Benefits of PRINCE2 Project Management Methodology

1. What is PRINCE2?
presented by
Ashish Dho ke, projectingIT
Thursday 4 October 12

2. in this presentation..
> What is PRINCE2
> Benefits of using PRINCE2
> PRINCE2 Qualifications
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

3. What is PRINCE2?
> Who will do What
> What they will need to know
> Set of good practices to follow
> Templates
> A step-by-step process to run the project
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

4. the PRINCE2 framework
Themes
Templates
Principles Processes
Roles
Quality
Tailoring Review
Product
based
Planning
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

5. What PRINCE2 is NOT?
> a software product
> Silver bullet
> Set of documentation
> Specialist work
> Set of detailed techniques and how-to
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

6. PRINCE2 stands for....
PRojects IN a Controlled Environment
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

7. a Controlled START....
Start
is t he
s c ope is t his t
wo r k of t me n
n ve s ie d?
c le a r ? i
ju s t if
..b u t h o w w h o w ill be
e ve r yo ne w i l in vo lved?
l
be ke p t in lo o whe n
p?
a re t h
imp or e
m i le s t an t
t o ne s
?
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

8. Plan
Act
Check
Do
a Controlled MIDDLE....
Is the
investment
still
justified?
Wh
a
we t are
doi
nex ng
oing t?
ed t
A r e w righ
the ng?
thi
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

9. a Controlled CLOSURE....
FInish
rt ts?
S ign- o po e n
f f s? up em
S g
an
a rr ell
w w our
S o. .h o e e t
we m i ve s?
did je c t
Ho w w ob
do a b i l l yo u
e t te r
ne x t t job
i me?
H ow we w ill
k n ow a bo ut th e
be nef it s?
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

10. Benefits of using PRINCE2?
Best Practice Scalability Reliable
Applies to ANY
Accountability Predictable
Project
Effective Stakeholder
Standardization
Communication Representation
Management by Focus on
Exception Business Case
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

11. Process based Approach
Initiation Subsequent Final Delivery
Pre-project
Stage delivery stage(s) Stage
Directing Directing a Project
SU
SB SB CP
Managing
IP Controlling a Stage Controlling a Stage
Delivering Managing Product Delivery Managing Product Delivery
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

12. Business Case Driven
> Is this project justified?
> Is the investment worthwhile?
> Is the project viable?
> the outputs, outcome and benefits
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

13. Stakeholder Engagement
Value for Money
Business
User Supplier
Specify Requirements
Provide Resources
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

14. Defined Roles and Responsibilities
F und ing? Users?
Manage?
suppliers?
Deliver?
Approvals?
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

15. Management Stages
Initiation
Stage2
Stage3
Stage4
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

16. Manage by Exception
Refer to next level of
management only when
Tolerances are forecast to exceed
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

17. Product based Planning
Website
Search Registration Payments
er Ho
lett me
bl o g News
Contact
Focus on what the project has to deliver by breaking down
the project into major products
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

18. Work Packages
Requirements
Registration and Payments
Testing > Agree terms with delivery team
> Delegate, monitor and control
> Separate Project Management from Product Management
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

19. Change Control
> Monitor, control and track changes
> Delegate change authorization for quick decision making
> Maintain history of documentation changes
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

20. Mechanisms to Confirm Benefits
> So do we know if it really helped?
> Prepare post project benefit review plan
> Hand over the plan to those accountable for assessment
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

21. Learn from Experience
> the Do’s and Don’ts
> Continuous improvement
> Broadcast lessons
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

22. Customizable
> Tailor to suit the project need
> Scale, Size, Complexity, Internal vs External....
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

23. Standardization
Register
Business Case
Plans Reports
TEMPLATES
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

24. The Who’s Who of PRINCE2 >>
Cabinet Office owns
PRINCE2
APMG provides
certification
ATO delivers
training
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

25. the Fact sheet
‣Widely recognized and popular
‣Used in all 7 continents
‣Over 975,000 PRINCE2 exams
‣Over 350 ATO’s
‣More than 1500 accredited trainers
‣PRINCE2 first edition in 1996 ..now in the 5th edition
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

26. PRINCE2 Foundation Exam
‣Total 75 Questions
‣Duration = 1 Hour
‣5 questions “road tested”
‣Multiple Choice Objective Style
‣Paper based Closed Book
‣35 / 70 required to PASS
‣Foundation Certification awarded by APMG
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

27. PRINCE2 Practitioner Exam
‣Duration = 2.5 Hours
‣Total 9 Questions
‣108 sub questions
‣Multiple Choice Objective Style
‣Scenario based Exam
‣Paper based Open Book
‣59 / 108 required to PASS
‣Practitioner Certification awarded by APMG
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12

28. About projectingIT
‣ATO for PRINCE2, Agile and Earned Value
‣2000+ PRINCE2 delegates
‣Trainings across the globe
‣Blended learning
‣Specialists in project management
‣Best pass rate
‣Microsoft Project, PMP, ITIL, Scrum and more
‣www.projectingIT.com for more information
What is PRINCE2? www.projectingIT.com
Thursday 4 October 12