Presented at CONUL conference, June 2016, Athlone, Ireland by Peter Guilding.

1. THE LIBRARY OF TRINITY COLLEGE DUBLIN, THE UNIVERSITY OF
DUBLIN
LEABHARLANN CHOLÁISTE NA TRÍONÓIDE, OLLSCOIL ÁTHA CLIATH
Peter Guilding
Assistant Librarian,
Bibliographic Data Management
02/06/16
BNB Accommodation
The Legal Deposit Libraries Shared Cataloguing Programme and the British
National Bibliography

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The Library of Trinity College Dublin, The University of Dublin
LEGAL DEPOSIT
UK
• Copyright Act 1911
• Legal Deposit Libraries Act 2003
• Legal Deposit Libraries (Non-Print) Regulations 2013
• UK-published e-journals, e-books and other types of non-print
publications, both on- and off-line
Ireland
• Copyright Act 1911
• Copyright and Related Rights Act 2000
• Amendment bill awaited

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The Library of Trinity College Dublin, The University of Dublin
Distribution of Legal deposit
Direct to BL Legal Deposit Office (LDO)
• All UK and Irish publishers, legal requirement without claim
Direct to the Agency for the Legal Deposit Libraries (ALDL)
• UK publishers
• Claim required
• Distributed to LDLs (5 copies, weekly delivery)
Direct to Irish Copyright Agency (ICA)
• Irish publishers
• Sent to ALDL (4 copies, weekly delivery) for distribution to LDLs
Exceptions (e.g. Northern Ireland publishers)

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The Library of Trinity College Dublin, The University of Dublin
Intake of LDO and ALDL
Common
Intake
ALDL
(Agency for
5 Libraries)
LDO
(British
Library)

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The Library of Trinity College Dublin, The University of Dublin
The British National Bibliography
• Record of the publishing activity of the UK and Ireland
• Dataset owned by BL
• Commercial library-orientated enterprise  open metadata (2010-)
• Data published under a Creative Commons CC0 licence
• Remodelled from MARC21 to RDF to provide linked open data
• http://bnb.data.bl.uk
Available by a variety of access routes
• Z39.50
• Online via linked data (TSO) platform (subset of BNB)
• Bulk download in RDF/XML format
• API remote query via SPARQL

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The Library of Trinity College Dublin, The University of Dublin
BNB coverage
• Monographs and serials since 1950
• E-publications (largely hand-held) since 2003
• E-publications (harvested) since 2013
• Current and forthcoming (CIP) publications
• Selective recording based on BNB exclusion policy
• http://www.bl.uk/bibliographic/exclude.html
• Non-UK/Irish, non-book, official publications, “local”, promotional,
ephemeral

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The Library of Trinity College Dublin, The University of Dublin
Problems of the late 1980s
BL unable to deliver satisfactory product to clients
• Financial restraints – impact on cataloguing unit cost
• Low-use, specialised-interest material not covered
LDLs (BNB clients) have to deal with shortfall
• Original cataloguing for “non-BNB” items
• Full or minimal records depending on priority
• Have few options for avoiding duplication of effort and cost
• CURL
• Local cooperation

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The Library of Trinity College Dublin, The University of Dublin
Significance of LCSH
• Universal standard among academic, special and large public libraries
• Expensive (subscription and training costs) and labour-intensive
• Period of improvement adds to its attraction
• Subject Cataloging Manual: Subject Headings (1984)
• Era of cooperation (1990s) – SACO
• Poor take-up of alternatives (e.g. BL’s PRECIS)
• Irish survey of LCSH use (1991) shows dependence on LCSH provision
• Cost estimates of upgrading records lacking LCSH

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The Library of Trinity College Dublin, The University of Dublin
Project proposal
• “Mechanism and agreement” for a shared cataloguing programme
• Memorandum of agreement
• Ownership
• Allocation of intake
‒ 70 : 30 divide (BL : Agency LDLs)
‒ Alphabetic selection based on publisher (title from 1993)
• Steering Committee
• Responsible for implementation and Monitoring

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The Library of Trinity College Dublin, The University of Dublin
Differences between LDLs and their priorities
• BL vs Agency LDLs
• National vs general responsibilities
• University vs national libraries
• Application of bibliographic standards
• Different MARC formats etc.
• Tailoring of standards
‒ To suit local cataloguing policy
‒ To suit LMS

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The Library of Trinity College Dublin, The University of Dublin
Pros and cons of cooperation
• Cost efficiency
• Defined contribution
• Psychological benefits
• Technical difficulties
• Standardisation (UKMARC vs USMARC, BLNAL vs USNAF)
• Individual priorities

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The Library of Trinity College Dublin, The University of Dublin
Steering Group history
• 1989-2004 2 members per institution (4 for British Library including
secretariat)
• Reports to Principals
• 2004-2008 6 members (1 per institution), business by email
• 2008-2013 subsumed by Technical Group of the LDLCIG
• Metadata Group formally reconstituted as successor of Steering Group (2013)
• Reports to LDL Implementation Group
‒ Reports to Principals (LDLC)

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The Library of Trinity College Dublin, The University of Dublin
Monitoring: Currency, coverage & Quality audit
• First audit by TCD (1992)
• Currency/coverage statistics issued quarterly by BL (1993-2004)
• Annual audit by UKOLN (1993-2006)
• Annual audit by BL (2007-)

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The Library of Trinity College Dublin, The University of Dublin
Timeframe 1987-1993
• BL consultative document (July 1987)
• Meetings of heads of cataloguing (October 1987)
• Meetings of principals (1988-)
• Meetings of technical staff and pre-pilot testing (1988-)
• SCP Steering Committee established 1989
• Pilot proper (April 1991-March 1992)
• Progress report (June 1991); Final report (March 1992)
• First full Memorandum of Agreement (1993)

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The Library of Trinity College Dublin, The University of Dublin
Statistics: Agency Library pilot project totals

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The Library of Trinity College Dublin, The University of Dublin
Developments 1993-1998
• BL reverses decision to drop LCSH (1993)
• SACO - TCD starts record contribution (1994)
• Programme to integrate US and UK authority files (AAAF, 1994-)
• BDS selected as CIP provider (1995)
• BL planning for Corporate Bibliographic System (CBS, 1997-)
• “The largest, most complex and most expensive information technology project in the British Library’s 25
year history”
• Amicus software (Axis Resources)

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The Library of Trinity College Dublin, The University of Dublin
LCSH proposals: Irish interest
Camogie (Game)
Gaelic football players
High crosses (Sculpture)
Sheela-na-gigs
Ogham stones
Ringforts
Clonmacnoise (Extinct city)
Temple Bar (Dublin, Ireland)
39 Dawson Street (Dublin, Ireland)
Winetavern Street Site
(Dublin, Ireland)
Claddagh rings
Shamrock (Emblem)
Brigit (Celtic deity)
Feast of Brigit
Bloomsday
Diabhal (The Irish
word)
Women authors, Irish
Sliabh Luachra (Ireland)
Erotic stories, Irish

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The Library of Trinity College Dublin, The University of Dublin
LCSH proposals: general
Viking antiquities
Deserted medieval
villages
Architecture, Gothic --
Decorated style
Train-spotting
Subbuteo (Game)
Internet domain
names
Internet addresses
Data mining
Child detectives
Fantasy cricket (Game)
Real ale
Weather in the
Bible
Lameness in dogs
Feminist poetry, Hebrew
Refugees, Armenian

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The Library of Trinity College Dublin, The University of Dublin
Early publicity material …

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The Library of Trinity College Dublin, The University of Dublin
Problems
• Reduction by Government of BL’s grant-in-aid (1998)
• Authority control matters
• BL Core Bibliographic System
• Due to go live in 1999, 2000, 2001, 2002 …
• Report of the SCP Working Group on Certain Operational Matters
• Recommendations (2000)
‒ Concerning access to NAL and BNB
‒ Concerning name heading validation
‒ Concerning common MARC format

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The Library of Trinity College Dublin, The University of Dublin
MARC
• USMARC/CANMARC  MARC21 (1999)
• Demise of UKMARC
• BL Customer survey (June 2000)
‒ 3 options
• UK-wide decision to abandon format announced (March 2001)
• format ceased to exist (31 December 2008)
• Adoption of MARC21 by remaining LDLs

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The Library of Trinity College Dublin, The University of Dublin
Name Authorities
• BL Name Authority List (NAL)
• Unsustainable like UKMARC (ceased new headings, 2003)
• Anglo-American Authority File (AAAF)
• US Name Authority File (= LC/NACO)
• Adopted as SCP standard
• PCC Name Authority component (NACO)
• All libraries contributing by 2002

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The Library of Trinity College Dublin, The University of Dublin
TCD NACO Authority Records
0
200
400
600
800
1,000
1,200
1,400
1,600
New Edited

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The Library of Trinity College Dublin, The University of Dublin
Developments in British Library processing
• Loss of AMICUS/CBS
• Workflow efficiencies outside terms of Memorandum
• Criteria cut across allocations
• Resulted in increased duplication
• Introduced after 2004 implementation of Aleph
• Batch upgrade file (BUF)
• Outsourcing (Netcat)

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The Library of Trinity College Dublin, The University of Dublin
Re-configuration of SCP (2013-2015)
• Rationalisation in the light of current BL procedures
• Cataloguing to a central dataset examined and rejected (2013-14)
• NPLD and print metadata to be handled in an integrated way
• BNB (CIP) records to be left for BL processing
• LDLs to concentrate on material with low coverage rates
• Revised allocations (national responsibilities retained)
• Pilot project to test viability (2015)
• BL proposal for single point of record origin
• Based on MARC 016 as reliable common identifier regardless of provenance
• BL work requests in progress

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The Library of Trinity College Dublin, The University of Dublin
UK e-Deposit arrives
• UK legislation passes into law (April 2013)
• Timeframe delays
• TCD goes live with access to 40,000 UK legal deposit eBooks and the Web-
archive (30thth November 2015)
• Access to approximately 700,000 e-journal articles (January 2016)

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The Library of Trinity College Dublin, The University of Dublin
TCD Contributions 1992/3-2014/15
0
1,000
2,000
3,000
4,000
5,000
6,000
Records

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The Library of Trinity College Dublin, The University of Dublin
TCD Contributions 1992/3-2014/15
0
1000
2000
3000
4000
5000
6000
Irish Total Linear (Total)

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The Library of Trinity College Dublin, The University of Dublin
Benefits of LDLSCP to Irish libraries
• Prioritisation of national bibliographic output
• TCD records available to other institutions free of charge
• Opportunities afforded by SACO for material of Irish interest
• Potential for cooperation in claiming, purchasing, preservation, value-added
enhancement

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The Library of Trinity College Dublin, The University of Dublin
Future of SCP
• Move to linked data and away from “whole-book”
cataloguing
• Movement away from library-specific tools and standards
• Cost restrictiveness of older standards (LCSH, NACO etc.)
• Faceted Application of Subject Terminology (FAST)
• International Standard Name Identifier (ISNI)
• Inherent stability of programme
• Danger of “invisibility” of successful long-term
programme

34. Thank You!
THE LIBRARY OF TRINITY COLLEGE DUBLIN, THE UNIVERSITY OF
DUBLIN
LEABHARLANN CHOLÁISTE NA TRÍONÓIDE, OLLSCOIL ÁTHA CLIATH