.000        0.000      0.000          0.000
    O
            TAS            0              0                0          10         8         8             0                  2.600       0.000        0.000      0.000        2.600       0.000          3.600        3.600      3.500         10.700
    I
            MET            0              0                0           0         4         0             0                  0.690       0.690        0.000      0.000        1.380       0.000          0.000        0.000      0.000          0.000
    P
    T       JEG            0              0                0           0         0         0             0                  0.000       0.000        0.000      0.000        0.000       0.000          0.000        0.000      0.000          0.000

            GFA            0              0                0           2         2         1             0                  0.180       0.114        0.000      0.000        0.294       0.000          0.000        0.135      0.135          0.270

     Overall Total         0              0                0          15        18        11             6        £M        3.514       0.804        0.000      0.000        4.318       0.000          3.600        3.735      3.635         10.970
SLIDE 23
Supply Chain Performance




Month of data assessed eg, APR 07




           Insert details of any known demand failure trends or supply chain issues with details – by exception only
                              If EVM is being operated for support details should be included here

Business review templates

  • 1.
  • 2.
  • 3.
    SLIDE 3 Guiding Principles •This set of templates should be used in conjunction with the Business Review Guidance document at ref xxxxxtbc • The template set is designed to cover business activities across all of the life cycle (CADMID). The selection of which templates are to be used is a decision for the IPTL / DG. • There should only be one business review of each team.
  • 4.
    SLIDE 4 Template Information •This set of templates comprises 3 sections • General Slides – applies to all reviews • Project related slides • Support related slides • The template sections differentiate between delivery of projects (including upgrades and UORs) and support (including supply of services) because our business does. A team engaged in both activities will review slides of data from all sections.
  • 5.
    SLIDE 5 Section One •Whole IPT Summary – Slide 7 – IYM Summary RDEL, CDEL including CPF – Balance Sheet • Governance of Business – Slide 8 • Other Issues – Slide 9 • Benefits Tracking • Successes, Opportunities, Failings & Threats • People & Collocation
  • 6.
    SLIDE 6 Summary SlideGuidance Slide 7. This is principally a financial summary of the whole IPT’s Business and should include all colours of money that the IPT deals with, including the operating cost. The Asset Deliveries are intended to show an aggregate of all deliveries in the IPT but this would not be required if all the delivery information has already been presented in a single large project above. Where IPTs control significant stock movements, the Balance sheet section would be an essential item. However, it may be less useful for projects in an early stage of the CADMID cycle for example. Employ as required. Slide 8. Is a free text slide where the TL can report on their approach to assurance and any DESIB / IAB submissions and record issues and opportunities for other group / board attendances. Slide 9. Is a free text contribution which should generally be “by exception” and should be kept as short as possible. The list of subjects may not be relevant to all IPTs and other subjects may be added.
  • 7.
    Whole IPT SummaryReport – Mar 07 SLIDE 7 NEW EQUIPMENT SUPPORT CAPITAL DEL PROFILE - NEW EQUIPMENT SUPPORT DIRECT RESOURCE DEL - 2007/08 2007/08 16.000 10.000 14.000 9.000 8.000 12.000 7.000 10.000 6.000 £M £M 8.000 5.000 6.000 4.000 3.000 4.000 2.000 2.000 1.000 0.000 0.000 0 11 2 1 12 10 1 3 6 8 0 2 4 5 7 9 3 5 0 1 2 4 6 7 8 9 1 1 1 P P P P P P P P P P P P P P P P P P P P P P P P P P A A A A A A A A A A A A A A A A A A A A A A A A A A Allocation Profile Actual Prof ile Allocation Prof ile Actual Prof ile Forecast Prof ile Forecast Forecast Prof ile Forecast All Equipments - Balance Sheet Deliveries 06/07 15,000,000.00 Fixed Assets Allocation Current Assets 10,000,000.00 AP7 Liabilities £ 5,000,000.00 Actual Net Assets - 1 2 3 4 5 6 7 8 9 10 11 12 AP
  • 8.
    SLIDE 8 Governance ofBusiness • Governance of the Project and Business • Information on the Assurance Plan • Approach to Initial Gate / Main Gate / Review Note (if appropriate) • Comments / information on wider review boards / groups • Participation in Industry groups etc BM nd La IPT fr om ut Inp
  • 9.
    SLIDE 9 Team, Stakeholdersand wider Issues Data to enable review of the following as appropriate: 1. Benefits Tracking 2. Successes, Opportunities, Failings & Threats 3. Staff issues, People & Collocation etc 4. Meetings and Visits 5. Stakeholder engagement issues 6. Wider issues requiring the DG attention BM and L IPT m tf ro Inpu
  • 10.
    SLIDE 10 Section Two •Management of Projects (Upgrades & UORs) – Position against the project plan – slides 11 - 13 – EVM report – slide 14 – Risk report – slide 15 – Finance and Approvals – slides 16 – 17 – UOR data (if applicable) – slide 18
  • 11.
    SLIDE 11 Programme – Baseline Level 0 Plan (Date) EXAMPLE Note: Stage 2 Trials reflect the original DFM scope & strategy 2006 2007 2008 2009 2010 2011 1 Pre CST Nov 07 Sep 08 May 09 Jun 09 Dec 09 Feb 10 Launch Dry 1 Launch Dock Dry Dock Main Wet Docking Current Contractual Latest Ship 02 2 Ship 03 Ship 01 Start Stage 2 Trials Approved Acceptance Public FoC CAD CAD EP07 Harbour/Basin Trials 50% ISD Date 50% ISD Stage 1 Sea Trials PAD First of AAD/ 50% 90% PO2 Outfitting and Ship Completion Activities Class 2 ISD ISD ISD (Daring) MFR Delivery Stage 1.2 Harbour Trials Stage 2 Trials Equipment Programme Batch 1 PAAMS FoC Deliveries Specification & Integration Completion PAAMS & LRR MFR Installation, STW & NWHT Integration Starts Note: Dates reflect PAAMS IC-A System Linking & Integration Phase 1 Integration Ph 2 programme (Gate 4 JIS draft M) CMS 2.3 Release PAAMS & LRR Acceptance & NWHT 50% 90% MFR Delivery PAD ISD ISD ISD Ship 02 1 2 2 2 Fabrication, Block Build & Shaft Alignment Outfit, STW & Stage 1 Trials Stage 2 Trials 50% 90% PAD ISD ISD ISD PAAMS Delivery Ship 03 1 2 2 2 Fabrication, Block Build & Shaft Alignment Outfit, STW & Stage 1 Trials Stage 2 Trials Batch 2 Contract Let PAAMS Delivery ISD 1 2 Ship 04 VT Build Fabrication, Block Build & Shaft Alignment Outfit, STW & Stage 1 Trials Stage 2 Trials Batch 2 PAAMS Delivery 1 2 Ship 05 VT Build Fabrication, Block Build & Shaft Alignment Outfit, STW & Stage 1 Trials Stage 2 Trials PAAMS Delivery 1 Ship 06 VT Build Fabrication, Block Build & Shaft Alignment Outfit, STW & Stage 1 Trials MFR LRR STW VLS STW C2 & SCE realistic plan) Horizon STW STW HRZ-03 HRZ- HRZ-01 CAD CAD Build Stage 1 ST Stage 2 ST & Firings (PPO LRR VLS MFR C2 & SCE ST STW STW STW HRZ-04 HRZ- HRZ-02 W CAD Build Stage 1 ST Stage 2 ST & Firings CAD C2/VLS MFR MFR Sim PAAMS & LRR C2 Mk3.2 & Programmes Delivered STW Installed Integrated CMSr2.3 Integrated C2 Mk4 & CMSr2.3 Integrated De-Risking MISC STW CSE/PAAMS CS System & General Integration Trials MFR Delivered C2 Mk4 available at CDF C2 Mk4 available to MISC C2 Mk4 / CMSr2.3 decision CDF Install & STW PAAMS Integration PAAMS Trials MFR Delivered Firing F1 Firing F4 STP-2 Install & STW CSE & PAAMS Integration Firing Trials In-Service Support SDP on Contract CLS Contracted Bus Case Issued Sustainability Develop & Contract Support Solution Support to Test & Trials Note: Confidence dates (Post mitigation) Development taken from Joint TRA Mar 06, but amended SOC Update Dockyard facilities in place FoC Enters Portsmouth to take account of the PCO Apr 06 Level 1 Lines of Dockyard Facility Upgrade (Portsmouth & Devonport) plan update. Tranche 1 Tranche 2 Tranche 3 FoC Crew Build-up Tranche 4 T42-1 T42-3 T42-5 Other FNOD FNOD T42-4 FNOD T42-6 T42-7 FNOD Deliver FoC Training T42-2 FoC Training FNOD FNOD FNOD IDR Complete Steady State Training Steady State Training Media Accepted Ready for Training Date
  • 12.
    Programme – EquipmentReport SLIDE 12 Key Target 1 – PERFORMANCE Key Target 2 – TIME KUR01 Current KUR02 Current ISD & Anchor Milestone Tracking Chart PAAMS Force anti-air warfare situational Previous awareness Previous ut O Apr-11 KUR03 KUR04 np PM Current Current I Dec-09 om Aircraft Control Aircraft operation IS Previous Previous fr CM ut Current Current KUR05 KUR06 Jul-08 FoC Actual Acceptance Date (PCO L1 Deterministic Plan) np Embarked military force Naval diplomacy 50% FoC ISD (Latest CMIS date) Previous Previous 10% FoC ISD (Latest IPT TRA Forecast) I 50% FoC ISD (Latest IPT TRA Forecast) Mar-07 90% FoC ISD (Latest IPT TRA Forecast) 90% IAB Approval KUR07 KUR08 Current Current Anchor: Complete MFR trials at CDF (FY05/06 - Target 31/03/06) (Latest CMIS date) Anchor: FoC Gas Turbines run successfully at sync idle (Latest CMIS date) Range Growth potential Anchor: FoC Propulsion drive/motor unit commissioning complete (Latest CMIS date) Anchor: MFR delivered to FoC (Latest CMIS date) Previous Previous Oct-05 5 6 6 6 6 7 7 7 7 8 8 8 8 9 9 9 9 0 0 0 0 t-0 an-0 pr -0 J ul-0 t -0 n-0 pr-0 J ul-0 t-0 an-0 r-0 Jul-0 t-0 an-0 pr -0 J ul-0 t-0 an-1 pr-1 J ul-1 t -1 Oc J A Oc Ja A Oc J Ap Oc J A Oc J A Oc NARRATIVE Key Target 3 – COST • Performance KUR2&3 - Shown as at risk as IC minus A delivers less than the planned capability at FOC ISD. Full capability is delivered in ship 3. M O ,P FC • Time 6750 Latest TRA shows significant increase in risk to ISD, due primarily to the RM inclusion of PRU related risks (Power Systems, S/W, PAAMS, Safety). om 5900 The forecast 50% ISD is now November 10. The implications of this fr 5050 o m FC analysis and the potential mitigation of Test & Trials duration are still being £M ut quantified. Therefore, a revision to, or confirmation of, the December 09 fr nd 4200 CMIS ISD is not expected before negotiations have matured i.e. by the end ut a np of the year. Anchor Milestone forecasts related to Power Systems have 3350 np I also been impacted by the consideration of PRU related risks. 2500 • Cost I 1 Apr 06 50% Current CIMIS Current Forcast Position against KT3 Baseline (PRU 6 BPT)
  • 13.
    Programme – SupportReport (If applicable) SLIDE 13 PERFORMANCE TIME KUR09 Current Current FoC Key Milestone Tracking Chart Availability Previous Previous Jun-10 ut O Oct-09 PM Jan-09 np Current Current May-08 I om Previous Previous Sep-07 IS fr Jan-07 CM ut Current Current May-06 np Aug-05 Previous Previous FoC Stage 1 Sea Trials (PCO L1 Deterministic Plan) NOTE: Additional Support I FoC Stage 2 Sea Period 2.1 (PCO L1 Deterministic Plan) Dec-04 Milestones will be FoC Fleet Platform Acceptance Date (PCO L1 Deterministic Plan) Current Current Apr-04 considered for inclusion FoC Actual Acceptance Date (PCO L1 Deterministic Plan) 50% FoC ISD (Latest CMIS date) Aug-03 once a fully integrated programme is developed Previous Previous Dec-02 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 0 0 c -0 n-0 c-0 n-0 c -0 n-0 c-0 n-0 c -0 n-0 c-0 n-0 c -0 n-0 c-0 n-1 c -1 De Ju De Ju De Ju De Ju De Ju De Ju De Ju De Ju De NARRATIVE COST IYM 0607 Near Cash - Budget v Forecast • Performance IYM O 4 Support solution and upkeep cycle for 6 ships meets requirements of STP 3.5 Budget (STP05) KUR9 M 3 Forecast ,P FC 2.5 2 £m Cumulative Spend 1.5 to date • Time 1 RM 0.5 om Support Solution work remains on track but a challenging timescale to 0 Apr 06 May June July Aug Sept Oct Nov Dec Jan 07 Feb Mar meet BC submission to IAB scrutineers end Mar 07 and end Jun to IAB 4* fr 06 06 06 06 06 06 06 06 07 07 o m FC Committee. Month fr nd ut Concerns with those materiel delivery dates at risk (IPLs and Tech Docs) being pursued through PCO. 10 Year ut a STP Inp np • Cost I This is the first year the IPT will incur expenditure against the DLO/STP. Budget (STP05) of £3.755m comprises £0.055m RDEL and £3.7m CDEL. Expenditure is for long lead items/spares. No variance between Profile forecast and budget.
  • 14.
    Earned Value Management SLIDE 14 EVM Schedule/Cost Variance PERFORMANCE STATUS...Key Things to Track Typical Earned Value graph showing •Planned Value (PV) indicated by the Blue line is the agreed plan and represents Schedule and Cost Variances what the project should achieve. •Earned Value (EV) represented by the green line shows what has actually been 5,000 AC PV achieved or Earned. In this example the EV curve is diverging from the PV curve indicating that at the given time, the project has achieved less than planned. cv •Actual Cost (AC) represented by the red curve shows the actual cost of the EV. In this example the AC has exceeded the costs of the PV. £ •Cost Variance (CV) expresses the cost difference between the EV and the AC. Remember it is the difference between EV and AC that gives the variance. Comparisons of AC against PV is misleading. sv EV •Schedule Variance (SV) expresses the schedule difference between the EV and PV. TIME 5 months schedule variance = EV - PV = negative number behind schedule, cost variance = EV - AC = negative number over cost QUESTIONS Use Data for Decision Making • To realise the benefit of EVM it is essential that you have confidence in the Five Basic Performance Data data, that you take heed of the information it gives you and that you act Questions & Answers appropriately on that information. •If the graph used in this tutorial was an actual output on your project. What QUESTION ANSWER ACRONYM questions would arise and what actions might you take? How much work should Planned Value PV - How critical is my schedule? E.g. could adjustments be made? be done? - Can additional resources be applied? e.g to work overtime How much work is done? Earned Value EV - Can any tasks be completed concurrently? How much did that work Actual Cost AC - Are there technical innovations which could speed up the process? actually cost? - Can the requirement be reduced? E.g. remove “gold plating”. - Would a schedule risk assessment expose the impact to project? What was the total job Budget at Completion BAC - Could any tasks be re-scheduled? E.g. Time phasing supposed to cost? - Could less costly facilities be employed? What do we now expect Estimate at Completion EAC - Are there tasks which can be deleted? the total job to cost? Comment - This list is not intended to be exhaustive..
  • 15.
    Programme – RiskReport SLIDE 15 KEY RISKS EQUIPMENT CONTINGENCY EP Risk Budget & Exposure Risk Prob Impact Proposed Mitigation Mitigation Success / RAG P C T Progress £400,000 k Problem with Power & High M H H Re-instate use of SIT @ ESTD SIT de-risking on track. Due to Propulsion Systems STW complete Apr 07. £350,000 k NOTE: Increased and Integration FOC Critical Path is GTA STW due exposure reflects mid Nov 06. proposed Stage 2 Combat System Med M H H Maximise use of MISC with MISC activities continue to de-risk £300,000 k Trials over-budget risk Integration and Trials MISC Augmentation (Nav Combat System. Radar) Work continues to review Test & £250,000 k Pragmatic Test & Trials Trials approach across the whole approach class. £200,000 k Remaining EP05 Risk Budget PAAMS Integration Med M H M Max use of trials facilities such PAAMS IC-A being pursued – joint as Longbow and MISC. working, CMS 2.2.1 & 2.3, PAAMS Post-Mgt 50% Cost Exposure O Implement PAAMS IC-A contract realignment. £150,000 k Intend to proceed with IC-A on a Pre-Mgt 10% Cost Exposure PM staged basis. The IA and Business Pre-Mgt 50% Cost Exposure Case for Stage 1 raised at a cost of £100,000 k Pre-Mgt 90% Cost Exposure £9M. Further WR21 delays for Med L M M Install Enclosures at earliest Critical path for Ship 2 is availability £50,000 k Ship 2 onwards opportunity of engine change tooling due Mar om Fit Gas Turbines via removal 07, currently on track. route Potential delay of up to one month fr £0 k Fit un-FATed Gas Turbines currently forecast for Ship 4. Jul-06 Aug-06 Sep-06 Oct-06 Nov-06 Dec-06 KEY RISKS ut SUPPORT CONTINGENCY I np Risk Prob Impact Proposed Mitigation Mitigation Success / RAG P C T Progress STP Risk Budget & Exposure Support solution for ship, Low M H M Establish support solution Significant savings identified - team PAAMS & WR21 proves unaffordable affordability team have completed Support Affordability Statement Will show an analysis of 10%, 50%, 90% exposure against STP Risk Budget, when STP Risk data is sufficiently mature Inability to gain customer Med M H M Establish support solution Support Solution Team involved all approval for affordable affordability team key stakeholders, hence Customer support solution involved in defining solution STP Affordability Inability to develop and Med M M L Investigate alternatives Affordability of core engineering deliver training within synthetic media may require budget / timescale Prioritise training prioritisation/de-scoping An IAB Information Note, to be issued through CDP mid Oct, constraints Engage stakeholders to scrutinise current proposals Uncertainty over PAAMS maintainer training solution (GFE concludes that affordability against existing budget levels in Seek training opportunities within the trials programme vs Synthetic) average annualised cost terms can be achieved for a class MCTS 7 month delay requires interim solution to be identified of 8 ships or less. More work will be necessary to achieve a Lack of agreement for Med L H H FoC spares package to be IPT Business Case for spares is more acceptable RDEL/CDEL balance during the procurement & funding of developed ahead of In-Service currently being prepared (value £7- spares to support FoC Support Solution 10m). development of the support solution although the full scale of commissioning & trials programme However, delay caused by on-going commercial dispute means that the issue cannot be resolved without external Project time-line for procurement of some items may have been compromised assistance.
  • 16.
    Programme – FinancialReport SLIDE 16 EQUIPMENT PLAN – FORECAST AGAINST APPROVAL NARRATIVE EP07 is for 8 ships based on the PRU ‘BTP risk adjusted’ cost of £????m (£????m near cash) with cost growth compared to EP05 of £???m (near 7600 cash). 6750 5900 Ships 7&8 Commitment Against Approval 5050 6 ships 4200 ASSET DELIVERIES - No planned asset deliveries 3350 during FY06/07 2500 First Asset deliveries planned during FY07/08 EP07 Committed Approval (PAAMS Missiles & Training equipment) FC IN_YEAR MANAGEMENT fr om NARRATIVE ut EP FORECAST 700 600 500 In p Equipment Plan Forecast £558m (control total £616m). No from £m 400 300 200 AP5 forecast. 100 0 Risk Analysis 11 12 13 10 0 1 2 6 8 9 3 4 5 7 P P P P P P P P P P P P P P A A A A A A A A A A A A A A Control Total Accruals Forecast OP COST IN-YEAR FORCAST 1250 Op Costs 1000 750 Forecast £?????m compared to Budget £K 500 250 of £????m, variance of £????m. 0 No change from AP5 forecast. 10 11 12 13 0 1 2 3 4 5 6 7 8 9 P P P P P P P P P P P P P P A A A A A A A A A A A A A A Time Control Total Accruals Forecast
  • 17.
    SLIDE 17 MPR/Approvals Forecast Summary • MPR/NAO – Draft MPR06 Audit report received from NAO. Shows in-year cost growth of £???M (to £????M) and delay of +7 months (to Dec 09). Re-statement of MPR05 figures (adding a further cost growth /FC of £??M) not shown against MPR06. Also shows 3 KURs at risk due to potential reduction in capability on FOC at ISD. Proposed text amendment to reflect accurately the progressive demonstration of capability. BM om – The cost growth reported in MPR06 enabled the DPA to achieve Key Target 3 and the PSA target for 2005/06. There may be sensitivity in reporting all the 2006/07 potential cost growth, within CMIS, fr so soon after the NAO agreeing the MPR06 figure in June 2006. The proposed course of action is ut to update CMIS once negotiations with Industry have reached a mature and stable position, p planned for 1st Qtr 2007. • PCT SUMMARY In FORECAST HISTORY PRU RECOMMENDATIONS COST VARIATIONS Original MPR05 MPRO6 Current 6 ship BTP 6 ship Delta on Delta on MG CIMIS Risk adjusted Baseline MPR06 MPR06 approval Forecast Cautious (PRU BTP-MPR) (PRU Baseline- (90%) (50%) MPR) Cost £????m £???m £???m £???m £????m £????m +£???m +£????m (£m) ISD Nov 07 May 09 Dec 09 Dec 09 Sep 10 Nov 10 KURs 9/9 9/9 9/9 9/9 9/9 9/9
  • 18.
    SLIDE 18 UOR –Summary Data KEY DATA P9 Name Forecast Main Gate Approved Forecast Approved Forecast ISD Main Gate Achieved Cost 50% Cost 50% ISD 50% ISD 50% Achieved (£m) (£m) P9003040 0.5” Blank Firing 0.452 0.304 Aug 2005 Aug 2005 Barrel (BFB) and  Blank Ammunition (BA) P9003043 60mm Mortar 0.017 0.015 Sep 2005 Sep 2005  P9003041 8.6mm Ammo 0.500 0.495 Jun 2007 Jun 2007 P9258500 ALDS 11.950 9.410 Jul 2006 Jan 2007 P9000866 Artillery Fire Control 3.080 2.804 Feb 2008 Dec 2007 Trainer - Full Task (AFCT-FT) BGTI/Digitisation Upgrade P9000867 Artillery-Fire Control 0.550 0.503 Sep 2006 Nov 2006 Trainer - Part Task  (AFCT-PT) Upgrade P9002781 AS90 Lt Gun CEP 17.110 17.110 Oct 2011 Oct 2011 P9000297 AS90 Training 2.198 2.116 Sep 2005 Sep 2005 System (TS)  P9003044 Automatic 2.889 2.909 Feb 2007 Apr 2007 Lightweight Grenade Launcher (ALGL) P9004170 Automatic 1.550 1.546 Mar 2007 Mar 2007 Lightweight Grenade Launcher (ALGL) Support Fleet
  • 19.
    SLIDE 19 Section Three •Support and Service Delivery – Performance against CSA or JBA – slide 20 – Availability / Operating Hours – Slide 21 – Customer Wait time / Safety Risks – Slide 22 – Supply Chain Issues – Slide 23
  • 20.
    SLIDE 20 Performance againstUser CSA / JBA / OSP outputs 11 Month of data assessed eg, APR 07 • State overall FFP and comment on individual metrics if showing AMBER or RED – Comment factors contributing to metrics that have previously been AMBER or RED but are now YELLOW or GREEN Example:- • FFP - YELLOW – FE@R - RED - commentary – ABORTS - AMBER - commentary
  • 21.
    SLIDE 21 Performance againstUser CSA / JBA / OSP outputs 2 Month of data assessed eg, APR 07 Availability / Operating hours chart etc to be inserted here if applicable
  • 22.
    CUSTOMER WAIT TIME(As appropriate) SLIDE 22 Equipment [Day 1] as at 28 Feb KEY: SUCCESSES CLS Referred REFERRALS DUES OUT PEPS Range Target: 98% Non-PEPS Range Target: 50% 07 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 PEPS 1.36% 100% S Non PEPS 78.06% 11.36% 9.22% DR PEPS 10.00% M Non PEPS 60.26% 14.02% 20.61% 5.11% EH PEPS S Non PEPS 79.66% 12.91% 7.43% TA PEPS T Non PEPS 81.76% 9.12% 9.12% ME PEPS G Non PEPS 61.35% 31.36% 7.28% JE PEPS A Non PEPS 63.99% 22.12% 13.88% GF As at 18 Oct 06 SAFETY RISKS us nt io re ev ur Pr C Summary of Safety Related Risks - Cat A&B Funded/Unfunded …quarterly r r Cost of reducing Risk to "As Low As Reasonably Practicable" (ALARP) - £M CAT "A" RISK CAT "B" RISK FUNDED UNFUNDED IPT Funded Unfunded Outwith ALARP Funded Unfunded Outwith FY 06/07 FY 07/08 FY 08/09 FY 09/10 IPT Total FY 06/07 FY 07/08 FY 08/09 FY 09/10 IPT Total O DRS 0 0 0 3 1 2 1 0.004 0.000 0.000 0.000 0.004 0.000 0.000 0.000 0.000 0.000 N EHM 0 0 0 0 3 0 5 0.040 0.000 0.000 0.000 0.040 0.000 0.000 0.000 0.000 0.000 O TAS 0 0 0 10 8 8 0 2.600 0.000 0.000 0.000 2.600 0.000 3.600 3.600 3.500 10.700 I MET 0 0 0 0 4 0 0 0.690 0.690 0.000 0.000 1.380 0.000 0.000 0.000 0.000 0.000 P T JEG 0 0 0 0 0 0 0 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 GFA 0 0 0 2 2 1 0 0.180 0.114 0.000 0.000 0.294 0.000 0.000 0.135 0.135 0.270 Overall Total 0 0 0 15 18 11 6 £M 3.514 0.804 0.000 0.000 4.318 0.000 3.600 3.735 3.635 10.970
  • 23.
    SLIDE 23 Supply ChainPerformance Month of data assessed eg, APR 07 Insert details of any known demand failure trends or supply chain issues with details – by exception only If EVM is being operated for support details should be included here