The document provides tips for designing an effective PowerPoint presentation. It emphasizes that a presentation reflects the presenter and should showcase their personality, intelligence, experiences, strengths, and way of thinking. The tips include choosing an attention-grabbing title, using backgrounds that enhance the theme without being distracting, employing fonts and colors that match the mood, creating a logical flow and sequence, highlighting the most important points, and concluding with a summary. Smart art, Excel, Word, images, quotes and videos can be incorporated if relevant. The overall message is that an effective presentation is an extension of the presenter's personal brand.

1. Making a powerpoint
presentation
Means showcasing yourself !

2. Who are you ?
• Are you plain as this sheet .

3. Who are you ?
• Are you basically clean but sometimes
loud

4. Who are you ?
• Or are you clear, short, crisp and stern!

5. Who are you ?
• Are you fixed in opinions...
• OR OPEN IN YOUR VIEWS

6. Who are you ?
• Are you casual today
• Or are you formal today

7. Do you want your audience / viewer to
feel...
• Easy and relaxed about you and your business
...

8. Do you want your audience / viewer to
feel...
• Do you want to showcase your achievements
?

9. Do you want your audience / viewer to
feel...
• Or do you want his to start acting on
something !!!

10. Do you want to showcase your
achievements only
Or....
Are you also proud of who
you are !

11. Points to remember when preparing a
presentation :
• Its shows who you are
• It shows your intelligence
• It shows your experience
• It shows your strengths and your weaknesses
• It shows how you think
• It shows you can ...or that you cant !
• It makes you memorable
• It represents your presence
• It shows YOU !

12. JUST LIKE YOU ,your presentation style
should be :
• Same always
• A little different sometimes
• Predictable / fun / serious ...like you
• Easy to ready
• Easy to remember among other presentations just like
you
• Should remind the viewer of you
• Should confirm the veiwers beliefs of you
• Should help the veiwer understand
• Should help you make your point clearly
• Should flow easily

13. THE HEROS AND HEROINES
• TITLE
• BACKGROUND
• LAYOUT
• FONT
• COLOR SCHEME
• INDEX
• FLOW AND SEQUENCE OF TOPICS
• FOCUS / BRING TO ATTENTION
• HIGHLIGHTS
• SHOWCASE ...
• HIDE...
• SUMMARISE

14. TITLE SLIDE
• Use to clearly communicate what is the project
about .
• Sometimes simple statements work best specially
for financial presentations
• If it is about people , use emotions and logos
• Dont put too much but dont put too little
• If the title is exciting, people will want to read
whats inside
• Its like the poster of a movie

18. BACKGROUND
• Should add to the interest
• Should connect to the main theme
• Should be soft and not very jarring
• Easily readable text on background
• Make it a watermark
• Make it transparent
• Select dull images
• Take black and white
• Avoid emotions or disturbing images
• Take neutral images – sunset vs sunrise / grass vs water
/ rays vs ripples / horizon vs planets

20. LAYOUT
• Simple layout for basic communication
• Side by side for comparatives
• Two by one for data and images or graphs
• Insert smart art top or bottom
• Adjust the font of the text
• Everything should be visible from a distance
• Nothing should overlapp
• Be careful and check slide show version always

21. FONT - Just like your personality.
• The font should be in suitable colors
• Correct font size which can be read
• Font should communicate the mood
• The size of the fonts should change just like our
voice level changes when we are angry or happy
• The font position should change just like your
position in a room among other people
• The font should be

22. COLOR
• Use colors you like
• If you like pink pls resign right now !
• Use neutral colors
• Avoid bright colors
• Avoid jarring or different colors
• Use complementary colors
• Save a color wheel on your desktop
• Copy color schemes from other presentations
• Use the color schemes from ppt options
• Use dark / bold and light in same slide to be safe
• Use one color to highlight statement – never red unless
critical

23. INDEX
• Use numbers
• Use sub numbers
• Keep it as small as possible
• Use only max 3 words per line
• Dont explain the index
• Dont make it complicated
• Ensure the flow makes sense
• Make the index like your work day
• Use common sense – an index is not to show how
much you know !
• Keep the page interesting – use image or logos

24. FLOW AND SEQUENCE
• First write on a paper
• Make changes on paper
• Then copy to index
• Should be logical like your work
• Keep changing till it makes sense
• Take another opinion
• See it three times in one day 1 hour apart
• Make changes in normal layout and in slide show
view
• Use slide sorter view to change sequence

25. FOCUS – BRING TO ATTENTION
• Not more than one thing per page to be
highlighted
• Highlight in any way – underline , change color ,
bold, italic, box, smart art , clipart, image , graph
• Write text so as to close a statement
• Show reason logic and result
• Use small to big font
• Avoid exclamations unless its a strong point
• Avoid ..., ,,,, and other gimmicks

26. HIGHLIGHTS
• Use boxes, color, fonts and space to create
highlights on every page
• Reader should know what is the focus on this
page
• Leave space around what is important
• Highlights can be created with data / graphs /
images and smart art on same page carefully
• Be very clear on what is important on the
page

27. SHOWCASE
• Sometimes you can use one page in the middle of
all slides to showcase specials
• Always insert a new slide and change layout
• Use very diff modes of color layout and font
• Go back to same layout once done to maintain
continuity
• Never copy from other ppt as formats wont copy
• Always showcase in the middle , never in the start
or the end

28. HIDE
• Ppts cant hide anything
• They can only be avoided
• If you want to hide anything dont create fancy
presentations
• Create a simple layout and put in the facts
• Colorful mistakes are still mistakes

29. SUMMARISE
• Always take the highlighted points and make a
summary page towards the end
• Have an actionables page
• Us excel to show action / fpr/ date
• Show commitment
• Show planning
• Show skills of management
• Show strengths.

30. Using the MS Powerpoint options
• Home
• Insert
• Design
• Animations
• Slide show
• Review
• View
• Format

31. Smart art is critical !
• What happens next
• How things work
• How will it happen
• Many things can happen

32. Using excel and word
• If you want to make changes and your boss
likes dynamic excel sheets – always paste as
excel link
• Else always save as bitmap
• For heavy files – save as hyperlink and save file
in same folder as ppt
• Convert heavier ppts into pdf files
• Word docs can be pasted as images or simple
text

33. Using the NET .
• Images- google images
• Statements – type names of famous people
• Quotes- google quotes or quote dictonaries
• Backdrops – pictures
• Logos- brands
• Clips – youtube links
• Cliparts – word or ppt
• Videos – youtube
• Hyperlinks- wed site address / url

34. How to start
• Is it necessary or can it be done in excel or
word
• How many slides
• what do you want to communicate
• How do you want to communicate
• What do you want showcased
• Remember this is a part of you .

35. How to start
• Choose the layout
• Choose / fix / appy and save the background or plain
• Apply and save the common images, logos,
• Make a title / working title 1st sheet
• Write the index on paper
• Create the required no of slides
• Select the individual slide layouts
• Fill in all headers as per index paper
• Start from slide 1
• Go sequentially from 1 onwards
• Change as you go
• Change index immediately
• Dont use colors till the basic text is done
• Keep collection of images / clips ready in pictures folder and use when needed
• Check spellings per slide before moving on / keep spell check on
• Keep same layout for common message slides
• Change layout when message changes
• Apply colors when basic work is done
• Position images suitably
• Complete all work without animation

36. Use help feature