how conduct business meeting and get for best result with CEO and other manager which tell about issue's

1. DENON FOODS LIMITED LAHORE BEST
DAIRY
PRODUCTS
1
SUBJECT: BUSINESS COMMUNICATION
EMBA SESSION FALL 2011.
PRESTON UNIVERSITY
LAHORE CAMPUS.
GROUP # 01.
1. Mr Imran Khan (1652-411011)
2. Mr Zaid Aziz Khan (1652-411003)
3. Miss Sadaf Kazmi (1652-411002)
4. Mr Naeem Ahmed (1632-411002)
5. Mr Awais Ali Khan (1652-411005)
6. Mr Asjad Khurram (1652-411036)
7. Mr M Zahid (1632-411005)

2. DENON FOODS LIMITED LAHORE BEST
DAIRY
PRODUCTS
2
COMPANY INTRODUCTION:
DENON FOODS LIMITED LAHORE is a Leading Dairy Products Company;
following are its famous Brands.
Best Milk (Liquid)
Every Time Tea Whitener
Best Cream
Best One (Milk Powder)
COMPANY ORGANOGRAM:
Managing Director (MD)
Secretary
Zaid Aziz (ZAK)
G.M. Plant
Imran Khan (IK)
Managing Director (MD)
M.Asjad (MA)
G.M. Sales & Marketing
Awais Ali Khan (AIK)
Production Mngr.
M. Zahid (MZ)
G.M. Plant
Imran Khan (IK)
HR Manager
Sadaf Kazmi (SK)
G.M. Plant
Imran Khan (IK)
Admin Manager
M. Naeen (MN)
G.M. Plant
Imran Khan (IK)

3. DENON FOODS LIMITED LAHORE BEST
DAIRY
PRODUCTS
3
From,
MD Secretary.
Denon Foods Limited,
44-A Main Gullberg Lahore.
Reference # DFL/11/2674
DATE: 16th
November, 2011.
SUBJECT: OFFICE MEMORANDUM
TO,
MA, IK, AAK, MN, SK, MZ
Dear All,
It is informed that a Business review meeting to Overcome Company
Loss is being called by MD, below are the details,
TIME: 1730 Hr.
DATE: 24-11-2011
VENUE: Main Conference Room
TOPIC: BUSINESS MEETING TO OVERCOME LOSS:
Members: MA, ZAK, IK, AAK, SK, MZ, MN
DISCUSSION POINTS:
1. Company Performance.
2. Improve Quality.
3. Develop new areas for Business.
4. Over Head Charges.
5. Down Sizing.

4. DENON FOODS LIMITED LAHORE BEST
DAIRY
PRODUCTS
4
MINUTES OF MEETING
PARTICIPANTS: MA, ZAK, IK, MN, SK, MZ, AAK
TOPIC: BUSINESS MEETING TO OVERCOME LOSS:
DISCUSSION POINTS:
Following points were discussed,
1. Company Performance, facing 8 M PKR Loss in this year.
2. Down Sizing, Merits/demerits & way of action.
3. Over Head Charges, action needed to reduce it.
4. Improve Quality, action needed.
5. Develop new areas for Business, action needed.
MEETING DECESSION:
Following are the decisions to overcome business loss,
Sr. # DECISION RESPONSIBILITY TARGET DATE
01
Spare additional Non technical Staff,
A Committee of Following Members
(IK, SK, MN, and MZ) will decide
regarding staff requirement.
(IK, SK, MN, and
MZ)
10th
December,
2011.
02
Develop Technical training
Centre to improve the Workers
Skills and Senior Employees
will transfer into Training
department.
(IK, SK, MZ) 15th
January, 2012.
03
To reduce Over Head Charges,
Medical Facility OPD &
Hospitalization will transfer to
Insurance Company; This
Action will save 2 M PKR
annually.
(IK, SK, MN)
26th
December,
2011.
04
Shift Car facility, approval level
changed; Now Production Manager
will approve it.
(MZ, MN)
01st
December,
2011.

5. DENON FOODS LIMITED LAHORE BEST
DAIRY
PRODUCTS
5
05
To increase Supervision Level, Two
Quality Control Supervisor from day
Shift will transfer into Evening &
Night Shift.
(IK, MZ, SK) 01st
December, 2011
06
Lab will be equipped with Auto test
Bench Machine.
(IK, MZ) 10th
December, 2011
07
Data logging of all lab tests and will
share to all management on daily
basis.
(MZ, MN, ZAK) 01st
December, 2011
08
A Reject production report will
immediately send to Plant Manager,
and will take feedback from
Production Manager till permanent
removal of issue.
(IK, MZ, MN) 20th
December, 2011
09
Marketing Business strategy will be
reviewed and a report with action
Plan will be submitted.
(AAK, ZAK) 10th
December, 2011
10
To develop new Business areas a
report will be submit by Marketing
Division.
(AAK, ZAK, IK) 18th
December, 2011
11
HR department will inform the
decisions and get feedback from
employees.
(IK, SK) 1st
December, 2011
It is requested all to complete their actions accordingly and will discuss
in next meeting.
Best Regards,
ZAK.
WE ARE COMITTED TO DELIVER.

6. DENON FOODS LIMITED LAHORE BEST
DAIRY
PRODUCTS
6
ONLY FOR MEETING PREPARATION.
DOWNSIZING:
ADVANTAGES DISADVANTAGES
Reduction in Fixed Cost. Heart Company reputation.
Product Cost will decrease. Demotivation in Employees.
Loose Skilled man power.
OVER HEAD CHARGES REDUCTION:
Production Cost will decrease. Will Heart employee motivation
level.
Resistant from Employees Union.
QUALITY IMPROVEMENT:
Market rejection rate will reduce. Management staff will transfer into
evening & Night Shifts.
Company Loss will reduce. Additional Cost is required to Buy
latest equipment.
Unit Cost will reduce.
Customer feedback.
DEVELOPING NEW AREAS:
Market share will increase. Over head charges will increase.
Profitability. Monitory expense will increase.
Market rejection due to expiry will
reduce.