BDPA Chapter Building Workshop - Week #3 Everything You Always Wanted to Know About BDPA, But Were Afraid to Ask! One hour each week devoted to sharing information with current and future BDPA leaders on what it takes to run a successful BDPA chapter. We will discuss every aspect of the BDPA experience ... both tactical and strategic. There will be a lesson plan for each session ... however, we will be flexible enough to provide you with answers to questions that are on your mind. Our goal is to eventually ensure that each and every chapter is functioning and successful. Attendees should include anyone who is currently in a leadership role ... and anyone who is currently thinking about entering a leadership role in a BDPA chapter, region or national office. Week #3 - held on November 4, 2014. Agenda focused on national BDPA awards program

1. Chapter Building
Workshop – Week #3
Wayne Hicks
‘The BDPA Brotha’
November 4, 2014
BDPA Google+ Hangout

2. CBW - Week #3 (Strategic
Planning / MM)
Been There, Done That!
 Nat’l Membership Committee Chair (1989-1990)
• Chartered 22% of current chapters (10 of 46)
 Nat’l BDPA Vice President (1991-1992)
• Served under President Vivian Wilson
 BDPA Cincinnati Chapter President (1999-2001) &
VP-Membership Management (2014)
• Grew membership from 6 (Jan 1999) to 229 (Nov 2001)
• Won Chapter of the Year Twice (2000 and 2001)
• Grew membership from 86 (Jan 2014) to 191 (Oct 2014)
 National BDPA President-Elect (2002-2003)
• Served under President Milt Haynes
 National BDPA President (2004-2005)
• Profitable annual conferences
• All-time record in corporate sales & membership totals
 BETF Executive Director (1993, 2006 – Present)
• BETF revenue is over $1 million in 2001-2014
• BETF gave out over $344,000 in scholarships
2

3. CBW: Week #3
• Tuesday, November 4, 2014 * 7pm – 8pm ET
 BDPA Performance Scorecard (a.k.a. Chapter of
the Year Criteria)
Community Service
Management
Membership
Professional Service
 Track Monthly
 Report Quarterly
CBW - Week #3 (Strategic Planning / MM) 3

4. Performance Scorecard
• Community Service
(marketing, alliances, HSCC,
scholarships)
• Management (audit, finance,
sponsors, reports, board meetings)
• Membership (growth,
retention, conference)
• Professional Service
(CAC, workshops, program
meetings, newsletter, media, SIGS,
Internet presence)
CBW - Week #3 (Strategic Planning / MM) 4

5. Community Service
• Marketing Campaign to
increase college student’s
awareness
• Number of formal
relationships (documented
w/ MOU)
• HSCC team
• Number of community
forums
• Number of local
businesses / community
assisted
• Contributed to other non-
profit organizations
• Provided student
scholarships
• Maintained a technology
center / provided an annual
technology center.
CBW - Week #3 (Strategic Planning / MM) 5

6. Management
• Date chapter financial
records audited or reviewed
• Identify local fundraising
events
• Submitted finance report
• Secured corporate sponsor
• Provide local chapter
documentation (policies &
bylaws)
• Conducted executive
committee planning meeting
• Provided insurance
compliance
• Conducted planning
committee
• Submitted quarterly reports
• Develop enhanced chapter
operations toolkit
CBW - Week #3 (Strategic Planning / MM) 6

7. Membership
• Identify chapter
membership growth
• Percentage of members
retained
• Number of registered
members attending National
Conference
• Number of membership
drives held.
• Supply copy of
‘Membership Package’
• Membership Renewal, New
Member, Prospect
• Established or maintained a
student chapter in college
• Conducted a membership
survey
CBW - Week #3 (Strategic Planning / MM) 7

8. Professional Development
• Established Advisory Council
• Number of workshops held
• Number of program
meetings held
• Number of articles
• Number of chapter
newsletters
• Number of press releases
• Number of media
appearances
• Develop SIGs
• Conducted Technology Expo
• Sponsored Job Fair
• Hosted a web site
CBW - Week #3 (Strategic Planning / MM) 8

9. Track Monthly
Track Monthly
Assign each of the National
Awards Program to a single VP
Report Quarterly
Report overall assessment each
quarter
CBW - Week #3 (Strategic Planning / MM) 9

10. National BDPA
Technology Conference
37th Annual National BDPA
Technology Conference
August 19-22, 2015
Hilton Hotel * Washington DC
Conference Call For Papers – begins within next 30 days
Johnson & Johnson Scholarships – college students; ends
November 30, 2014
Epsilon Award – Individual & Corporate – begins within next 30
days
CBW - Week #3 (Strategic Planning / MM) 10

11. Helpful Handouts
• BDPA Performance
Scorecard (a.k.a.
Chapter of the Year
Criteria)
• Chapter Building
Workshop Series
Handouts
 Week #1 (Oct 21)
 Week #2 (Oct 28)
 Week #3 (Nov 4)
• Wayne on
Speed Dial –
(513) 284-4968
CBW - Week #3 (Strategic Planning / MM) 11

12. CBW: Week #4
• Tuesday, November 11, 2014 * 7pm – 8pm ET
 Book 4: Membership (56-60)
 Membership Database Tips & Techniques
 Book 4: Membership (61-67)
 Recruitment
 Retention
CBW - Week #3 (Strategic Planning / MM) 12

13. Questions?
Wayne Hicks – wayne.hicks@bdpa.org
Blog – http://betf.blogspot.com
Document Repository –www.bdpa.org/?page=DocumentRepository
Donations – http://tinyurl.com/BDPADonation
CBW - Week #3 (Strategic Planning / MM) 13